Event Coordinator
by Steven Laubenheimer
1. Coordinate Outside Services
2. Schedule Event
3. Outside Services
3.1. Florist
3.2. DJ
3.3. Band
3.4. Formal Attire Rental
3.5. Printing Services
3.6. Photography
3.7. Childrens Entertainment / Childcare
4. Venue Manement / Ownership
4.1. Log of decisions made by coordinator and couple
4.2. Written direction for each step with each department
4.3. Maintain staff training
4.4. Maintain list of all outside services used.
5. Specific Duties
5.1. Schedule Staff for event
5.2. Liaison for couple/planner
5.3. Wedding Planner (if needed)
5.4. Bar & Beverage Needs
6. Choose Decore
7. Choose Table Settings & Centerpieces
8. Menu
8.1. Selection
8.2. Pricing
8.3. Dietary Info
8.4. Head count
9. Waitstaff
9.1. Flatware & China
9.2. Stock Beverage & Bar
9.3. Centerpieces
9.4. Buffet Setup
9.5. Food Delivery
10. Housekeeping
10.1. Linnens
10.1.1. Chair & Table Covers
10.1.2. Uniforms
10.2. Rugs / Runners
10.3. Decore
11. Maintainance
11.1. Electrical wiring
11.2. Lighting
11.3. Stages and Platforms
11.4. Dias
12. Kitchen
12.1. Prepare Tasting Menu
12.2. Prepare Food
12.2.1. Expected Number of Guests
12.2.2. 5 - 15 extra plates
12.3. Review Dietary Needs
12.3.1. Allergens
12.3.2. Vegan / Vegitarian
12.3.3. Diabetic / Heart