VPEF's Project Management Process Governance

1. Project Strategy (Formulation)

1.1. Establish project strategic objective

1.2. what strategic moves are required and why?

1.3. Stakeholder analysis

2. 1.Project Analysis and Initiation

2.1. 1.1 Project

2.1.1. define project purpose

2.1.2. Project shared understanding meeting -whole meeting

2.1.3. Reviewing meeting feedback of the project

2.2. 1.2 Project Analysis

2.2.1. Identify location, region and geography of the project

2.2.2. conduct external analysis - SWOT analysis, PESTEL analysis.

2.2.3. Conduct internal analysis - understand VPEF's capabilities and resources related to the project- VRIO framework and SWOT analysis

2.2.4. Analysis report feedback meeting

2.2.5. Risk assessment of the project

2.3. 1.3 Project Scope

2.3.1. Establish Project Scope

2.3.2. Map Requirements

2.3.3. Map Solution

2.3.4. Map Training Requirement

2.3.5. Review Project Scope

2.4. 1.4 Project organisation (RACI) Responsibilities and Accountabilities

2.4.1. Identify Project Resources

2.4.2. Recruit Project Champion/incharge

2.4.3. Identify / Recruit Key Stakeholders

2.4.4. Determine Training Requirements

2.4.5. Map the Project Organization Chart

2.4.6. Review Project Organization

2.5. 1.6 Develop Business Case

2.5.1. Estimate Project Costs

2.5.2. Identify and Quantify Benefits

2.5.3. RACI and Timeframe

2.5.4. Analyze Risk

2.5.5. Review Business Case

3. 2. Implementation of Project strategy and Control

3.1. 2.1 present business case to project sponsor- (will be directors)

3.1.1. conduct meeting with project sponsor

3.1.2. Get approval for project Business case

3.1.3. Conduct stage kick-off meeting with team

3.2. 2.3 process map

3.2.1. Stage the process in phases

3.2.2. Review each phase process through update meeting or call on targets

3.2.3. follow up meeting on queries and feedback during the process

3.3. 2.4 Define meetings as per process map

3.3.1. Update Project Schedule

3.3.2. Update Budget / Costs

3.3.3. Conduct Team Status Review

3.3.4. Create Status Report

3.4. 2.5 measure process performances using project tracker or matrix

3.4.1. apply KPI software for measuring project performances

3.4.2. Apply financial measure tool to assess firm performance

3.4.3. Apply performance matrix

3.4.4. Implement training if required

3.5. 2.6 Reporting process meeting

3.5.1. Identify Project Issues

3.5.2. Assess Impact of Issues

3.5.3. Assign Resources

3.5.4. Resolve Issue

4. 3. Project Closure

4.1. 3.2 Project Completion

4.1.1. Prepare for Project Closure Meeting

4.1.2. Conduct Project Closure Meeting

4.1.3. Follow Up Project Closure Meeting

4.2. 3.2 Process Improvement

4.2.1. Prepare Project Review

4.2.2. Conduct Project Review

4.2.3. Implement Process Improvement