PS 205 Google Drive Staff Hub

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PS 205 Google Drive Staff Hub by Mind Map: PS 205 Google Drive Staff Hub

1. Video Management


1.1.1. username: [email protected]

1.1.2. password: ps686k

1.2. Upgrade to Pro Account

1.3. Channels per grade

1.4. Double Freaky Alert!: We need to download all videos from account

2. Naming Conventions

2.1. UNITS

2.1.1. GrX Subject Name - Unit Title (Optional: year)

2.2. PD

2.2.1. GrX PD: Date, Name of PD provider, Subject


2.3.1. GrX RW Unit - Book vs. Brain Sample Lesson


2.4.1. GrX WW - Fall Assessment


2.5.1. GrX Field Trip Name

2.5.2. GrX Newsletter - Date (00-00-00)

2.6. PPC

2.6.1. PPC - Students First & Last Name

3. Workshop Agenda

3.1. WHY

3.1.1. create a common spot for all files t

3.1.2. creating print guides for those who need to print

3.1.3. gives us a unified structure, sharing/collaborative ability, transparency for admins, continuity with new teachers, etc.


3.2.1. Clean up your existing folders

3.2.2. Try to have fewer than 10 folders at any level

3.2.3. Create an "Archive" Folder and store old junk



3.4.1. Move Shared Documents/Folders to "My Drive" Go to "Shared with Me" Search for "BSI Doc" and hit enter Drag the folder that shows up called "BSI Documents" into "My Drive"

3.4.2. Sort by name/or last modified etc.

3.4.3. Convert from Word, office etc.

3.4.4. "Starred"

3.4.5. Search by naming convention

3.4.6. Shift + Z: putting something in 2 places command + check the boxes


3.5.1. Clean up names of currently used docs

3.5.2. Rule: Whenever you touch it, you clean up the name


4.1. editing docs from the office

4.2. Google Sync

5. STUDENT: Naming Conventions

5.1. Student Folders

5.2. Class #

5.3. Student Name

5.4. Unit title

5.5. Assignment title

5.6. Teacher Folders

5.6.1. GrX GrX Class# Class# Unit

6. Admin Folders

6.1. Teacher Observations

6.2. Fundraising

6.3. Payroll

6.4. Grants

6.5. School Brochures

7. YOUR SCHOOL Shared Files

7.1. Curriculum: K5 & Clusters

7.1.1. Cluster Title

7.1.2. GrX GrX Instructional Resources GrX Reading GrX Instructional Resources (Archive) GrX Weekly Teaching Points K OG Resources Supporting Docs GrX Writing Unit Overview Assessments Year Overview Grade X Enrichment Clusters Newsletters Field Trips GrX Archive GrX Report Cards (Archive) GrX Schedules

7.2. PPC

7.3. Tech Support

7.3.1. list of passwords

7.3.2. how-to docs

7.4. Curriculum: Maps

7.4.1. Syllabi

7.4.2. Pacing Calendars

7.5. Curriculum: Resources

7.5.1. PD Notes

7.5.2. Responsive Classroom

7.5.3. Templates

8. PS 205 Shared Drives

8.1. GrK-Gr5 + Specialty Curriculum (Shared Drives)

8.1.1. GrK-Gr5 Curriculum K-5 Required Folders ELA Science SS Math Inquiry Notes Parent Engagement Assessment/Data Archive Overall Curriculum Map per grade "GrX Curriculum Map 20XX-XX"

8.1.2. Specialty

8.2. (In-Progress) Professional Learning

8.2.1. Vertical Teams Vertical team notes Resources

8.2.2. PD Schedules

8.2.3. Other professional work schedules

8.3. General Info

8.3.1. The Clarion (Staff Weekly Notes)

8.3.2. Staff Information org sheet

8.3.3. Schoolwide Parent Communication Monthly Parent Newsletters ("The Clarion")

8.3.4. Technology Support Tech Support (Form) Guide to using our tech resources Staff communication guide

8.3.5. Report Cards grading policy

8.3.6. Forms Student of the Month Parent Engagement Logs

8.3.7. Procedures Beginning of the year procedures End of year procedures Transportation special ed bussing general ed bussing Allergies

8.3.8. Assessment Info & Memos assessment calendar

8.3.9. Staff Handbook

8.3.10. Parent Handbook

8.4. Committees

8.4.1. Safety

8.4.2. BRT

8.4.3. RTI

8.4.4. SLT

8.5. Shared School Photos

9. Administration

9.1. Personal Days

10. PS205clarion.Org

10.1. Staff Page

10.1.1. Resources IEP Brooklyn North DIIT Sandbox Password Reset instructions

10.1.2. STARS

10.1.3. Staff Documents

11. Routines/PD

11.1. Updating Google Groups

11.2. Check the sharing settings on Shared Folders

11.3. Grade Team PD/Workshop time to populate the folders and rename

11.3.1. TBD - Preview of the new folder system (Rhys/Tomiko Sept 3) show the new structure explain when and what they put into grade team folders understanding basics View only vs. Edit Making copies What belongs shared and what's private/collaborative in small groups (i.e. grade team sandbox) new forms

11.3.2. add the Google Drive app on your iPad (phones for uploading to shared photos folder)

11.4. Make sure your unit names and numbers are in order

11.5. Move documents from "PS 205 Dropbox Files" Folder into Shared Drives

12. Google Groups

12.1. Grade Teams ([email protected]

12.2. Grade leaders

12.3. Collaborative Learning Team ([email protected])

12.4. Clusters

12.5. enl

12.6. paras

12.7. speech

12.8. allstaff

12.9. school assessment team

12.10. [email protected]

12.11. otptape

12.12. schoolaides