University Time Management

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University Time Management by Mind Map: University Time Management

1. The Time Management Cycle

1.1. Time management "systems" often fail because they try to be perfectionism and unrealistic expectations

1.1.1. The best options for time management systems are: 1. Using a cyclical system early in the academic year 2. Tracking time and developing an awareness for where you spend your time. 3. Plan making, and this could include making to-do lists, weekly plans, monthly plans and longer-range plans. 4. Self-monitoring your action.

2. 1

2.1. Goal Setting

2.1.1. 1. Think of a handful of goals to get started.

2.1.2. 2. Write down a list of goals now before reading further.

3. Sub-dividing Goals into Manageable Pieces

3.1. 1. It is useful to decompose the goals into manageable steps or sub-goals.

3.2. 2. Goal can be broken down into four sub-goals. That means divide your goals into time frames (immediate goals, short-mid-term goals, long-range goals).

3.3. 3. Each week can be further subdivided into days, and each day can be thought of in terms of the hours and minutes.

4. 2

4.1. Time Awareness and Time Tracking

4.1.1. It will help you manage your time well if you know where your time actually gets spent. The process here is like making a schedule, but it works in reverse. A few ways to track your time follow: 1. At the end of every hour jot yourself a quick note about how you actually spent your time for that hour. This way you will be able to review patterns that emerge in your use of time and make adjustments to improve your productivity. 2. Some people find it helpful to modify the planning page to facilitate tracking time. Make two columns on your paper for each day of the week. In one column, write down the plan you are trying to follow; in the second column, make notes on what you actually did with your time. The side-by-side comparison is very telling and an excellent way to figure out where you're not using time in the way you intend. 3. Summarize your time use by time category such as: sleep, study, and work, travel and so on. Before doing the summary, estimate the amount of time that you think you spend on the various activities listed on the form below and enter these in the "expected" row of the summary sheet.

5. 3

5.1. Planning

5.1.1. The Monthly Planner The monthly planner can be used as a time-bound memory aid, tracking major deadlines and exam dates, appointments, important anniversaries, birthdays, holidays, vacations and so on. A properly completed monthly planner will indicate upcoming busy periods, show whether there is room in the plan for new tasks, and help you assess whether you are on target to achieve your goals. Use these interim deadlines as milestones to indicate the progress of your study.

5.1.2. Weekly Objectives List If your current approach to time management is governed by to-do lists, then you'll be interested in the weekly objectives list. The weekly objective list is a to-do list with additional features to further decompose tasks into smaller units and to record time estimates for the task.

5.1.3. The Weekly Planner Use the time estimates for the activities on the weekly objectives list as guides find a block of time of appropriate duration in your schedule. Then write in the activities one at a time in priority order until you have either scheduled all of your activities or you have run out of time spaces. Construct a plan for each week, following the rhythm of your courses that meet weekly. To help make planning a routine activity, pick a regular day each week to schedule.

6. How Much Time is enough?

6.1. The time you spend on task has some relationship to the quality of work you end up producing. A good gauge to follow is to perform 2-3 hours of school work outside class for every hour of class time.

6.1.1. Keep your focus not on making the perfect plan or on executing every plan flawlessly.

7. 4

7.1. Taking Action

7.1.1. By producing a plan, you have written down your decisions about how to spend your time so that you don't have to get stuck deciding whether to do tasks that have nothing to do with your goals. As you begin working on the tasks, keep your focus on doing the best you can to execute what you have set out for yourself. Stay very clear on the fact that the plan is an ideal and that in action you will not execute it perfectly. The main thing is to do the very best you can to follow the plan and monitor your progress so that you can learn from your good and bad experiences along the way.

8. 5

8.1. Time Shifting and Adjusting

8.1.1. Keep in mind that some problems are predictable, some are not; some are controllable, some are not. For those that are not controllable, keep your cool and get back on track as soon as possible. For time troubles that you can control, and particularly those that occur predictably, deal with them directly and forcefully so that they don't prevent you from achieving your goals.

9. Procrastination

9.1. Often emerges as a means of distancing oneself from stressful activities. People allocate more time to the judged-easy task than to judged-difficult tasks. If you're overwhelmed by the volume of work on your to-do list, you might benefit from making a "one-item list": re-write the top item from your list at the top of a blank page and work the task to completion, then repeat.

10. Getting Started

10.1. Aim to subdivide tasks into small steps and convince yourself that to get started all you need is 10 full minutes working on a task.

10.1.1. Often, the 10 minutes will elapse and you'll be right into the swing of things, prepared to continue on productively.

11. Motivation

11.1. Try working for a short time and see if you can "get into it." If your motivation problem seems more substantial, it might help to realize that when you aren't motivated to do school work, you aren't actually out of motivation… you're just motivated to do something else.

12. Line-ups

12.1. You'll spend a lot of your time waiting in lines. If you carried around a book or some photocopied readings you could be actively using time that would otherwise escape you. Tape cassettes of your lectures are ideal ways to fill times like these, and the review will profoundly aid your recall come exam time

13. Commuting

13.1. The challenge is to use that time for something productive. One common example is to read on the bus or subway. Even 5 minutes and a couple of pages work out to hours and books. If you happen to be driving, don't read - that's dangerous. But, study anyway.

13.1.1. You will be amazed at how much you can learn in these small blocks of time. The key to commuting time is, simply, use it or lose it

14. Between Classes

14.1. Don't excuse wasted time with the worn out justification that you had only one or two hours and couldn't really get into anything. Do something useful with the time. To make the most of the time between classes, find a spot on campus where you can work comfortably and without interruption.

14.1.1. Not every minute of time needs to go to school work.

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