Office Manager

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Office Manager by Mind Map: Office Manager

1. Executive Director

1.1. Update Employee Handbook

1.2. Update Family Handbook

2. Families

2.1. Tours

2.1.1. Scheduling

2.1.2. Homeschooling Packet

2.2. Tutoring

2.2.1. Maintain Records

2.2.2. Transfer Hours to Payroll

2.2.3. Update Forms

2.3. Classes

2.3.1. Waitlist

2.3.2. Post Schedule

2.3.3. Add/Drop

2.4. Field Trips

2.5. Community Duty

2.5.1. Weekly Log-in Sheet

2.5.1.1. Print out

2.5.1.2. Follow-up

2.5.2. Creating / Deleting

2.5.3. Marrying Families & Jobs

2.5.4. Class Assitants

2.5.5. CD plus credits

2.5.6. Send reminders for Event jobs

2.6. Payments

2.6.1. Week 1-2 PHP Database

2.6.2. Week 3-10 Quickbooks

2.7. Family Cart Folders

2.7.1. Member Card

2.7.2. Family Handbook

2.7.3. Welcome Packet

2.7.3.1. Hot Tip Sheet

2.8. Family Folders (Records)

2.9. Financial Aid Application

2.10. Liability Waivers, Payment Agreements, CD Agreements

2.11. [vh-enrolled] list

3. Teachers

3.1. Background Checks

3.2. Teacher email & account

3.3. Substitutes

3.4. Make-up Day

3.5. Current I-9, W-4, Applications

3.6. Teacher Cart Folders

3.6.1. Name Badges

3.6.2. Class Rosters

3.6.3. Equipment Reservations

3.6.4. Reimbursement Forms

3.6.5. Time Cards

3.7. Supplies List

3.8. Teacher Folders (Records)

3.9. Maintain Syllabi

3.10. Maintain Portfolio Reports

4. Building

4.1. Bulletin Boards

4.2. Cubby Rentals

4.3. Organize Spinner

4.4. Signage in Building

5. Events

5.1. Forms

5.2. Tickets

5.3. Rosters

5.4. Mail Merges

5.5. Provide Info to Chairs

6. Office

6.1. Copier

6.1.1. Maintenance

6.1.2. Supplies

6.1.2.1. Paper

6.1.2.2. Toner

6.2. Voicemail

6.2.1. Update

6.2.2. Check Messages

6.3. Email

6.3.1. Update Autoresponders

6.3.2. Forward Appropriate

6.4. Mail

6.5. Fire Drills

6.5.1. Schedule

6.5.2. Report

6.6. First Aid

6.7. Office Calendar

6.7.1. Room Reservations

6.8. A/V Equipment

6.9. Interface with East Office Manager