Facilitating Online Meetings with Mind Maps (BiggerPlate Webinar 23 05 2020)

1. Tooling

1.1. MindMeister

1.1.1. Online Mind Mapping

1.1.2. Why

1.1.2.1. Realtime Collaboration

1.1.2.2. Engaging Presentations

1.1.2.3. Meeting Attachments

1.1.2.4. Comment & Voting

1.1.2.5. Actionable

1.2. MeisterTask

1.2.1. Task Management (for teams)

1.2.2. Why

1.2.2.1. Based on Kanban

1.2.2.2. Collaborative

1.2.2.3. Visual

1.2.2.4. Integrates with Mail

1.3. Increase productivity

1.3.1. Example

2. 5 reasons why mind mapping is better for meeting management

2.1. Effective agenda

2.1.1. Clear structure

2.1.2. Overview

2.2. Visual & attractive minutes

2.3. Create tasks with buy-in

2.4. Share minutes immediately

2.5. Increase ROI of meeting

3. Before meeting

3.1. Start with

3.1.1. Meeting objective

3.1.1.1. Purpose

3.1.1.1.1. Do we need to meet?

3.1.1.1.2. Reason for meeting

3.1.1.2. Outcome, eg:

3.1.1.2.1. Understanding

3.1.1.2.2. Alignment of people on item

3.1.1.2.3. Actions

3.1.1.2.4. Decisions

3.1.2. Define

3.1.2.1. Host

3.1.2.2. Mind mapper/ note taker

3.1.2.3. Participants

3.1.3. Brainstorm items

3.1.3.1. With a mind map

3.1.4. Prioritize agenda items

3.2. Effective agenda

3.2.1. Add who is handling item

3.2.2. Attach documents

3.2.3. Add links

3.3. Finishing touches

3.3.1. Send in advance

3.3.2. Make it a template (recurring meetings)

4. Host facilitation

4.1. Real-time capturing of discussion

4.1.1. Minutes later vs Real time visible:

4.1.1.1. Tell me and I forget

4.1.1.2. Show me and I remember

4.1.1.3. Involve me and I understand

4.1.2. Face to face

4.1.2.1. Share on one screen

4.1.2.2. Participants follow the meeting

4.1.2.3. Contribute/ revise

4.1.3. Online

4.1.3.1. Members can join

4.1.3.2. See notes in realtime

4.1.4. Hybrid

4.1.4.1. Combination of in-room + online

4.2. Opens the meeting

4.2.1. Participants join

4.2.1.1. In-room

4.2.1.2. Online

4.2.2. Informs about process

4.2.3. Host gives the word to participant

4.3. Keep participants engaged

4.3.1. Real time minutes

4.3.2. Participants feels heard & understood

4.3.3. Vote & chat

5. Mind mapper facilitation

5.1. How

5.1.1. Mind map open

5.1.1.1. Showing main topics

5.1.1.2. Starts at 1 o'clock

5.1.2. Walk through agenda

5.1.3. Collects notes in map

5.1.3.1. When unclear ask to clarify

5.1.4. Use

5.1.4.1. Colors

5.1.4.1.1. orange

5.1.4.2. Codes

5.1.4.2.1. Done

5.1.4.2.2. Road block

5.1.4.2.3. Work in progress

5.2. Notes become visual

5.2.1. Structured

5.2.2. Use

5.2.2.1. Colors

5.2.2.2. Icons

5.2.2.3. Images

5.2.2.4. Relations

5.2.3. also

5.2.3.1. Voting

5.2.3.2. Task

5.2.3.2.1. Task

5.2.3.2.2. Create tasks with buy-in of members

6. Post meeting

6.1. Share link to mind map upon completion

6.2. Review and add

6.2.1. Attachments

6.2.2. documents

6.2.3. links are accessible

6.3. Send tasks

6.3.1. Mind map

6.3.2. MeisterTask