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Diploma Workshop by Mind Map: Diploma Workshop
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Diploma Workshop

Bienvenido y Introdución

Details

Facilitator: Grifen

Time: 90 minutes

Welcome (10mins)

Welcome everyone to the session, my background and something personal

Outline purpose and programme for this session

Purpose, To set the context for the weekend

Objectives, To create a safe space for participation and get to know each other, To get clear on the purpose of the weekend, To develop culture

Check in (10mins)

share name, where from, contribution, expect to get

Explain process, the purpose to measure the mood of group and share a little, one by one, full attention, timekeeper keeps time, encourage shy ones, summarize

Group Purpose (30mins)

Overview purpose of the step (3 mins), To align on a group purpose, sets our direction, conscious intention, common ground to stand in

Small groups (5 mins), find sentence or phrase that expresses the purpose, write it on the board

Whole group conversation (5-15mins), extend thinking beyond own ideas, work together to align without sense of compromise, create a single purpose using ideas, look for alignment, or brainwave

Write it up (5mins), write it up,, check for alignment, celebrate

Dynamic (5mins)

Overview rules, explain characters, wiz beats giant, giant beats gnome, gnome beats wizard, 2 teams

Group Culture (30mins)

Overview purpose and process, culture is the container that we stand in, how are we going to work together to achieve purpose, cant be assumed, choose the qualities that are important to us, empowering, not prescriptive, dynamic

Discuss in pairs (3mins), what important for you to fully participate in group

Invite to write it up or tick exitsing statement

check for clarification and alignment, ask what not expressed, less is more

Place it prominently

ask group to live it

Closing

Share Learnings

Popcorn, no order, one by one, listening, speak once, facilitator summarise

Big Picture

Details

Time: 90 mins

Facilitator: Javiera

Purpose, To put in context the need for transition processes - what is transition

Objectives, Explain the history and concept of transition initiatives, Make them create a transition process- case study, Open discussion about the 12 steps

Welcome (5mins)

Welcome everyone to the session, my background and something personal

Outline purpose and programme for this session

Big Picture (30mins)

Think & Listen (15mins)

Outline Purpose and rules of T&L, To do think and listen, To deepen understanding of transition

Why is a learning community in transition important in these times?

Stretching (5mins)

Transition Background (20mins)

Details, History and Concept, Untitled

Closing (5mins)

structured round - what did you learn? 12*30second

Transición

Details

Time: 90 mins

Facilitator: Javiera

Purpose, To put in context the need for transition processes - what is transition

Objectives, Explain the history and concept of transition initiatives, Make them create a transition process- case study, Open discussion about the 12 steps

Welcome (5mins)

Welcome everyone to the session, my background and something personal

Outline purpose and programme for this session

Group - how do transition? (25mins)

study case (15 min) into the break

presentation back (10 min) after break

Groups Report Back (25mins)

Break Stretch

12 Steps (25mins)

open discussion

Review Discussion (10mins)

Brainstorm comments

Action Learning

Details

Time: 90 mins

Facilitator: Grifen

Purpose, To understand Action Learning methodology

Objectives, To understand why AL?, To get some history, To really understand the process

Opening (10mins)

Points, Education is the key to transition, new pedagogy, Action Learning is core to regenerative studies, action, learning, change, conscious, designed

Unstructured Round (10mins)

Reviewing

How do you learn from experience?

Explain (30mins)

I have been learning and want to model Action Learning for you, sharing my story of teaching action learning, review the last year, what went well, what was challenging

So I started thinking about how I wanted the workshops to be, experiential, dynamic and interesting, generate video, photos and notes

Planning, purpose and objectives, process, intro, checkin, brainstorm REVIEW what now know, my THINK and PLANNING, a dynamic, Untitled, show al and related models, DOING, REVIEW, highlight the process for me - draw attention to their participation, highlight the documentation, what was good, what improved, summarise learning, SPECIFY, report

Dynamic (5mins) ´´Wearing Blue´´

Slideshow (30mins)

Doing

Closing (10mins)

Reviewing, Went well?, Could be improved?

Effective Meetings

Details

Facilitator: Grifen

Time: 90 minutes

Purpose, To explore tools for facilitating better meetings

Objectives, Understand 12 principles of good meetings, Understand 8 tools

Intro(5mins)

Illustrating this point, there is a joke about four people named Everybody, Somebody, Anybody, and Nobody. There was an important job to be done and Everybody was sure that Somebody would do it. Anybody could have done it, but Nobody did it. Somebody got angry about that because it was Everybody"s job. Everybody thought that Anybody could do it, but Nobody realized that Everybody wouldn"t do it. It ended up that Everybody blamed Somebody when Nobody did what Anybody could have done.

Welcome everyone to the session, my background and something personal

Identify timekeeper and scribes

Outline purpose and programme for this session

Main Points, Meetings and events significant activities of any organisation, often unsatisfactory, absorbing large amounts of time and resource, with little positive output., Meetings don't run themselves, thoughtful planning, consistent culture of meetings, meetings and events can be greatly improved, By carefully planning the structure in advance, by the use of simple methods, possible to achieve more, enjoy more

Check In (5mins)

Details

How you feeling?

Each shares personal experience about meetings as participant or as facilitator

Brainstorm (10mins)

Explain the brainstorm tool, Reason, generate many ideas quickly, encourage flexible thinking, Guides, Specify time period say 10 mins, Choose issue, invite responses without thinking too much, Encourage sparking off each other, No evaluation of comments, Variation - write own ideas up, or solution storming to problem or conflict

What elements are needed for effective meetings?

Principles

Clear purpose!!!!!!!, ensured that the meeting has purpose. If the meeting has no clear purpose, don't have it

Agenda, easy to understand agenda format., previously understood & established,, They take the agenda seriously, but not too seriously

Multi Management, facilitator often does a lot of work, get 2 or 3 people, facilitator, manage agenda, summarise discussion, focus on process, observe participants, keep the pace calm, scrbie, review major items at the end, note action items, delegated with time, note decisions, send within a day, time, keep time

Rotate Roles, share the load, especillay for skill develop

Minutes and other Stuf, minutes an onerous task, robs enjoyment, if need to record make own notes, use minutes in formal meetings, quorum, last meeting minutes etc, avoid culture that relies on minutes, note list of decisions and next achievable steps, action items delegated, rotate the scribe

Self Contained, too many meetings, hard to find time to do them and enjoy, make meetings contained...no loose ends, review, good, i would do better, set agenda for next, dates and venue, define roles for the next

Next Steps, people often recommend actions for others, take responsibility, this is what i can do, give time to generate next steps, in own sphere of influence, I statements

Time to Think, conventional meetings no time to think, bad decisions, thinking in the air, some don't contribute, give people time to think, think & listen

Equal Opportunities, some people take the spotlight, over confident, establish a culture of equal opportunity, go rounds

Interruption Free, people always seem to interrupt, enact a system where no one speaks twice, encourage deep listening

Owning your Statements, often people speak in third person...hiding behind, make i statements, discuss then comes from own experiences

Prep & Debrief, three person team to meet before and after, debrief, prepare, think and listen, feedback, what did well, what do different

On Spot Redesign, prioritising, Conflict, Witholding, easier to do with open agenda, facilitator sees the need, proposes change, asks for suggestions, offers a process

Feedback, for the facilitator, for the group, what went well, what do different

Tools

Open Agendas, draw map with proposed agenda items, categorise, short 5 min, med 10 mins, long 20 mins, rough timescale for each, divide time available, decide order, short first, team draw attention to the plan, whole group adjusts time

Think & Listen, 2 to 5 minutes, in pairs, on topic, reverse roles, fac keeps time, give time to define roles and to change, half time call, ending call, good for explore ideas, comments, options, before or after

Go Rounds, Types, Structured, set time 30-40 / by people, id purpose, one by one in circle, no interruption, full attention, facilitator can look for agreements, Unstructured, speak when feel free to speak, speak once, relax and listen allow space, practice listening - mining the gold!, Process, everyone speaks short, facilitator gives topic, Gives everyone an opportunity to speak, encourage sharing, back bone of starts and finishes, 30 mins max, or longer for in depth

Check Ins, how you doing?, need break?, gives facilt feedback

Beginning & Endings, introductions, new people, go round, name, one thing, endings, what good, what different

No One Speaks Twice, open discussions not always useful, open the discussion, propose no one speaks twice, timekeeper to note who speaks

Mind Maps, a skill to summarise sentences, visual presentation

Visible Agenda, make sure all can see it

Closing

unstructured round, did we meet the objectives?

structured round, what was key learning for everyone?, oriana, learn about groups of people like this, grupos de trabajo, juan carlo, herramientas por optimizar trabajo, dynamicas, 2 or 3, a way to internalise transition., Begonia, important definir un proposito claro, internalisado, Ragnar, importancia habito de feedback about what you learned auto reforcarlo, check in personal, Rosario, cuenta que repuesta de perm y transico, mas incluirm tambiein importancia relax your self as individual, always design clearly before adverture, Cata, learn qhat perfectionamiento think plan do review specify, Claud, clarificar processo de transicion, gusto mapa mental planificacion etc, action learning ordenado., eso, Caro, importancia ciclos, always eterna aprendizaje, continusou improvement, always advancing, mapas mentally. not repeat poiunt, herty, gusto AL, ordenado tambien. how to order the form of a meeting, parameters of time, person take things, facilitacion, porque en bioregion margarita obligando, order, facil proposito, Emanule, concepto de transicion, new tapa, methodologis very interest8ing, tema reportes, notar experienceia, to form more knowledge from the processo, y reuniones bien., josephina, think y listen, when present me, solo listen super rico, crear project algo, with errores always forward

invite to share what will close this session for you

Tarea nuevo

Diploma Design

Details

Time: 90 mins

Facilitator: Grifen

Purpose

Objectives

Opening (10mins)

Welcome everyone to the session, my background and something personal

Remind group of purpose of the weekend, To develop skills, To understand Diploma, To Understand GU pathways

Outline purpose and programme for this session

Check in / Brainstorm / Round etc (10mins)

Structured round, intro self and share experience of education

Slideshow (25mins)

Dynamic Break (5mins)

Second Half (30mins)

AL Guild

PA

Explain Special Adv

Explain Reports

Questions

Getting Complete (10mins)

Project Management

Details

Time: 90 mins

Facilitator: Grifen

Welcome (10mins)

Welcome everyone to the session, my background and something personal

Successful project management is an art and a science that takes practice.

Why Project Management?, Think like professor, key skill in transition, managing action, delegation, teams and groups

Purpose, To learn some basic tools for managing projects

Objectives, To know action planning process mixed with tevep, To know GTD, To understand project specification

Structured round, intro self and share experience of education

Four Aspects of Projects (10mins)

Scope, Main Points, First and foremost you have to manage the project scope, When you have the project scope clearly identified and associated to the timeline and budget, you can begin to manage the project resources, Don't allow the project scope to "creep" upward without getting budget and/or schedule adjustments to match., Elements, Project size, goals, requirements, Is a definition of what the project is supposed to accomplish - objectives, Primary Objective, Goals, and the budget (of time and money, Process, http://management.about.com/cs/projectmanagement/a/PM101.htm

Timeline, Main Points, Time management is critical in successful project management., good chance of staying within their project budget, Task durations, dependencies, critical path, Elements, Tasks, Duration, resources, dependencies, how long they will take,, what resources they require,, what order they should be done, the project manager has to figure out what the tasks are, Schedule, Tasks, predecessors, successors, Critical Path, Changeable, often multiple, float, some are flexible about when start, some a fixed, have no float, The diffic in PM schedule is that there are seldom enough resources and enough time to complete the tasks sequentially., Therefore, tasks have to be overlapped so several happen at the same time., Project management software (see sidebar) greatly simplifies the task of creating and managing the project schedule by handling the iterations in the schedule logic for you., When all tasks have been listed, resourced, and sequenced, you will see that some tasks have a little flexibility in their required start and finish date., This is called float. Other tasks have no flexibility, zero float., A line through all the tasks with zero float is called the critical path., All tasks on this path, and there can be multiple, parallel paths, must be completed on time if the project is to be completed on time., The Project Manager's key time management task is to manage the critical path., Process, Build the project schedule by listing, in order, all the tasks that need to be completed., Assign a duration to each task., Allocate the required resources., Determine predecessors (what tasks must be completed before), and successors (tasks that can't start until after) each task., http://management.about.com/cs/projectmanagement/a/PM101c.htm

Resources, Main Points, This includes the labor hours of the sub pilots, right people, with the right skills and the proper tools, in the right quantity at the right time, Elements, People, means managing the senior person in each group, project direction to them, Project employees, vendor staff, subcontract labor, Equipment, depends on the nature of the project, Key for equipment is much like for people resource - right equipment in the right place at the right time, Cranes, trucks, backhoes, other heavy equipment or, Recording studio, tape decks, mixers, microphones and speakers, Development, test, and staging servers, CD burners or, Material, projects involve the purchase of material, make sure the right supplies arrive at the right time, Concrete, pipe, rebar, insulation or, CD blanks, computers, jewel cases, instruction manuals, http://management.about.com/cs/projectmanagement/a/PM101b.htm

Budget, Main Points, The project manager's job is to, to keep actual at or below estimated, to use as little of the contingency as possible, to maximize the profit the company earns on the project, To maximize your chances of meeting your project budget, meet your project schedule, Elements, Costs, Estimated, actual, variability, Each project task will have a cost,each of these costs is estimated and then totaled. Some of these estimates will be more accurate than others. Other estimates are less accurate, project budget often includes a design allowance"just in case, Contingencies, Weather, suppliers, design allowance, Profit, Cost, contingencies, remainder, http://management.about.com/cs/projectmanagement/a/PM101d.htm

Project Specification (10mins)

* how much?

* where?

* how many?

* who?

* how?

* when?

* what?

* why?

Action Planning (10mins)

Vision, forecast line, speak your vision, all speak, record, summarise our vision into a statement, What is the project

SWOT, Strenghts, weaknesses, opporftunit, challenges

Comittment, what does reality reveal about the vision?, make a statement to summarize the commitment

Objectives, Brainstorm, Organise together, name each cluster, SMART, Specific - objective is concrete, detailed, focusedemphasizes action and the required outcome, Measurable – You should be able to measure whether you are meeting the objectives or not., Achievable - Are the objectives you set, achievable and attainable?, Realistic – Can you realistically achieve the objectives with the resources you have?, Time – When do you want to achieve the set objectives?

Self Select, Victory, State how you will be when event complete, Ongoing Tasks, Specific – Objectives should specify what they want to achieve., Brainstorm all ongoing tasks / events, * WHAT am I going to do?, action-orientated and focuses on what’s most important., using strong, action verbs such as; develop, * WHY is this important for me to do?, Time line sequence of steps in timeline, * HOW am I going to do this?, * WHO is going to do what? Who else need to be involved?, * WHEN do I want this to be completed?, Identify a Launch Activity, Give it a name, Team Roles, Pilot, Clarify Roles, Report back to group, Look for overlap in tasks

Resources & Costs

GTD

INBOX, what is it?, Is it actionable?, No, TRASH, SOMEDAY, MAYBE, Yes, What is the next step?, Can it be done in two minutes, Yes, Do it, No, Delegate it, WAITING, Defer it, TASK LIST, CALENDAR

Task Lists

explain importance of task lists

explain key elements, What, clear task, Who, pilot, catette, When, report fecha, completion date

MAP

Facilitator Feedback

an opportunity to give facil feedback, reflection, self assessment, peer assessment

define a time keeper and recorder

participants don't repeat feedback, focus on whats missing, present feedback as an opportunity, not threat

facilitator receive as a gift, define one as a gem for learning.

two minutes facilitator, what did i do well?, what i could have done better?

2 minutes students, acknowledgements of facilitator, my constructive criticism is..., my acknowledgement to you is...

short comments, no stories, justification or comments.

Project Design I

Details

Time: 90 mins

Facilitator: Grifen

Purpose, To define our projects in specification

Objectives, To prodiuce an image mind map of our projects, To presengt back to the team

Opening (5mins)

Welcome everyone to the session, my background and something personal

Outline purpose and programme for this session

Check in (5mins)

Everybody gets it?

Individual Work (75mins)

image that sums it up

define the project specification

Closing (5mins)

Gaia Design

Details

Time: 90 mins

Facilitator: Grifen

Purpose, To

Objectives, To, To, To

Opening (10mins)

Details, 10 minutes, Grifen

Welcome everyone to the session, my background and something personal

Remind group of purpose of the weekend, To develop skills, To understand Diploma, To Understand GU pathways

Outline purpose and programme for this session

Check in / Brainstorm / Round etc (10mins)

Structured round, intro self and share experience of education

First Half

Dynamic Break

Second Half

Closing

Open Space

Details

Time: 90 mins

Facilitator: Grifen

Purpose, To learn Open Space technique for participatory meetings

Objectives, To introduce various other techniques for your information, To understand why participatory processes

Welcome (5mins)

Someone is ringing a small set of bells, standing with a person who nearly everyone in the room knows, welcomes everyone, very brief about why we've all come, introduces the bell ringer as the meeting facilitator

posters that are scattered around the room

Facil Intro (10min)

Outline Various Processes, Open Space, World Cafe, Appreciative Inquiry, Future Search

Overview Invitation, simple, clear, broad and open invitation, theme or purpose open, broad, and demands a creative, collective response, what's working, what's possible in some area of importance. to co-create our world, well in advance of the gathering date(s), Sent to diverse stakeholders

Overview the Theme, Restated and briefly explained, perhaps a short story

large, suspiciously empty wall, is our agenda, giant empty space, but reassures us that it will, within the hour, be filled with discussion topics related to the theme, all of these breakout session topics will be proposed by us

explain logistics, (from a pre-arranged set of space/time choices), Four Principles, Whoever comes is the right people, Whenever it starts is the right time, Whatever happens is the only thing that could have, When it's over, it's over, The Law of Two Feet, Roles, bumblebees who buzz, butterflies to float, Write Item, "My name is _____, my issue is ______,", read their issue(s) out loud

Agenda Setting (25 mins)

Anyone who's ready write burning question, issue, idea

tape their sheet to the wall and assign it a place and a time

Explain Next Steps (5mins)

whole group moves to the wall and signs up for the sessions they want to attend.

convener responsible for record main points and conclusions

If the work isn't finished, it continues or a sequel is scheduled

Minutes later, the first sessions start (40mins)

defined and explore important issues

new ideas, resources and people

Documentation}

strategic themes, priorities, action steps

distributed action to group of people

empowered to tell story of evengt

seeded new invitations

In the closing circle (5mins)

Report on the session

PoDAPO

Details

Time: 90 mins

Facilitator: Grifen

Purpose, To

Objectives, To, To, To

Welcome (10mins)

Outline purpose and programme for this session

Check in / Brainstorm / Round etc (10mins)

Review PoDAPO stepo by step

Dynamic Break

Review Career Review Format review together

Closing

What went well?

What could be improved

Presentations

Details

Time: 90 mins

Facilitator: Grifen

Purpose, To give the opportunity for feedback on projects

Opening (4mins)

Ovierview process

Check in (4mins)

Structured round, intro self and share experience of education

Presentations Half (35mins)

Dynamic Break (2mins)

Presentations Half (35mins)

Closing (10mins)

Structured round, id main learnings

Loose end for completion