1. [1.1] Project Management
1.1. 1.1.1 Organize the nine month plan
1.1.1. 1.1.2 Estimate budget
1.1.1.1. 1.1.3 Estimate time
1.1.1.1.1. 1.1.4 Organize internal team
2. [1.2] Marketing
2.1. 1.2.1 Marketing plan
2.1.1. 1.2.2 Marketing materials
2.1.1.1. 1.2.3 Internal approval
2.1.1.1.1. 1.2.4 Share logo
2.1.1.1.2. 1.2.5 Design maps
3. [1.3] Invitations
3.1. 1.3.1 Confirm contact information
3.1.1. 1.3.2 Design e-mail invitations
3.1.1.1. 1.3.3 Set-up Eventbrite
3.1.1.1.1. 1.3.4 Send invitations
4. [1.4] Residence
4.1. 1.4.1 Requirements
4.1.1. 1.4.2 Pay deposit
4.1.1.1. 1.4.3 Confirm booking
4.1.1.1.1. 1.4.4 Train staff to assist delegates
4.1.1.1.2. 1.4.3.4 Sign contract
5. [1.5] Venue
5.1. 1.5.1 Requirements
5.1.1. 1.5.2 Procure and confirm
5.1.1.1. 1.5.3 Confirm AV, setup/take down, translation, accessibility
5.1.1.1.1. 1.5.4 Pay deposit
5.1.1.2. 1.5.2.1 Finalize agenda
5.1.1.2.1. 1.5.2.2 Sign contract
6. [1.6] Catering
6.1. 1.6.1 Requirements
6.1.1. 1.6.2 Outline menu
6.1.1.1. 1.6.3 Inform on dietary requirements/allergies
6.1.1.1.1. 1.6.4 Confirm menu
7. [1.7] Conference Bags
7.1. 1.7.1 Requirements
7.1.1. 1.7.2 Send logo
7.1.1.1. 1.7.3 Receive prototypes for approval
7.1.1.1.1. 1.7.4 Approve prototypes
8. [1.8] External Staff and Volunteers
8.1. 1.8.1 Hire external security company
8.1.1. 1.8.2 Contact student organizations for volunteers
8.1.1.1. 1.8.3 Organize shared training day for registration/directions
8.1.1.2. 1.8.4 Pay security company, thank you card to student organizations
8.1.1.2.1. 1.8.5 Confirm internal onsite supervision for external workers
8.1.2. 1.8.1.1 Sign contract with company