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JP Tour by Mind Map: JP Tour

1. PREPARE

1.1. 1. TIME LINE

1.1.1. Depart

1.1.2. Return

1.2. 2. PAX LIST

1.2.1. Who eligible FY2019

1.2.1.1. Confirmation for the program

1.2.1.1.1. Attend

1.2.1.1.2. Not attend

1.2.2. Who missed last program FY 2018

1.3. 3. ROUTINE

1.3.1. Same routine with FY2018

1.3.1.1. Nikko - Tokyo-Kamakura-Fuji - Narita

1.3.2. New routine

1.3.2.1. Please provide more information

1.4. 4. BUDGET CONTROL

1.4.1. More

1.4.2. Less

1.5. 5. SUPPLIERS

1.5.1. Same as FY2018

1.5.1.1. H.I.S

1.5.2. New suppliers

1.5.2.1. What are the criteria to select suppliers?

1.6. 6. COMMUNICATION

1.6.1. Internal Memo

1.6.1.1. Timeline & other individual preparation

1.6.1.2. Email

1.6.1.2.1. To inform about uniform & others information during trip

1.6.2. AVN Live

1.6.3. MCM Meeting presentation

1.7. 7. LOGISTIC TASK

1.7.1. Visa Application

1.7.1.1. Passport

1.7.1.1.1. Yes

1.7.1.1.2. No

1.7.1.2. Invitation letter from AJICO (Japan)

1.7.1.3. Other supporting documents

1.7.1.3.1. photo 4.5x4.5

1.7.1.3.2. Translation

1.7.2. Gifts for JP Office

1.7.2.1. How many pax are there?

1.7.2.2. Which kind of gifts should be selected?

1.7.2.3. Announce to other pax to combine (if any)

1.7.3. Contract sign with travel supplier

1.7.3.1. Term & payment schedule

1.7.3.2. Meals

1.7.3.3. Hotel (4 star) ?

1.7.3.4. Transportation

1.7.3.4.1. Airplane

1.7.3.4.2. Bus

1.7.3.4.3. Train

1.7.3.5. Other supports

1.7.3.6. Remarks (input if any)

1.7.4. Cash advance

1.7.4.1. Yen

1.7.4.1.1. Per dim for paxs

1.7.4.2. Payment

1.7.4.2.1. for Air ticket

1.7.4.2.2. 1st payment

1.7.4.2.3. 2nd payment with travel supplier

2. ON-GOING

2.1. Day 0

2.2. Day 1

2.3. Day 2

2.4. Day 3

2.5. Day 4

2.6. Day n....

3. AFTER TOUR's TASKS

3.1. Contract Consolidation

3.2. Payment settlement

3.3. Report

3.4. News & Photo AVN Live