PMO Base (Copy)

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PMO Base (Copy) by Mind Map: PMO Base  (Copy)

1. Project Documentation

1.1. Policies/Standards/Process/Procedures/Workflows

1.1.1. Create new or update existing

1.1.2. Get feedback from relevant personnel

1.1.3. Get signoff

1.1.4. Publish

1.1.5. Add to communication and training plan

2. Administration & Logistics

2.1. Travel

2.2. Production of goods & services

2.2.1. Activities to consider for production

2.3. Delivery of goods & services

2.3.1. Activities to consider for delivery

2.4. Consumption of goods & services

2.4.1. Activities to consider for consumption

3. Project Deadlines

3.1. Assigned deadlines that constrain the project timeline planning

4. Project Impact to Customers

4.1. Customer requirements for this specific segment of the market

4.1.1. Customer Insights

5. Project Risks Management

5.1. Identify the risks

5.2. Identify the probability of occurance

5.3. Identify the impact to the project

5.4. Score the risk

5.5. Prioritise the risks

5.6. Decide on response to the risks

5.7. Monitor and update the risks

5.8. Create risk management document

6. Project Quality Expectations

6.1. Set quality expectation during project kickoff meeting

6.2. Plan for quality

6.2.1. Ensure compliance to processes & procedures

6.2.2. Quality audit Requirements​

6.2.3. Build quality into testing ​requirements​

6.2.4. Perform quality checks & signoffs

7. Project Objectives

7.1. 1

7.1.1. objective 1

7.2. 2

7.2.1. objective 2

7.3. 3

7.3.1. objective 3

7.4. 4

7.4.1. objective 4

8. Project Mission

8.1. The purpose of this project is to ......

9. Human Resources​

9.1. Core Project Team​

9.1.1. BU

9.1.1.1. name

9.1.2. Tech

9.1.2.1. name

9.1.3. Product

9.1.3.1. name

9.1.4. PMO

9.1.4.1. name

9.1.5. Financials/Payments

9.1.5.1. name

9.1.6. Finance

9.1.6.1. name

9.1.7. Operations

9.1.7.1. name

9.1.8. Vendor

9.1.8.1. name

9.1.9. Others

9.1.9.1. name

9.2. Extended Project Team

9.2.1. Tech HC

9.2.1.1. name 1

9.2.1.2. name 2

9.2.2. Business Development

9.2.2.1. name 1

9.2.2.2. name 2

9.2.3. Data HC

9.2.3.1. Igor (CDO)

9.2.4. Security HC

9.2.4.1. info security

9.2.4.1.1. Chin (Corp IT Director)

9.2.4.2. physical security

9.2.4.2.1. ?

9.2.5. Business Unit HC

9.2.6. Product HC

9.2.6.1. name 1

9.2.6.2. name 2

9.2.7. Finance HC

9.2.7.1. name 1

9.2.7.2. name 2

9.2.8. Procurement HC

9.2.8.1. name 1

9.2.8.2. name 2

9.2.9. Marketing HC

9.2.9.1. name 1

9.2.9.2. name 2

9.2.10. Sales HC

9.2.10.1. name 1

9.2.10.2. name 2

9.2.11. Marketplace HC

9.2.11.1. name 1

9.2.11.2. name 2

9.2.12. Legal HC

9.2.12.1. name 1

9.2.12.2. name 2

9.2.13. Human Resources HC

9.2.13.1. name 1

9.2.13.2. name 2

9.2.14. Corp IT HC

9.2.14.1. name 1

9.2.14.2. name 2

9.2.15. Admin HC

9.2.15.1. name 1

9.2.15.2. name 2

9.2.16. Others

9.2.16.1. name 1

9.2.16.2. name 2

9.3. Vendors/​Suppliers​

9.4. Temp/Contract staff

9.4.1. Agency supplied hc

9.4.2. Non-agency supplied hc

9.5. Student interns

9.6. Identify gaps in HC resourcing

9.6.1. Are there any gaps in skillsets and expertise?

9.6.2. identify options/solutions

9.7. Holidays/​Leave​ plans

9.7.1. Holidays/leave plans that affect project timeline planning

9.8. Existing workload of project team members

9.8.1. Existing workload is always a main consideration for timeline planning. Individual PICs need to plan and commit based on agreed workload and priorities.

10. Tasks/Sub-tasks/Sub-sub-tasks

10.1. PMO Team tasks/workflow

10.1.1. 1.

10.1.1.1. Initial meeting with biz owner

10.1.1.1.1. Project overview + Identify core team + schedule 1st workshop

10.1.2. 2.

10.1.2.1. Conduct 1st workshop

10.1.2.1.1. a) Define objectives + mission + scope + main tasks

10.1.2.1.2. b) Do stakeholder analysis

10.1.2.1.3. c) Do risk analysis

10.1.2.2. Create project P&L

10.1.2.2.1. a) Reference budget & cost section below

10.1.2.2.2. b) Review with Finance/CFO

10.1.2.2.3. c) Get approval for P&L from Project Sponsor

10.1.3. 3

10.1.3.1. Start working on Charter + Business Requirements Definition (BRD)

10.1.4. 4

10.1.4.1. Conduct 2nd workshop

10.1.4.1.1. a) Perform WBS - define sub-tasks and sub-sub tasks This item will determine the timeline & milestones for the project. (VERY IMPORTANT!!!)

10.1.5. 5

10.1.5.1. Conduct more workshops?

10.1.5.1.1. Conduct more workshops if necessary in order to uncover all tasks necessary to complete the project successfully

10.1.6. 6

10.1.6.1. Finalise Charter + BRD

10.1.6.2. Start working on Technical Requirements Document (TRD)

10.1.7. 7

10.1.7.1. b) Add milestones into Project Charter

10.1.7.2. Get signoff of Charter + BRD from Project Sponsor

10.1.7.3. Finalise TRD

10.1.7.4. Start weekly project status reporting

10.1.8. 8

10.1.8.1. Create Ganttpro plan

10.1.8.2. Identify dependencies

10.1.8.3. Identify critical path

10.1.9. 9

10.1.9.1. Signoff of project plan by project team

10.1.10. 10

10.1.10.1. Start development phase

10.1.10.2. Create project test plan

10.1.10.3. Do pre-launch activities planning with business teams

10.1.10.4. UAT planning

10.1.11. 11

10.1.11.1. Do Testing

10.1.11.1.1. Do unit testing

10.1.11.1.2. Do end to end testing

10.1.11.1.3. Schedule UAT

10.1.11.1.4. Do UAT

10.1.11.2. Get UAT signoff

10.1.12. 12

10.1.12.1. Pre-launch activities execution

10.1.13. 13

10.1.13.1. Conduct system pre-production check + signoff

10.1.13.1.1. Depending on the type of project > submit to Jimmy for approval (via meeting)

10.1.13.2. System deployment to production

10.1.14. 14

10.1.14.1. Go Live

10.1.15. 15

10.1.15.1. System monitoring/reporting

10.1.16. 16

10.1.16.1. Project closure

10.2. Finance Team tasks

10.2.1. Budget/Costs​

10.2.1.1. P&L

10.2.1.1.1. 1

10.2.1.1.2. 2

10.2.1.1.3. 3

10.2.1.1.4. 4

10.2.1.1.5. 5

10.2.1.2. Tax considerations

10.2.1.2.1. Vo Van Hai - Tax Manager

10.2.1.3. Monitor expense through the lifecycle of the project

10.3. Product Team tasks

10.3.1. 1

10.3.1.1. Analyse BRD

10.3.2. 2

10.3.2.1. Clarify BRD with Biz Owner

10.3.3. 3

10.3.3.1. Research solution

10.3.4. 4

10.3.4.1. Design solution

10.3.4.1.1. + UI/UX

10.3.5. 5

10.3.5.1. Collaborate with Tech

10.3.6. 6

10.3.6.1. Review with Biz Owner/Team

10.3.7. 7

10.3.7.1. Finalise product design

10.3.8. 8

10.3.8.1. Write user stories

10.3.9. 9

10.3.9.1. Do sprint planning with Tech team

10.3.10. 10

10.3.10.1. Support development team

10.4. Technology Team tasks

10.4.1. Front end

10.4.2. Back end

10.4.3. QA

10.4.4. Data Engineering

10.5. BU Team tasks

10.5.1. Training Team tasks

10.5.1.1. Create training plan

10.5.1.1.1. Identify scope of training

10.5.1.2. Identify participants

10.5.1.3. Schedule training

10.5.1.3.1. Work with HR Training

10.5.1.4. Identify trainer

10.5.1.5. Prepare training materials

10.5.2. Fraud Team tasks

10.5.3. Community Team tasks

10.5.4. BU Sales Team tasks

10.5.5. Pre-launch preparation

10.5.5.1. Identify tasks/activities in preparation for product/service launch

10.6. Data Team tasks

10.6.1. Data HUB

10.6.2. Business Intelligence

10.7. Consumer Insights Team tasks

10.7.1. Market research

10.8. Legal​ Team tasks

10.8.1. Permits & Licenses

10.8.1.1. Lead time required

10.8.1.2. Renewal frequency

10.8.2. Applicable laws & regulations

10.8.2.1. Define applicable T&Cs to be published on our platforms eg. our transport app

10.8.3. Fees chargeable

10.8.4. Contracts review

10.9. Purchasing Team tasks

10.9.1. Procurement Process

10.9.1.1. 1

10.9.1.1.1. Communicate project to Procurement (as early as possible)

10.9.1.2. 2

10.9.1.2.1. Secure the necessary budget

10.9.1.3. 3

10.9.1.3.1. Vendor/supplier identification & selection

10.9.1.4. 4

10.9.1.4.1. Contract preparation, review and signoff

10.9.1.5. 5

10.9.1.5.1. Contract maintenance

10.9.1.6. 6

10.9.1.6.1. Final payment & contract closure

10.9.1.7. 7

10.9.1.7.1. Vendor/supplier assessment

10.10. Marketplace Team tasks

10.10.1. Pricing structures

10.10.2. Fraud requirements

10.11. Vendors/Partners/Suppliers tasks

10.11.1. Impact to drivers

10.11.2. Impact to merchants

10.11.3. impact to suppliers

10.11.4. impact to corporate partners

10.12. Sales Team tasks

10.12.1. Sales team support requirements

10.13. Marketing Team tasks

10.13.1. Design content / layout / campaign

10.13.2. Approve content / layout / campaign

10.13.3. get recommendation from other teams

10.13.4. Duration: 7 days

10.14. Communications Team tasks

10.14.1. Who needs info/updates

10.14.2. What type of info/updates

10.14.3. When do they need the info/updates (frequency)

10.15. Business Development Team tasks

10.16. Corporate IT Team tasks

10.16.1. Information Security

10.16.1.1. Security audit requirements

10.16.2. Hardware/Software

11. Project Assumptions

11.1. Business assumptions

11.2. Resource assumptions

11.3. Technology assumptions

11.4. Industry assumptions