Artgrid External Department

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Artgrid External Department by Mind Map: Artgrid External Department

1. Community and filmmaker engagement

1.1. Paying the filmmakers

1.2. Building community

1.2.1. Newsletter

1.3. Telling filmmaker status of their stories

1.4. Sending filmmaker upload instructions after they sign and introducing filmmaker success agent

1.5. Helping filmmakers

1.5.1. Use the panel

1.5.2. other filmmaking related things

1.5.3. troubleshooting panel

1.6. Providing feedback

1.7. Stats updates

1.8. Sending "we like your new upload" emails

1.9. Tell filmmakers which footage is likely to do best on the site

2. Promotional and marketing focus

2.1. Bio

2.2. Filmmaker profile pic

2.3. Awards

2.4. Filmmaker marketing images (BTS and other)

2.5. Selfies video project

2.6. Endorsements of Artgrid by filmmakers

3. Getting footage for media team w all materials

3.1. Finding and Signing

3.1.1. Finding

3.1.1.1. Recruiting

3.1.1.1.1. Finding

3.1.1.1.2. Check they haven't been found yet

3.1.1.1.3. Rating and organizing

3.1.1.2. Applications

3.1.1.2.1. Decline or Accept applicants

3.1.2. Importing into freshdesk for contact

3.1.3. Preparing lists in freshdesk to contact

3.1.4. Communicating with Applicants

3.1.4.1. Emailing declined applicants

3.1.4.2. Qualifying

3.1.4.3. Proposal and Negotiation

3.1.4.4. Getting contract signed

3.1.5. Communicating with recruitment

3.1.5.1. Opening

3.1.5.2. Qualifying

3.1.5.3. Proposal and Negotiation

3.1.5.4. Getting contract signed

3.2. Guiding them through upload methods

3.2.1. Filmmaker panel

3.2.1.1. Sending them login details

3.2.1.2. Helping troubleshoot

3.2.2. FTP or Dropbox

3.2.2.1. Sending them option

3.2.2.2. Helping troubleshoot

3.2.2.3. Downloading footage

3.2.2.4. Approval

3.2.2.5. Initial legal check

3.2.2.6. Quality Check

3.2.2.7. Organizing stories

3.2.2.8. Uploading footage to panel

3.3. Getting filmmaker page ready for on air

3.3.1. Bio

3.3.2. Filmmaker profile pic

3.3.3. Uploads

3.3.4. Legal issues

3.4. Getting footage ready for media team: Pre-Check

3.4.1. Upload check

3.4.2. Quality check

3.4.3. Legal check

3.4.4. Fix list: problems and fixing them

3.4.5. End "pre-check" and send stories to media team

3.5. Getting more footage from existing filmmakers

3.5.1. Offering incentives

3.5.2. Asking for more footage from existing filmmakers

3.6. Link with Artgrid bigger picture and In House Team

3.6.1. Understand priorities of the site and communicate them to filmmakers

3.6.2. Guide recruitment efforts according to needs of the site

3.6.3. Request specific footage from filmmakers

3.6.4. Connect filmmakers with in-house team for contract work (freelance)

4. Organization and legal

4.1. All contracts in admin site

4.2. Good data on each filmmaker in spreadsheet and on freshsales

4.3. Locations map

4.4. All contracts and releases backed up on drive

4.5. Country entered correctly

4.6. ID entered correctly

4.7. Active paypal info

4.8. Communicate with only agent if filmmaker is sub-agent