Millennium Circulation by Mind Map: Millennium Circulation
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Millennium Circulation

A map of my Circulation Manual. Basic Class Topics in black Advanced Class Topics in red Stephanie Zimmerman Training Coordinator Library System of Lancaster County http://lslctraining.blogspot.com

Getting Started (1)

Logging In

Black Screen - Java Console

Setting Initials and Passwords

Clearing Initials and Password

Logging Off or Exiting MilCirc

MilCirc Main Window

Millennium Menus

File Menu

Edit Menu

View Menu

Go Menu

Tools Menu

Admin Menu

Help Menu

Toolbar Icons

Using Java® Components

Dialogs

Buttons, Choosing Buttons with the Mouse, Choosing Buttons with the Keyboard

Radio Buttons, Choosing Radio Buttons with the Mouse, Selecting Radio buttons with the Keyboard

Check Boxes, Choosing Check Boxes with the Mouse, Selecting Check Boxes with the Keyboard

Text Boxes, Selecting Text Boxes with the Mouse, Selecting Text Boxes with the Keyboard

Drop-down Lists, Selecting Drop-down Lists and List Items with the Mouse, Selecting Drop-down Lists and List Items with the Keyboard

Tables, Selecting Table Rows, Selecting Table Rows with the Mouse, Selecting Table Rows with the Keyboard, Sorting Table Data, Viewing Truncated Data, Copying Table Cells, Resizing Columns

Tabs, Selecting Tabs With the Mouse, Selecting Tabs With the Keyboard

Printing (2)

Overview

Types of Printers

Setting a Default Printer

Printing Records

Printing Contents from the Record Tabs

Printing from a Browse Display

Printing to a Patron’s Email

Patron Records (3)

Retrieving a Patron Record

Scanning a Patron Barcode

Searching for a Patron Record, Searching By Menu, Searching by Index Tag, Search Does Not Result in a Direct Hit

Using the Recent Patrons and Recent Check-Ins Submenus, Recent Patrons Submenu, Recent Check-Ins Submenu

Possible Messages Received when Retrieving a Patron Record

Viewing a Patron Record

Definitions of System-Generated Fields in a Patron Record

Definitions of Fixed-Length Fields in the Patron Record

Definitions of Variable-Length Fields in the Patron Record

Editing a Patron Record

Editing Toolbar

Modifying a Fixed-Length Field, Method A:, Method B:

Modifying Dates Using the Keyboard

Modifying Dates Using the Select Date Dialog

Modifying a Variable-Length Field

Inserting a Variable-Length Field Using the Insert Icon

Inserting a Variable-Length Field Using the Keyboard

Deleting a Field

Saving Changes to a Patron Record after Editing is Complete, Method A:, Method B:

Adding Messages to Patron Records

Multiple Messages in a Patron Record

Deleting a Message

The PIN Field in a Patron Record, If a patron forgets their PIN, Steps to Delete a Patron’s PIN

The INTERNET and NET POLICY Fields in a Patron Record, How to Edit a Patron Record when they sign an Internet AUP, What do I do when someone violates the Internet AUP?

Emailing from the Patron Record

Brief Patron Record Display

Full Patron Record Display

Creating a Patron Record

GIS Property Search

How to Handle the Duplicate Record(s) Found Window

Updating a Patron Record with a New Library Card

Option 1

Option 2

Copying Patron Records

Merging Duplicate Patron Records

Guest Card Creation for Use with CybraryN

Deleting a Patron Record

Patron Information Tabs

Tab Descriptions

Red Font

How Patron Tabs Work

Patron Images

Taking a Patron’s Picture

Removing a Patron’s Picture

Searching the Catalog (4)

Indexes

Heading Indexes

Word Indexes

Number Indexes

Browse Searching

Searching By Title

Searching by Author

Searching by Subject

Searching by Call Number

Searching by ISBN / ISSN

Other Searches

Keyword Searching

Toolbars in Search/Holds Mode

Conducting your Search

Browse Displays

Expanding Entries in a Browse Display

Retrieving a Record from a Browse Display

A “No-Hit” Browse Display

Performing Another Search/Returning to Browse

Limiting the Search

Editing Your Limit Criteria

Discarding Limit Criteria, Clear All Criteria, Delete Individual Criteria, Disregard Criteria

Range Searching

Searching a Range of Record Numbers

Searching for Records Within an Existing Review File

Searching a Subset of an Index of Records

Advanced Searching by Keyword

Bibliographic and Item Records (5)

Display of Bibliographic Records

Brief Bibliographic Record

Bibliographic Information Tabs, Summary Tab, Record Tab, Item-Level Holds Tab, Bookings Tab, Bib-Level Holds Tab

Display of Full Bibliographic Record

Definitions of System-Generated Fields in a Bibliographic Record

Definitions of Fixed-Length Fields in the Bibliographic Record

Definitions of Variable-Length Fields in the Bibliographic Record

Display of Item Records

Definitions of System-Generated Fields in an Item Record

Definitions of Fixed-Length Fields in an Item Record

Definitions of Variable-Length Fields in an Item Record

Status Bar in an Item Record

Editing an Item Record

When Item Records May Need to be Changed

Check Out (6)

Checking Out Items

Loan Periods

Changing the Due Date

Checking Out Items to Homebound Patrons

Checking Out ILL Items

Adding Messages at Checkout

Possible Messages Received When Checking Out Items

Patron Blocks, Messages and Warnings, Borrower’s registration has expired, Borrower has exceeded highest level overdue, Borrower owes too much money

The Item Has Messages

The Item is Non-Circulating

Item is for Library Use Only

Another Patron is at the Top of the Hold Queue for the Item, Item on holdshelf for another patron

Item Already Checked Out

Item Has Been Claimed Returned

Item has Invalid Location: None

The Patron Has Too Many Items Checked Out

Checking Out a Billed Item

Record In Use by the System

Checked-Out Items Tab

Working with the Checked-Out Items Table, Adjusting Column Widths, Moving a Column, Sorting Columns, Table Tooltips

Overdues and Charges

Copy Function

Viewing Item Records

Print Table

Additional Areas of the Checked-Out Items Tab

Renewing Items (7)

Renewing Items from a Patron’s Record

Renew Items by Scanning Them from the Patron Record

Renew Items Using the Renew Button

Renew Items Using the Change Due Date Button

Renewing Items in Renew Mode

Renewing Overdue Items

Possible Messages Received when Renewing Items

Claiming Items Returned (8)

Patron Record Note and CL RTRND field:

Item Record Note and STATUS field:

Marking Items as Lost (9)

Before Marking an Item Lost (optional)

Changing the Billed Amount

Holds (10)

Types of Holds

The Loan Rules

Placing a Title-Level Hold from the Patron Record

Placing an Item-Level Hold from the Patron Record

Possible Reasons Why Holds Can’t be Placed

Holds Tab

Display Holds Ready For Pickup Only

View Cancelled Holds for a Patron

Fines (11)

Collecting Money for Fines and Bills

Waiving Fines

Adjusting Fine Amounts

Adding a Manual Charge

Editing the Manual Charge Note

Viewing a Patron’s History of Fines Paid

Reinstating Fines

Viewing the Notes in a Patron’s Record

Viewing All Fines Paid

Table of Paid Fines

Check In (12)

Checking In Items – Patron Present

Collecting Money and Waiving Fines at Check In

Checking In Items – No Patron

Checking In Items that have Special Conditions

Checking In an Item that has Messages

Checking In an Item that Belongs at Another Location

Checking In an Item that Satisfies a Hold

Checking in an item, owned by any library, that has a hold for a patron that wants to pick up the item at your library

Checking in an item, owned by your library, that has a hold for a patron that wants to pick up the item at another library

Checking in an item, not owned by your library, that has a hold for a patron that wants to pick up the item at another library

Checking In a MISSING Item

Checking In an IN TRANSIT Item

Checking In a CLMS RETD Item

Checking In a Billed Item

Check In of Long Overdue Billed Item; Patron has not Paid the Bill

Check In of a Lost Billed Item; Patron has not Paid the Bill

Check In of Long Overdue Billed Item; Patron has Paid the Bill

Check In of Lost Billed Item; Patron has Paid the Bill

Checking In Items for Homebound Patrons

Checkin in an ILL Item

Other Item Statuses

Checking in an Item you already Scanned

Checking In an Item that has not been Checked Out

Inter-Library Loan (ILL) (13)

ILL and the Patron Record

Checking Out an ILL Item

Do Not Renew ILL Items

Checking In an ILL Item

ILL Questions

Freeing Records In Use (14)

Record In Use by the System

Steps to Free a Record In Use

Count Use Mode (15)

Notices (16)

Courtesy Notices

Overdue Notices

Replacement Bills

Dealing with Returned Notices

Dealing with Bounced Email Notices

Overdue Notices

Millennium Offline Circulation (17)

Check Millennium Offline Circulation Preferences

Checking Out Items in Millennium Offline Circulation

Renewing Items in Millennium Offline Circulation

Closing Millennium Offline Circulation

Uploading Files from Millennium Offline Circulation

Rapid Update (18)

Using the Rapid Update Program

Exiting the Rapid Update Program

Important Points about the Rapid Update Program

Where to Get Help (19)

Appendices (20)

MilCirc Keyboard Shortcuts

MilCirc Function Keys

Library Numeric Codes

Gender Codes

PCODE2 Codes

Manual Patron Block Codes

Municipality Codes

School District Codes

Location Codes

ICODE1 Encoding in Item Record

Loan Rules

IMESSAGE Codes

MARC Field 852 Fields

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