1. Taking to many responsibilities
1.1. Improve delegation skills
1.1.1. Identify Strengths in Others: Assign tasks based on team members’ skills and expertise.
1.1.1.1. Todolist
1.1.1.2. Microsoft To Do
1.1.1.3. Google Calendar
1.1.2. Communicate Clearly: Provide clear instructions and expectations when delegating tasks.
1.1.2.1. Kanban Boards
1.1.2.2. Trello
1.1.2.3. Notion
1.1.3. Trust and Follow Up: Trust others to handle tasks but check progress periodically.
1.1.3.1. Personal Reflection
1.1.3.2. Focus Booster
1.1.3.3. Assana
1.2. Focus on Quality over Quantity
1.2.1. Set Clear Priorities: Use the 80/20 rule to focus on tasks that yield the most impact.
1.2.1.1. Pomodoro Timer
1.2.1.2. Forest
1.2.1.3. Focus Keeper
1.2.2. Allocate More Time: Spend adequate time on high-priority tasks to ensure quality.
1.2.2.1. Eisenhower Matrix
1.2.2.2. Eisenhower App
1.2.2.3. Excel
1.2.3. Avoid Multitasking: Concentrate on one task at a time to maximize effectiveness.
1.2.3.1. Mindfulness Tools
1.2.3.2. Calm
1.2.3.3. Headspace
1.3. Learn to Prioritize and Set Boundaries
1.3.1. Ensure that tasks are assigned to others when possible, freeing up time for more important responsibilities.
1.3.1.1. Practice Saying No
1.3.1.2. Evaluate Your Commitments Regularly
1.3.1.3. Break Tasks into Smaller Parts
1.3.2. Prioritize tasks based on urgency and importance, and learn to say no to non-essential tasks.
1.3.2.1. Set Boundaries and Stick to Them
1.3.2.2. Delegate, But Don’t Micromanage
1.3.2.3. Practice Self-Care
1.3.3. Establish limits on work, personal life, and volunteer commitments to avoid overloading yourself.
1.3.3.1. Prioritize Your Tasks Daily
1.3.3.2. Automate Repetitive Tasks
1.3.3.3. Set Realistic Expectations
2. Underestimate the time required.
2.1. Improve Task Awareness
2.1.1. Break Down Tasks: Divide large tasks into smaller, more manageable steps.
2.1.1.1. ClickUp
2.1.1.2. Airtable
2.1.1.3. Quire
2.1.2. Track Task History: Keep a record of how long similar tasks have taken in the past.
2.1.2.1. TimeCamp
2.1.2.2. Hubstaff
2.1.2.3. Timely
2.1.3. Reflect and Adjust: Review completed tasks to identify areas for better estimation.
2.1.3.1. Habitica
2.1.3.2. Daylio
2.1.3.3. Pocket
2.2. Enhance Scheduling Accuracy
2.2.1. Use Time Tracking Tools: Apps like Toggl or Clockify can track task durations.
2.2.1.1. My Hours
2.2.1.2. Timeneye
2.2.1.3. RescueTime
2.2.2. Plan for Contingencies: Add buffer time to schedules for unexpected delays.
2.2.2.1. Fantastical
2.2.2.2. Doodle
2.2.2.3. Zoho Calendar
2.2.3. Evaluate and Refine Plans: Regularly review schedules to identify patterns or adjustments needed.
2.2.3.1. Notion
2.2.3.2. Mondey.com
2.2.3.3. Trello
2.3. Improve Time Estimation Skills
2.3.1. Keep a log of how long similar tasks have taken in the past to identify patterns and improve future estimations.
2.3.1.1. RescueTime
2.3.1.2. Retrospective Reviews
2.3.1.3. Book “Deep Work” by Cal Newport
2.3.2. Build in extra time for each task to account for potential delays or unforeseen challenges.
2.3.2.1. Time Blocking
2.3.2.2. Books “The Productivity Project” by Chris Bailey
2.3.2.3. timelyapp.com
2.3.3. After completing a task, compare the actual time spent with your initial estimate to refine your future time predictions.
2.3.3.1. “The Time-Tracker’s Handbook” by Laura Vanderkam
2.3.3.2. denjal.com/timeout/
2.3.3.3. Wrike