1. Project Info
1.1. Project Stakeholders
1.2. Project Plan Outline
1.3. Documentation
1.4. Ganttchart
2. Registrations
2.1. OP event Creation | Dexter
2.1.1. Landing Page / Registration Creation | Irvin
2.1.1.1. During Conference: Checkins and Headcounts
2.1.1.1.1. After Conference: Zoom Attendee Export
2.2. Collate List of Guests and VIP
2.2.1. Register Gustes and VIPs
3. Speakers
3.1. Monica + Dale: List of Speakers, Mentors, and Stands
3.1.1. Mentors
3.1.1.1. Locked in Year Before
3.1.1.1.1. Re-confirm 60 Days ahead
3.1.2. Speakers
3.1.2.1. January - Lock in Q1 & Q2 speakers
3.1.2.1.1. Follow up emails
3.1.2.2. April - Lock in Q3 & Q4
3.1.2.3. Speaker Bios
3.1.3. Stands
3.1.3.1. Check list for Possible stands
3.1.3.1.1. Send Confirmation
4. Preps!
4.1. Run Sheet
4.1.1. Member's Runsheet
4.1.2. Studio Runsheet
4.1.3. Operations Runsheet
4.1.4. Zoom Runsheet
4.1.5. RT Grid
4.2. Zoom Prep
4.2.1. Links
4.2.1.1. Support Links
4.2.1.2. Handout Links
4.2.2. Zoom Meeting ID
4.2.3. Zap for Zoom Rego
4.2.4. Zoom Support Team
4.2.4.1. Co-Hosts
4.2.4.2. BO Room Links
4.3. Name Tags
4.3.1. Export names of Attendees for Printing
4.3.1.1. Print out Names (back-up: include non registeress)
4.3.1.1.1. Arrange Name Tags and Kits
4.3.2. Order Lanyards and Holders
4.4. Snacks
4.5. BB Conference Set
4.5.1. Stage Set Up
4.5.2. Table
4.5.3. Lobby
4.5.4. Printouts
4.5.4.1. QR codes
4.5.4.2. Handouts
4.5.4.2.1. Speaker Handouts / Workbook
4.5.4.2.2. Information Handouts
4.5.4.2.3. 90 - day action cards
4.5.4.2.4. Dale's Handouts
4.5.4.3. Speaker Bios
4.5.4.4. Laminated Name Signs for Mentors
4.5.4.5. Name Tags
4.5.4.6. Forms
4.5.4.6.1. Application Form
4.5.4.6.2. Reactivation
4.5.4.6.3. CC Authorisation form
4.5.4.6.4. HATW Rego Form
4.5.5. Breakout Rooms
4.6. Studio
4.6.1. Live Streaming
4.6.2. Prep
4.6.2.1. AV Gear
4.6.2.1.1. Harddrives
4.6.2.1.2. Laptops
4.6.2.1.3. Cord for projector
4.6.2.1.4. Data projectors
4.6.2.2. Setup Remote Studio
4.7. Timely Tech
4.8. Food and Snacks
4.8.1. Snacks
4.8.2. Coffee Cart
4.8.3. Food & Coffee
4.8.3.1. Speakers
4.8.3.2. Team
4.8.3.3. Mentors
4.9. Gifts
4.9.1. Speaker Gifts
4.9.1.1. Brown Box - Male Speakers
4.9.1.2. Black Box - Female Speakers
4.9.1.3. Update Supply Sheet
4.9.2. New Member Gift
4.10. Packing (Pre-event)
4.10.1. Staff
4.10.1.1. Admin Kit
4.10.1.1.1. BB Bottles for Sale
4.10.1.1.2. Support Table Supplies
4.10.1.1.3. Blue Tub
4.10.2. Speakers
4.10.2.1. Speaker Gifts (Packed in Black Boxes)
4.10.2.2. Printed Handouts for Speakers
4.10.2.3. Other list
4.10.3. Office Kit
4.10.3.1. Notepad
4.10.3.2. Pen
4.10.3.3. Lanyards
4.10.3.4. Badges
4.10.4. Kitchen Kit
4.10.4.1. Open List Here
4.10.5. Operations Kit
4.10.5.1. Information
4.10.5.1.1. Registration list (digital but important to check it is ready to go)
4.10.5.1.2. Staff/volunteer briefing notes
4.10.5.1.3. Birthdays while at conference list
4.10.5.1.4. Team list (coffee preferences)
4.10.5.1.5. Mentor list (lunch dietary requirements/coffees)
4.10.5.1.6. Handouts schedule / Run sheets
4.10.5.1.7. Contacts list - venue manager, coffee cart contact, removalists, entertainment etc.
4.10.5.1.8. Accommodation list / check in details
4.10.5.1.9. Staff dinners booked
4.10.5.1.10. List of invitees to Spanish Fly dinner
4.10.5.1.11. Speakers schedule -arrivals / departures
4.10.5.2. Signs
4.10.5.2.1. Open List Here
4.10.5.3. Forms
4.10.5.3.1. Blueprint Application forms - carbon copy
4.10.5.3.2. Blueprint Application forms - glossy list of inclusions
4.10.5.3.3. Application for Bike Ride (Hands Across the Water)
4.10.5.3.4. Application for Elite retreat
4.10.5.3.5. Credit Card change forms
4.10.5.3.6. Member re-activation forms
4.10.5.3.7. Booking form for International Conference / iGrow
4.10.5.4. List of Other Equipments
4.10.6. Staging Kit
4.10.6.1. 4 X Business Blueprint banners
4.10.6.2. 4 X Sign banners and bases
4.10.6.3. 10 X drop down big banners
4.10.6.4. 2 X Scaffolding banners (on stage)
4.10.6.5. 3 X Ink Wealth banners (check with Kathy Euers)
4.10.6.6. 1 X Kody banner (lightning sites)
4.10.6.7. 1 set of Dale's books for display
4.10.6.8. Cables and clips for drop down banners
4.10.6.9. Studio chairs and high table
4.10.6.10. Poles and blue rope chain
4.10.6.11. 2 big flower arrangements (from office)
4.10.6.12. 2 small plants/flowers (from office)
4.10.6.13. Stage kit for VIP lunch
4.10.6.14. Orange bricks and poles
4.10.6.15. 6 X cream coloured tables
4.10.6.16. Decorations for party
4.10.7. List for Printing
4.11. Accommodation
4.11.1. Team Accommodation
4.12. Extras to consider
5. Venue
5.1. If Sydney > Year Before: Events Coordinator to Lock-in Dates with Roundhouse
5.1.1. See Breakdown, Pricing, and Set-up
5.1.2. Send Induction Form to Support Stands
5.2. If Internation >
6. Marketing
6.1. Assets
6.1.1. Brand Kit
6.1.1.1. Graphics | Albert
6.1.1.1.1. Main Banner
6.1.1.1.2. Email Banners
6.1.1.1.3. Speakers Bio
6.1.1.1.4. SocMed Promotions
6.1.1.1.5. Conference Theme
6.1.1.1.6. Support Stand Map
6.1.1.1.7. Memebers Meetup
6.1.1.2. Copy Writing | Ash & Clea
6.1.1.2.1. Social Media Post / Captions
6.1.1.2.2. Email Sequence
6.1.1.2.3. Landing Page
6.1.1.2.4. Members Meetup
6.1.2. Communications
6.1.2.1. Social Media Post | Harry
6.1.2.1.1. 60 Days
6.1.2.1.2. 30 Days
6.1.2.1.3. 3 Weeks
6.1.2.1.4. 2 Weeks
6.1.2.1.5. 1 Week
6.1.2.1.6. 3 Days
6.1.2.2. Email | Dexter
6.1.2.2.1. 60 Days
6.1.2.2.2. 30 Days
6.1.2.2.3. 3 Weeks
6.1.2.2.4. 2 Weeks
6.1.2.2.5. 1 Week
6.1.2.2.6. Members Meetup Email
6.1.2.3. Video
6.1.2.4. SMS
6.1.2.5. Telemerketer
6.1.2.5.1. Before Confernece
6.1.2.5.2. During Conference
7. On the Day!
7.1. Online / Zoom
7.1.1. Day 1
7.1.1.1. Zoom Registration
7.1.1.1.1. Platinum Approvals a day before
7.1.1.1.2. Resending of Zoom Confirmation Link
7.1.1.1.3. Open Zoom main room
7.1.1.1.4. EOD Gold approval
7.1.1.2. Zoom Support
7.1.2. Day 2/3
7.1.2.1. Resending of Zoom confirmation
7.1.2.2. BO rooms testing
7.1.2.2.1. BO rooms assignment for Zoom support
7.1.2.3. Open Zoom main room
7.2. In-person
7.2.1. Day 1
7.2.1.1. Main Room Preparation
7.2.1.1.1. Final Touch ups
7.2.1.1.2. Candies on the tables
7.2.1.1.3. Refresh room during breaks
7.2.1.2. Registration
7.2.1.2.1. Check-in via QR code
7.2.1.3. Masterclass Handouts
7.2.1.4. Masterclass Speaker
7.2.1.4.1. Mic up
7.2.1.4.2. Prepare water on and off stage
7.2.1.4.3. Prepare lunch
7.2.1.4.4. Speaker gift
7.2.1.5. Studio
7.2.1.5.1. Online Host
7.2.1.5.2. AV Team
7.2.1.5.3. Test with Zoom team
7.2.1.6. Dale
7.2.1.6.1. Check slides
7.2.1.6.2. Speaker slides
7.2.1.6.3. Food and Drinks
7.2.1.7. Team Car Parking Registration
7.2.2. Day 2
7.2.2.1. Main Room Preparation
7.2.2.1.1. Final Touch ups
7.2.2.1.2. Candies on the tables
7.2.2.1.3. Refresh room during breaks
7.2.2.1.4. Handouts
7.2.2.2. Registration
7.2.2.2.1. Check-in via QR code
7.2.2.2.2. Gold members
7.2.2.3. Speakers
7.2.2.3.1. Mic up
7.2.2.3.2. Prepare water on and off stage
7.2.2.3.3. Prepare lunch
7.2.2.3.4. Speaker gift
7.2.2.4. Studio
7.2.2.4.1. Online Host
7.2.2.4.2. AV Team
7.2.2.4.3. Test with Zoom team
7.2.2.5. Dale
7.2.2.5.1. Check slides
7.2.2.5.2. Speaker slides
7.2.2.5.3. Food and Drinks
7.2.2.6. BO rooms
7.2.2.6.1. AV Team
7.2.2.7. Party
7.2.2.8. Team Car Parking Registration
7.2.3. Day 3
7.2.3.1. Main Room Preparation
7.2.3.1.1. Final Touch ups
7.2.3.1.2. Candies on the tables
7.2.3.1.3. Refresh room during breaks
7.2.3.1.4. Handouts
7.2.3.2. Registration
7.2.3.2.1. Check-in via QR code
7.2.3.2.2. Gold members
7.2.3.3. Speakers
7.2.3.3.1. Mic up
7.2.3.3.2. Prepare water on and off stage
7.2.3.3.3. Prepare lunch
7.2.3.3.4. Speaker gift
7.2.3.4. Studio
7.2.3.4.1. Online Host
7.2.3.4.2. AV Team
7.2.3.4.3. Test with Zoom team
7.2.3.5. Dale
7.2.3.5.1. Check slides
7.2.3.5.2. Speaker slides
7.2.3.5.3. Food and Drinks
7.2.3.6. BO rooms
7.2.3.6.1. AV Team
7.2.3.7. Team Car Parking Registration
7.2.4. Day 4: RTD
7.2.4.1. RTD registration
7.2.4.2. RTD Grid distribution
7.2.4.3. RTD Map
7.2.4.4. Mentors
7.2.4.4.1. Lunch and Drinks
7.2.4.5. Refresh Tables in Between Breaks
7.3. Member Support
7.3.1. Email Support
7.3.2. Member Calls
7.3.3. Check-in Calls
7.4. Members Meetup
8. Post Conference
8.1. In-person
8.2. Online
8.2.1. Recordings
8.2.1.1. Upload on Wistia and Website
8.2.1.1.1. Notify members via email
8.2.2. After Conference: Zoom Attendee Export