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Request for Proposal by Mind Map: Request for Proposal
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Request for Proposal

Why Develop an RFP?

Best Method to Support and Justify an Automated System's Specifications

It Evaluates & Compares Systems to Choose the Best for You

May Be Used as a Binding Agreement Between Media Center & Vendor

Format May Vary, but Must Contain:

Appropriate Verbs

Consistency of Organization

Good Writing


Suggestions for Preparing RFP

Organize Sections

List Tasks Automated System Should Perform

Specify Importance With Strong Verbs i.e. "Must"

Include All Modules' Specifications

Ask Vendor to Rate Software's Ability to Meet Requirements/Specifications

Ask an Expert for Feedback Before Sending to Vendors


Evaluate All Vendor/Consultant Responses

Form a Planning and Selection Committee

Prioritize Needs

Create a Table of Features as a Springboard

Become Familiar With Emerging Technologies/Impact to Automation


Let Cost be a Major Factor

Focus on the Vendor/Consultant's Backround

Expect for the Cost to Reflect Suitability

Select a System Based on a Single Experience

Make Any Decisions Until You've Created Your Own RFP

Select a System that Doesn't Meet at Least 90% of Your Requirements/Needs