University Time Management

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University Time Management by Mind Map: University Time Management

1. How much time is enough?

1.1. You should spend enough time on school work to ensure that you're successful and you also should spend enough time outside of school to ensure that you have a healthy balance in your life.

2. Procrastination

2.1. It often emerges as a means of distancing oneself from stressful activities. If you're overwhelmed by the volume of work on your to-do list, you might benefit from making a "one-item list".

2.1.1. YOU ARE NOT ALONE. TRUST ME. Up to 40% of university students experience procrastination as a problem.

3. The purpose of this map is to help you manage time in order to...

3.1. Improve your academic and personal performance

3.2. Being self-regulated by using management strategies

3.3. Improve the awareness of how to use time and change your daily performance

4. The Time Management Cycle

4.1. Time management often fails because of unrealistic expectations

4.1.1. The most important matter is accomplishing your goals not being perfect

4.2. The Cyclical System

4.2.1. follows various phases

4.2.1.1. 1. goal setting

4.2.1.2. 2. Time tracking of where you spend your time

4.2.1.3. 3. Plan making: making to-do lists, weekly plans, monthly plans and longer-range plans.

4.2.1.4. 4. Self-monitoring your actions

4.2.1.5. 5. Time shifting and adjusting

5. Goal Setting

5.1. It's not hard to get our goals done, it might help to divide these into time frames

5.1.1. immediate goals

5.1.2. short-mid term goals

5.1.3. long-range goals

5.2. Our goals are likely to shift and change over time anyway so we don't have to worry a lot for them.

6. Sub-dividing Goals into Manageable Pieces

6.1. Once you set your goals , decompose the goals into manageable steps or sub-goals.

6.1.1. Goals can be broken into sub-goals and so on.

6.1.2. There is a connected path linking your actions in order to complete your goals. Seeing these connections can help you monitor your progress.

7. Time Awareness and Time Tracking

7.1. One very helpful way of determining the usage of time is to track it.

7.2. A few ways to track your time follow these strategies

7.2.1. 1. Every hour write a note about how you actually spent your time, If it doesn't match with an already planned activity, enter a comment as to what you really did during that time, then, review patterns of your usage of time

7.2.2. 2. Modify the planning page: Make two columns for each day of the week. In one column, write down the plan you are trying to follow; in the second column, make notes on what you actually did.

7.2.3. 3. Summarize your time by categorizing such as: sleep, study, work, and so on. Estimate the amount of time spent on these activities and enter them in the "expected" row of the summary sheet. Then log your time for one week on an hour by hour basis. Then, summarize your time by category for each day, add up the values for all seven days of the week, and write the totals in the "actual" row of the summary sheet.

7.2.3.1. Summarizing your time use allows you to understand how much time you really spend in the various areas of your life.

8. Between Classes

8.1. Having 1 or 2 hours between classes is equal to take advantage of that time to study.

8.2. Do something useful with the time but remember, not every minute of time needs to go to school work.

9. Planning

9.1. It is important to keep in mind that the purpose of scheduling is not to enslave you to your planner, but rather to record your decisions about when certain things should happen.

9.1.1. 1.The Monthly Planner: Can be used as a time-bound memory aid, tracking major deadlines and exam dates, appointments, important anniversaries, birthdays, holidays, vacations and so on.

9.1.1.1. You can get more out of the monthly planner if you use it to record interim deadlines and forecast upcoming busy periods as final deadlines approach.

9.1.2. 2. Weekly Objectives List: A to-do list with additional features to further decompose tasks into smaller units and to record time estimates for the task.

9.1.2.1. This block of time reflects an important principle in time estimating; when estimating time you might want to add time to the amount of time you think it will take you to complete the task.

9.1.3. 3. The Weekly Planner:Using the time estimates for the activities on the weekly objectives list as guides find a block of time of appropriate duration in your schedule. Then write in the activities one at a time in priority order until you have either scheduled all of your activities or you have run out of time spaces.

9.1.3.1. The key her is to associate the specific task to specific times, avoiding making a schedule where the tasks are too closely scheduled or where important activities are assigned to unrealistic work times.

9.1.3.1.1. Once your week is planned you will experience clarity of focus, your tendency to be distracted will be reduced and you will be certain of your reasons for doing the things you had planned.

9.1.3.2. If it isn't on the schedule it won't get done. Stepping from the weekly objectives list to the weekly planner is easy.

10. Taking Action

10.1. Keep your focus on doing the best you can to execute what you have set out for yourself. The plan that we already have is not going to be 100% perfect but we are doing it at least.

10.1.1. There are things that are going to show up in our goals plan and we need to have a lot of patience and to do the very best to follow your plan.

11. Time Shifting and Adjusting

11.1. Making adjustments to your plans and your time management habits is inevitable.

11.1.1. Keep in mind non predictable and uncontrollable trouble and deal with them directly and forcefully so that they don't prevent you from achieving your goals.

12. Getting Started

12.1. It can be difficult to start working

12.1.1. Aim to subdivide tasks into small steps and convince yourself that to get started all you need is 10 minutes working on a task.

13. Motivation

13.1. When you aren't motivated to do school work, you aren't out of motivation… you're just motivated to do something else.

14. Line-Ups

14.1. Use your time actively, carry a book or copies around to fulfill times where you are stuck on a queue.

15. Commuting

15.1. Use time for something productive. You can use a lot of free time between classes to read. You will be amazed at how much you can learn in these small blocks of time.

15.1.1. The key to commuting time is, simply, use it or lose it.