BOT onboarding material

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BOT onboarding material by Mind Map: BOT onboarding material

1. The on boarding process is our commitment to allow the new BOT to come to terms with things as quickly as possible so that our focus internally remains on making a difference for all children across our school within the resources we have available

2. Session 1

2.1. Setting the scene

2.1.1. wifi

2.1.1.1. Guest

2.1.1.1.1. Leamington

2.1.2. Introductions

2.1.2.1. mihimihi

2.1.3. A time of learning new things for both the employees of the school and new members of the BOT

2.1.3.1. returning BOT members and employees have developed a way of working that responds to the needs of the children

2.1.3.2. The commencent of a new bot brings a time of unsettledness for all school principals as we learn to work with new people

2.1.3.2.1. it a time of reflection as returning BOT members and teachers are the local guardians and historians of all the decisions the past BOTs have made and the rationale behind those

2.2. Governance vs Management

2.2.1. leamington governance policy

2.2.1.1. Governance is like hiring an electrician to do a job

2.2.1.1.1. communicate overall direction

2.2.1.1.2. the electrician uses their professional expertise to do the work

2.2.2. Parent elected trustees, not presentatives

2.2.2.1. entrusted with the responsibility of enhancing the success, engagement, achievement, emotional and cognitive development of all children is its focus using the school charter as its guiding document.

2.2.2.1.1. from the governance policy

2.2.2.2. trustee

2.2.2.2.1. Trustee is a legal term which, in its broadest sense, is a synonym for anyone in a of trust or responsibility for the benefit of another

2.2.2.2.2. like a politician

2.3. Roles on the BOT

2.3.1. Staff Trustee

2.3.1.1. Not staff representative

2.3.1.1.1. comes to the Bot table via a different route - but is a BOT member with the same responsibilities as other bot members

2.3.2. Do not have specific roles on the BOT

2.3.2.1. Is considered a very out moded way of working

2.3.2.2. Members have a collective responsibility for all legal obligations

2.3.2.3. larger schools employ people to do many of the roles that smaller schools have BOT members do within roles

2.3.2.3.1. i.e a smaller school will have a property person

2.3.2.3.2. i.e. a smaller school will have an accounts person

2.3.2.3.3. The BOT then receives reports on each of these areas

2.3.2.4. starting to think about BOT chair and deputy chair

2.3.2.4.1. what is the role of the chair?

2.3.2.5. https://support.google.com/docs/answer/65129?co=GENIE.Platform%3DDesktop&hl=en

2.3.2.6. BOT secretary

2.3.2.6.1. The BOT employs a person to be the secretary of the BOT

2.3.2.7. Authorising Financial Transactions

2.3.2.7.1. will need to be in place by 20th of month

2.3.2.7.2. need two people

2.3.2.8. Specific skills can add to the BOT or would like to contribute

2.3.2.8.1. Finance

2.3.2.8.2. Policy

2.3.2.8.3. Personnel

2.3.2.8.4. Employment

2.3.2.8.5. Strategy

2.3.2.8.6. Recruitment

2.3.2.8.7. everyone brings the perspective of a parent

2.4. slack

2.4.1. app for phone

2.4.1.1. can set notification preferences

2.4.1.1.1. Guide to Slack notifications

2.4.2. Using the ticks to indicate agreement

2.4.2.1. Use emoji and emoticons

2.4.3. Replying to a thread vs adding a new thread

2.4.4. Search

2.4.5. Pinning items

2.4.5.1. Pinning items are for things you want others to be able to find quickly or you want to draw attention to

2.4.5.1.1. Pin messages and files

2.4.5.2. normally only for a short time

2.4.6. Staring items

2.4.6.1. Staring items are for things you want to put to the side.

2.4.6.1.1. Star channels, messages, or files

2.4.7. Remind me

2.4.7.1. use the remind me option to get a reminder about something at a time that suits you

2.4.7.2. useful when you have read something that needs action and their is not time to action it immediately or it needs some thought

2.4.7.2.1. Set a reminder

2.4.7.2.2. Keep up with what's important

2.4.8. Unread

2.4.8.1. You can set a message as unread to allow you to come back to it

2.4.8.1.1. similar to setting a reminder

2.4.8.1.2. Send and read messages

2.5. google

2.5.1. Co-option

2.5.1.1. not a voting election so makes task a lot harder

2.5.1.2. unusual for a Bot to go through their term without at least one member stepping down

2.5.1.3. Co-option means we are training an additional member as a trustee from the onset so that no momentum is lost if/when this happens

2.5.1.4. Regular event for at least one BOT member to not be present at a meeting

2.5.1.4.1. ensures we always have a good number of trustees at each meeting

2.5.2. All our work is stored within a google drive

2.5.3. Google folders and files allow us to set different permissions and track changes within documents

2.5.4. Google works in nicely with slack

2.6. From here

2.6.1. Training for new BOT members

2.6.1.1. there is a chance we can host these at our school and set the date!

2.6.1.1.1. what date works best

2.6.2. Briefings from teachers about work they have been doing, successes, challenges, next steps

2.6.2.1. Need to set two dates

2.6.2.1.1. 1 for this term

2.6.2.1.2. 1 for early next term

2.6.3. setting dates for regular BOT meetings

2.6.3.1. what days work best?

2.6.3.2. What time works best to start?

2.6.4. Decisions we need to make / work we need to do that are on the horizon

2.6.4.1. cohort entry

2.6.4.2. $150 contribution for students

2.6.4.3. community survey

2.7. Google docs allows members to ask questions or store questions they would like to ask during a meeting

2.7.1. Need to be careful not to delete a file off your computer as it deletes it from everyones computer!

2.7.2. Using Filestream if possible means items do not take up space on a computer!

2.7.2.1. Getting started with Google Drive File Stream - Using Technology Better

3. Session 2

3.1. personality stuff and what it means for us working as a BOT

3.1.1. 16 Personalities

3.1.1.1. will mean speaking the same languae as the other teachers in the school

3.1.1.2. what ideas does roz have?

3.1.1.2.1. supports this idea

3.2. Journey of the school over the last 3 years

3.2.1. ILE expectations of community and MOE

3.2.2. Digitlal tool use

3.2.2.1. 2015 BOT signed off on direction

3.2.2.2. 2017 BOT had a range of views

3.2.3. Kāhui Ako involvement

3.2.3.1. Mike leading

3.2.3.2. impact this had on school

3.2.3.2.1. good

3.2.3.2.2. bad

3.2.4. Personnel issues

3.2.5. Growth of School

3.2.6. Property Developments

3.2.7. Financial Decisions

3.2.8. Unresolved issues from the previous BOT

3.2.8.1. leave

3.2.8.2. sarah f

3.3. charter

3.3.1. Mike

3.3.2. strategic plan

3.3.2.1. Mike

3.4. curriculum policy

3.4.1. Leesa

3.5. ero report

3.5.1. Mike

3.6. assessment data

3.6.1. Leesa

3.7. Delegations of the bot and principal

3.8. New visioning work

3.8.1. Mike

3.8.2. looking into the future

3.8.3. Nature of learning document

3.9. roles and responsibilities across the school

3.9.1. SLT attending

3.10. finance stuff

3.10.1. Marianne

3.11. Reflection of last BOT

3.11.1. Ian

3.11.2. Conflicts of interest

3.11.2.1. a piece of work the last BOT identified as something they would like to unpack further to allow them to work more effectively.

3.12. what else would the Bot want to see covered?

4. Session 3

4.1. Focus groups

4.1.1. Cognitively responsive group

4.1.2. Culturaly responsive group

4.1.3. Task Design

4.1.4. Emotional Intelligence

4.1.5. ICT

4.1.6. what do they see as being on the educational horizon?

4.2. Office team - creators of first impressions

4.3. reception room

4.4. senco

4.4.1. booster groups

4.5. Kāhui Ako

4.6. community survey

4.6.1. now what?

4.7. challenges looking into the future

4.7.1. roll growth

4.7.2. changing demographics of parents

4.7.2.1. age and expectations

4.8. bot code of conduct

4.8.1. what does high EI look like

4.8.2. poor EI?

5. NZSTA Training

5.1. 31 July

5.1.1. BOT essentials at Leamington