ENGLISH FOR MEETINGS

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ENGLISH FOR MEETINGS by Mind Map: ENGLISH FOR MEETINGS

1. MAKE A PREPARATION

1.1. Decide the TIME & PLACE

1.2. Invite PEOPLE to the meeting

1.3. Make ROLES for the participants

1.4. Make sure to have a PURPOSE and AGENDA

2. OPENING A MEETING

2.1. STARTING

2.1.1. Right, let's begin.

2.1.2. Let's get down to business.

2.2. WELCOMING AND INTRO

2.2.1. Welcome, everybody.

2.2.2. Firstly, I'd like to introduce ...

2.3. APOLOGIES FOR ABSENCE

2.3.1. I'm afraid that .. cannot be in the meeting.

2.3.2. I've receive apologies for absence from ...

2.4. DEFINING THE OBJECTIVES

2.4.1. Our objective today is to ...

2.4.2. By the end of this meeting we should have ...

2.5. INTRODUCE THE AGENDA

2.5.1. Firstly, ... Secondly, ...

2.5.2. I suggest we follow the agenda.

2.6. THE MINUTES

2.6.1. John will be taking the minutes.

2.6.2. Tim, could you take minutes.

2.7. LET'S BEGIN

2.7.1. So, the first item on the agenda is ...

2.7.2. Right, let's start with ...

3. GIVING & RESPONDING TO OPINIONS

3.1. ASKING FOR OPINIONS

3.1.1. What do you think?

3.1.2. What are your thoughts about this?

3.2. RECOMMENDING

3.2.1. I think we should ...

3.2.2. Why don't we ...?

3.2.3. Maybe we could ....

4. CONTROLLING

4.1. ACTIVE ISTENING

4.1.1. Give a good respond to motivate.

4.1.2. Reformulating to clarify other points.

4.2. MOVING OF THE POINT

4.3. KEEPING THE AGENDA

4.4. REFERRING FORWARD TO THE NEXT POINT

4.5. REFERRING BACK FROM THE LAST POINT

4.6. POSTPONING THE AGENDA

4.7. SHORTENING THE MEETING LENGHT

4.8. CONFIRMING A DESICION

4.9. CLOSING AND MOVING ON

5. INTERRUPTIONS

5.1. Chair

5.1.1. Interrupting OK, thank you, Bob. You've made your point.

5.1.2. Stopping an interruption Please, let him finish.

5.2. Participants

5.2.1. Interrupting Excuse me, may I interrupt?

5.2.2. Stopping and interruption May I just finish?

5.3. Make a point if you want to interrupt

5.4. Make an interruption referring to the other options

6. ASKING FOR QUESTIONS

6.1. Check and make sure the questions are understandable.

6.2. Put more information in your questions

6.3. Ask for clarification if you miss the point

6.4. Ask for a repeat if you misheard any parts

7. MAKING DESCISIONS

7.1. Ask if they need any more discussions

7.2. Always refer to the time

7.3. Close a discussion if there's no other points needed

7.4. Focus on what important

7.5. Make a vote if there's any multiple choices

7.6. Moving on to the next point

8. CLOSING A MEETING

8.1. Complete all the agenda

8.2. Summarize everything from start to end

8.3. Making sure everything is clear

8.4. Ask for any last questions

8.5. Discuss the next meeting

8.6. Closing by saying thank you and end the meeting