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HAKIM by Mind Map: HAKIM

1. Operator SOP training

1.1. Startup

1.2. Operation

2. Profit Performance (BAU)

2.1. Profit and Loss report

2.1.1. Consolidated

2.1.2. Individual kindy

2.2. Cost modification

3. Cost Monitoring (BAU)

3.1. Request by principal

3.1.1. General expenses

3.1.2. Special expenses

3.2. Principal claims

3.3. Provide monthly and yearly budget

3.4. Approval budget

3.5. Petty Cash report

3.6. Actual Petty Cash reconcile with finance data

3.7. Dashboard for cost actual vs budget

3.8. Update cost utilization (SQL)

4. Collection Monitoring (BAU)

4.1. Billing

4.2. 1st Reminder

4.3. 2nd Reminder

4.4. Appeal procedure

4.5. Refund parent

4.6. Dismissal notice

4.7. Fees cleaning

5. Financial Analysis (BAU)

5.1. Cost margin

5.2. Profit margin

5.3. Individual Cost ratio

6. Future projection (Benchmarking) (BAU)

6.1. Estimate projected student

6.2. Understand fixed and variable cost for each kindy

6.3. Calculate Break even student

6.4. Set target student

6.5. Determine the cost allocation base on actual student

7. Financial Internal Audit (BAU)

7.1. Petty Cash utilization

7.2. Filing

7.2.1. Types of files

7.2.2. Segregation

7.2.3. Summary

7.2.4. Petty cash approved

7.2.5. Receipts / proof of payment

7.3. Request & Report submission

7.3.1. Date of request

7.3.2. Type of request

7.3.2.1. Standard request

7.3.2.2. Special request (Event & training)

7.4. Claims process

7.5. Cost monitoring and improvement plan (with Principal)

7.6. Request & Report submission

8. BEST & Operator ORBIT Implementation (BAU)

8.1. Billing setup

8.1.1. Standard TLCP bills

8.1.2. Add On bills

8.1.3. Split requirement (Billplz cost)

8.2. Payment gateway monthly maintenance

8.3. Reconcile payment

8.3.1. Billplz statement match with bank statement

8.3.2. System report match with billplz statement

8.3.3. All payment is a valid payment

8.4. Monthly collection monitoring

8.4.1. Payment status

8.4.2. Billing cleaning

8.5. User support

8.6. Merchandise stock monitoring

8.7. Implementation enforcement (BEST kindy)

8.7.1. Bills update

8.7.2. Student status

8.7.2.1. Active

8.7.2.2. Graduate

8.7.3. Enrolment

8.7.4. Collection Monitoring

8.7.5. Student Data

9. ORBIT + School2me development (Project)

9.1. Understand user requirement

9.2. Official agreement

9.2.1. Duration of engagement

9.2.2. Scope of work

9.2.3. Future remedy

9.2.4. Payment

9.2.5. Type of features

9.3. System development by modules

9.3.1. ORBIT integration (API)

9.3.1.1. Type of data transfer

9.3.1.2. Signal for transfer

9.3.1.3. Data uniformity and synchronization (ect: package & year intake)

9.3.2. Super Admin role and modules

9.3.2.1. Notification

9.3.2.2. Report for Student and Payment

9.3.3. Payment Gateway by using Billplz

9.3.4. Payment modules

9.3.4.1. For parent to kindy

9.3.4.2. For Operator to HQ

9.4. System Testing

9.4.1. Front end test

9.4.2. Back end test

10. LCIS structure for LC HQ (BAU & Project)

10.1. Information flow

10.2. Data integrity (between system)

10.3. Data ownership

10.4. Third party engagement

10.5. Data security

10.6. Facility capacity

11. Operator Join centralize ORBIT (Project)

11.1. Marketing

11.2. Pricing

11.2.1. Invoice

11.2.2. Fee structure

11.2.3. Operator price

11.3. Manual

11.3.1. Parent

11.3.2. Operator

11.4. Support

11.5. Implementation phase

11.5.1. Phase 1 (close user)

11.5.2. Phase 2 (10 first user)

11.5.3. Phase 3 (20 next User)

12. NILA (Project)

12.1. Module Defining

12.1.1. Kinderpreneuship Seminar

12.1.2. Basic information

12.1.3. Self assessment

12.1.4. Department evaluation

12.1.5. NILA form

12.1.6. Approval

12.1.6.1. Operator

12.1.6.2. HQ department

12.1.6.3. Location committee

12.2. Development process

12.2.1. Communication with developer

12.2.2. Ensure the data sync with LC requirement

12.3. Testing

12.3.1. Monitor UAT (user acceptance testing)

13. CHAMS V3 (Project)

14. Other Project

14.1. Kindermall

14.2. Job Form (HR)

15. Little Hajj (Project)

16. BEST Financial Monitoring (BAU)

16.1. Financial SOP (Project)

16.1.1. Principal SOP

16.1.2. Fee Structure

16.1.3. Parent Handbook

17. Daily task monitoring through Fikir Harian (BAU)

17.1. Daily fikir submission

17.2. Meeting for fikir

17.3. Task tracker update

17.4. Monitor progress

18. FAST Unit (BAU)

18.1. Understand target and scope

18.2. Validate SBU current and future business potential

18.3. Financial monitoring for each SBU

18.4. Monitor Cash flow

18.5. Investment plan

18.6. Provide financial advisory

19. ALCOM (Project)

19.1. Budget

19.2. Objective

19.3. Tentative & content

19.4. Marketing

19.5. Registration

19.6. Sponsorship

19.7. Program flow

20. Jakarta ORBIT system

20.1. Paymnet Gateway Setup

20.2. System Enable

20.3. Pilot Test

20.4. Manual

20.5. Support

21. Madrasah

21.1. Payment setting

21.2. Enable System

21.3. Testing

21.4. Guide user

21.5. Report adjustment