How to Integrate MindMeister into Your Workflow


One question we get asked a lot by new or potential users is: “How do I integrate MindMeister into my current workflow?” Many people are open to new techniques and tools in the attempt to improve their workflow and increase their productivity, but most of them have difficulties incorporating those tools successfully. As a result, the tools are often dropped within a month or so. We see this happening a lot, which is why we’d like to give you some basic ideas on how to incorporate MindMeister into your system and use it effectively.

1. Connection with other platforms

If you’re using Google Drive, Dropbox or Evernote to store and manage your data, be
 sure to make use of MindMeister’s integration with those platforms. Google Drive Connecting MindMeister with other platformsespecially offers a lot of features that will help you save time – you can create, share and co-edit mind maps from inside Google Drive, attach documents from Drive to the topics in your mind map, share and collaborate on mind maps with Google contacts, and more.

2. Task management and to-do lists

A mind map is a great format for a to-do list, especially when you’re using mind mapping software that lets you move topics around, create actual tasks, add deadlines and assign them to different members of your team. A good way to do this is to keep one designated mind map as your to-do list and update it daily, i.e. check off tasks as soon as you’ve completed them. Here’s a sample mind map you could use as an office manager: 

If you’re using MS Outlook or Google Calendar, be sure to connect MindMeister so your deadlines can be added there as well.

3. Outlining and writing

Mind maps are famous for their use as a highly effective brainstorming technique. Creating a mind map to brainstorm a text, be it a report, a blog post or an essay, can aid you in the process of finding ideas, arranging (and rearranging) them in a certain order and developing an outline of the entire text. But it doesn’t have to stop there. Once you’ve created an outline for your text, you can easily export it as a Word document, which will retain the order and hierarchical structure of your map. You can even export straight to Google Drive.


4. Creating presentations

To create a presentation you don’t even have to leave MindMeister. You can brainstorm the contents of your presentation, arrange the topics in the best order, add graphics, icons and formatting to them, and then simply switch from the map editor into presentation mode, where you turn your map into a slideshow. As soon as you’ve created all your slides, you can export them as images, embed the whole presentation on your blog or website, broadcast it live to your collaborators, or even present it on your mobile device. 

5. Collaboration and meeting management

Whether you’re sitting across from each other or are separated by thousands of miles, MindMeister is the perfect tool to brainstorm and collaborate with your colleagues in real-time. Especially in the initial stages of a project, this can save you tremendous amounts of time otherwise spent on unnecessarily long emails, searching your hard drive for old notes, links and files and trying to keep every project member up to date on new developments. All of these things can be done/stored within a mind map. Here’s an example of how MindMeister can revolutionize your meeting management:

  • Step 1: Create a mind map with an overview of all topics that will be covered during the meeting and share it with all participants
  • Step 2: Add notes and tasks to the mind map during the meeting
  • Step 3: Use the map as an index map and link each task/project to a new mind map.

We hope this article will aid you in successfully integrating MindMeister into your workflow. If you have any questions or experiences you’d like to share, please leave us a comment!

  • Jason Hull

    At OpenPotion (web design firm) we have found mindmeister to be the most intuitive and rapid way to create site maps and do pre-project brainstorming/collaboration with clients.

    If I forget to add the mindmap link to basecamp, our project management system, I am sure to get asked “where’s the mindmap?” We don’t do a project without it.

  • Raphaela Brandner

    Hi Jason, seems like you’ve found the perfect way to integrate MindMeister into your workflow and make use of the tool where it makes the most sense for your business. That’s really great to hear, thanks very much for the feedback!

  • Eduard

    Hi there,

    would be awesome exporting mind-maps to .pdf !?!

  • Raphaela Brandner

    Hi Eduard, exporting a mind map as a PDF is already possible :) Other export options include PNG, Word, PowerPoint, and a number of mind map formats