[1.0] 2019 Glasgow Conference Lecture Series

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[1.0] 2019 Glasgow Conference Lecture Series by Mind Map: [1.0] 2019 Glasgow Conference Lecture Series

1. [1.1] Project Management

1.1. 1.1.1 Organize the nine month plan

1.1.1. 1.1.2 Estimate budget

1.1.1.1. 1.1.3 Estimate time

1.1.1.1.1. 1.1.4 Organize internal team

2. [1.2] Marketing

2.1. 1.2.1 Marketing plan

2.1.1. 1.2.2 Marketing materials

2.1.1.1. 1.2.3 Internal approval

2.1.1.1.1. 1.2.4 Share logo

2.1.1.1.2. 1.2.5 Design maps

3. [1.3] Invitations

3.1. 1.3.1 Confirm contact information

3.1.1. 1.3.2 Design e-mail invitations

3.1.1.1. 1.3.3 Set-up Eventbrite

3.1.1.1.1. 1.3.4 Send invitations

4. [1.4] Residence

4.1. 1.4.1 Requirements

4.1.1. 1.4.2 Pay deposit

4.1.1.1. 1.4.3 Confirm booking

4.1.1.1.1. 1.4.4 Train staff to assist delegates

4.1.1.1.2. 1.4.3.4 Sign contract

5. [1.5] Venue

5.1. 1.5.1 Requirements

5.1.1. 1.5.2 Procure and confirm

5.1.1.1. 1.5.3 Confirm AV, setup/take down, translation, accessibility

5.1.1.1.1. 1.5.4 Pay deposit

5.1.1.2. 1.5.2.1 Finalize agenda

5.1.1.2.1. 1.5.2.2 Sign contract

6. [1.6] Catering

6.1. 1.6.1 Requirements

6.1.1. 1.6.2 Outline menu

6.1.1.1. 1.6.3 Inform on dietary requirements/allergies

6.1.1.1.1. 1.6.4 Confirm menu

7. [1.7] Conference Bags

7.1. 1.7.1 Requirements

7.1.1. 1.7.2 Send logo

7.1.1.1. 1.7.3 Receive prototypes for approval

7.1.1.1.1. 1.7.4 Approve prototypes

8. [1.8] External Staff and Volunteers

8.1. 1.8.1 Hire external security company

8.1.1. 1.8.2 Contact student organizations for volunteers

8.1.1.1. 1.8.3 Organize shared training day for registration/directions

8.1.1.2. 1.8.4 Pay security company, thank you card to student organizations

8.1.1.2.1. 1.8.5 Confirm internal onsite supervision for external workers

8.1.2. 1.8.1.1 Sign contract with company