Conference Organization

Organize your conference and give all participants the right direction for your conference

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Conference Organization by Mind Map: Conference Organization

1. Product vision

1.1. What is the intended outcome?

2. Venue

2.1. View it well before the event, or try to secure the location of an event you've previously enjoyed

2.2. Closed venues are optimal

3. Date

4. Infrastructure

4.1. Internet connection at the venue (WiFi)

4.2. Map location at/of the venue

4.3. Material for facilitation

4.3.1. Pens

4.3.2. Flipcharts

4.3.3. Masking Tape

4.3.4. Post-Its

5. Messaging

5.1. Publication

5.2. Video documentation

5.3. Branding

6. Participants

6.1. How many people?

6.2. People from abroad?

6.3. Language?

7. Marketing

7.1. Website

7.2. Twitter account + participant list

7.2.1. define & communicate a standard hashtag

7.3. Advertising

7.4. T-Shirts

8. Spirit & Quality

8.1. Don’t over organize

8.2. Booking quality speakers brings quality attendees

8.3. A higher price enforces commitment

8.4. Food & Beverages should be available on all days throughout the day

9. Organization

9.1. Registration

9.1.1. Available Services

9.1.1.1. Amiando

9.1.1.2. Eventbride

9.2. Organizing team

9.2.1. Setup a regular organizer skype conference

9.2.2. Setup a Google Group (or similar) for offline discussion and information exchange

9.3. Sponsors

9.4. Money

9.4.1. Do you want to handle the money flow?

9.4.1.1. Tax issues

10. Organizing Team

10.1. smaller is more effective

10.2. don't overstress consensus