BSI School Wide Digital Architecture

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BSI School Wide Digital Architecture by Mind Map: BSI School Wide Digital Architecture

1. Online Grade Books

1.1. Looked into...

1.1.1. Engrade (within Google Apps)

1.1.2. Jupiter Grades

1.1.3. Skedula

1.2. Went with: School Loop Parent Portal

1.3. File Maker Pro Report Cards

2. BSI Staff Use of G-Suite

2.1. [email protected]

2.1.1. can forward to other email accounts

2.1.2. conversations are grouped

2.2. Google Sites

2.2.1. The place to share finished resources with students & parents

2.2.2. (TBD) organized by unit, and resources from Google Docs are linked

2.2.3. photos, forms, newsletters, student work

2.3. Google Calendar

2.3.1. staff events

2.3.2. public events

2.3.3. personal/class calendars (optional)

2.4. Google Drive

2.4.1. within accounts

2.4.2. using "conversations" feature in the margins while collaborating on documents (try it by highlighting some text and clicking "Insert + Comment".

2.4.3. creating a "portal" of shared folders called curriculum resources"collections"

2.5. PD Workshop 2012: How to use your Apps

2.5.1. Getting everyone Logged in to Google Apps first initial + last name (i.e. [email protected]) click "Login to Apps" on left side of

2.5.2. Google Apps Hands on Work Gmail Forwarding: click Settings in upper right (little Cog icon in upper right) + Mail Settings + Forwarding and POP/IMAP Signature (?): i.e. Nicole Nelson Assistant Principal (718) 621-5730 Chat Google Docs Adding new comments Resolving Comments Comment/Email Connection (it sends you one) Sharing & Publishing Docs uploading Word Docs to Google Docs Filing new Docs in Shared "Collections" PD: Google Docs Curriculum Collections (folders) Calendar Cog + Calendar Settings + Notifications show how to look at different calendars by clicking on/off show how to set colors all-day events vs. hourly repeating events More Actions: copy to _____ calendar Google Sites: Class Pages review Class Sites Example: Middle School Art site (worksheets, powerpoints, etc. for students). This teacher's Google Site will be a online back up for kids, and potentially a paperless bank of resources for her class. She can also think of this as a teaching portfolio of exemplary work. See the setup on on of her Unit pages (click the arrow for the link) add page edit page insert (image, maps, calendar, docs, etc.) links Sites student accounts publishing to school website using sites/docs as class portals (students turning in work, managing portfolios, pushing out assignments, handouts, etc. on class sites)

2.5.3. QUICK TIPS Any docs, calendars, etc. can be shared with outside Gmail/Google accounts ALL ARE CONNECTED TO GMAIL ACCOUNTS & CAN SEND TEXT ALERTS

2.6. Google Classroom (see Class Management Software)

3. Digital Assets (Hard/Software)

3.1. iPads (Staff only at present)

3.2. Interactive White Boards (Mimeo and Smart)

3.3. Laptops

3.3.1. 120 Chromebooks 6th grade (56 kids) Writing and Portfolios managed by Hapara in GDrive Research each student logs into a CB every day students carry laptops to other classes as needed 5th grade (90 kids) 30 per teacher (2) Computers stay with 5th grade teachers Questions Where do 6th graders pick up/drop off/charge Where do 6th grade CBs live at night Special permission to take them home for kids who don't have computer at home? rollout to 6th in 2014-15 Setup folers with teachers & teach them hapara Portfolio planning When do they get them all day vs. just in ML class? Setup classroom management for teachers

3.3.2. 32 MB Air in Media Literacy room Media Literacy

3.3.3. 47 MB Air in 2 Carts on 4th floor Currently in hallway at night 4th and 3rd shared 4th grade has half Air half White MB Available for special projects (iMovie, etc.)

3.3.4. 68 White MacBooks (???) 60 in 3rd floor closet reimaged to Mavericks 10.9

3.3.5. Teacher MB Airs

3.4. iMacs

3.4.1. 1 per classroom

3.4.2. 4 in media literacy room

3.4.3. 5 more in random places (unknown)

4. Media Literacy & CCSS Relationship

4.1. Definition of Media Literacy

4.1.1. critical thinking & literacy extended to new media: core principles 1: MLE requires active inquiry and critical thinking about the messages we receive and create. 2: MLE expands the concept of literacy to include all forms of media. 3: MLE builds and reinforces skills for learners of all ages and requires practice. 4: MLE develops informed, reflective and engaged participants essential for a democratic society. 5: Media are a part of culture and function as agents of socialization. 6: People use their individual skills, beliefs and experiences to construct their own meanings from media messages.

4.1.2. you are already experts if you boil it down to basic communication: who's author, what is their intention, and what audience is this for?

4.1.3. production = "writing" in new media not hard for kids to pick up skills communication tool box kids can be empowered through SCHOOL to use these tools to communicate with the quality/effectiveness you try to teach them with writing

4.1.4. 21st century citizens need to be able to think critically about the media they receive and create in order to be informed citizens of a media-driven democracy and lifelong learners.

4.2. Relevance to CCSS

4.2.1. fit them into existing work to help connect with standards/goals

4.2.2. new media can be included as "texts", "informational texts", "nonfiction", etc.

4.2.3. media projects can demonstrate communication skills, comprehension, meaning-making, etc.

4.2.4. Internet research best practices

4.2.5. perfect for getting students to struggle with ambiguity: perseverance, understanding, etc. through discussion and critical analysis.

4.3. Media lit at BSI Year 1 Video

5. Safety/Acceptable Use Policies

5.1. Early Stages: Digital Citizenship Contract

5.1.1. Students in 4th grade build it based on a framework

5.1.2. Use student discussions to generate custom policy and build contract buy-in.

5.2. COPPA

5.3. NYCDOE Acceptable Use Policy

5.4. 2015 Developed the BSI Acceptable Use Policy (covering bits on digital citizenship, social media, home/school relationship, mobile device use in school)

6. BSI School Website

6.1. public website on Wordpress

6.1.1. REBUILD 2016-2017 HOME K-5 K-5 BLOGS Guidance Admissions Handbook Calendar School Loop (4-5) MS MS BLOGS Guidance Admissions Handbook Calendar School Loop SPECIALTY CLASSES PARENT RESOURCES PTO Directory Forms Food Menus Extentions CONTACT WIDGETS Staff Links Calendar

6.1.2. HOME Communicate the personality of the school Allow different audiences to find what they need

6.1.3. NEWS Calendar (Google Embed) weekly newsletters posted by admin Announcements: index of "News" tag other tags they might be looking for

6.1.4. ABOUT BSI (the brochure) Initiatives (HOW WE GROW) static intro text identifying current initiatives Stemlab Grants partnerships BHS BCM partnerships: text about why we partner, and list of partners (blurbs on partners & links to websites and tags on our site) Reach the World Violin CURRICULUM Literacy (on site page) Math (on site page) Science (external site) Tribes (external website) Media Literacy (on site page) Contact & Location Admissions how to get a seat open house info NOTE: link to news in the blog MIDDLE SCHOOL Admissions Open House MS Guidance K-5 Admissions Open House

6.1.5. CLASS PAGES (window into the classroom) Blogs from every classroom Photos & videos posted by teachers curriculum updates and exemplars

6.1.6. RESOURCES Parent Resources link to BSI PTO website Student Links

6.2. Staff Google Site (intranet)

6.2.1. Calendar

6.2.2. Admin Announcments

6.2.3. Links to all staff documents in Google Drive

6.2.4. Links to Log in to your Class Sites

6.2.5. PD VIDEOS

6.2.6. Rubrics for quality teaching

6.2.7. Forms

6.2.8. Expectations

6.2.9. Danielson graphics, etc.

6.2.10. what else would be good here

6.3. PTO website

7. Digital Strategy Team

7.1. Team Members and Roles ([email protected])

7.1.1. Donna & Nicole (admins) Assessing how Media Literacy best serves BSI kids, staff and goals consulting on big picture planning hardware purchasing consulting Programming staff time to build Media Literacy skills and plans manage staff website

7.1.2. Rhys (consultant: big picture curriculum and communication) Helping to define what media literacy means in the classroom & cluster within the school culture Facilitating grade level and media literacy collaborative planning goal-setting unit/project/activity planning PD: to build skills and resources PD: in-class modeling and assisting Facilitating staff skill development Working with ML teacher on scope & sequence of skills Facilitating intrastaff communication and home-school connection through digital tools (Google Apps, Wordpress, etc.)

7.1.3. Michael (media literacy cluster teacher) Teaching scope and sequence of digital literacy skills Reinforcing skills through project-based work Working with teachers to develop projects connected to classroom CCSS-based units Tech support updates, reporting issues, training students to manage issues and troubleshoot delegating support issues to CUNY intern Managing student portfolios Leading rollout of Hapara/Google Classroom

7.1.4. Kyra (library media specialist 2014-2015) Define Digital Citizenship for school culture Coordinate Digital Citizenship lessons with ML teacher Facilitating digital research and library time reading identity unit book clubs co-piloting anecdotal sharing system Help students navigate digital and traditional texts Leading student portfolio design

7.1.5. Sara Coordinating between classroom and media literacy (3-5) Supporting teachers in organizing Google Drive and commenting on student work Facilitating staff use of Class Websites (3-5) Development of shared anecdotal portal

7.1.6. Anna Facilitating staff use of Class Websites (K-2) Developing staff website K-1 portfolio system workflow

7.1.7. General teacher roles Coordinate integrated units with Michael/Sara/Rhys aligned with media literacy concepts, digital skills and CCLS know how to fix basic problems in classroom tech (with initial help from staff website) communicate key skill development needed by students per grade level maintain class websites

7.1.8. Parent Volunteers Roles Bringing in specialized skills, and connections to outside help Collaborating with teachers: documenting projects, K-2 portfolio, managing photos, class website, etc. Updating computers Documenting events and uploading photos/video] PC or ? managing backup of BHS video project Maryana home-school communication website updates Maria Sierra photography website updates (photos) Mark Created filemakerpro database Michael (Sophia's Dad) Raul Connected Fundraising Donald S. archiving, storage specialist

7.1.9. Roy (systems designer/coordinator 13-14

7.2. Projects & Roles

7.2.1. Student Google Apps & Portfolios (MN/Rhys/Kyra) Student Portfolios (discussion notes) Decided on a Student Portfolio pilot Google Drive Scripts for managing Red Rover (Sophia's Dad) Digication Capturing Analog student work Media Literacy Cluster Rollout 2013 Digital Ready Program (DOE) ? - What do we want in there when they're in 8th grade How do we want them to show them off? Locked Student Portfolios Personal Best Portfolio PLAN HERE Naming Conventions OUTLINE Class# Unit Name Student Work's in Progress Folder Open to students Exemplars Folder (teachers only)

7.2.2. Middle School Portal Planning (Donna/MN/Rhys/Anna) Homework Portal Overview homework push-out (downside is kids don't read it before their home; lost routine) Looking for successful models Connection to Google Apps would be a plus Haiku Building out what you want it to do Software google classroom hapara class website gradebook emails digital portfolios

7.2.3. Anecdotal Reporting

7.2.4. Hardware Distribution Chromebooks 5th in the room 6th carry them from class to class Lower grade clarity Laptop sharing

7.2.5. Public WEBSITE (Rhys) old custom WP site difficult to update main page photo loading hard to find things difficult to add new pages new hosted WP site (Spring 2014) train Donna to post regular States of the Union parent volunteers adding photos (i.e. Maria) train parent coordinator to regularly update encourage parents to subscribe rather than wait for email blasts

7.2.6. BHS Videos Keystone Project BHS Video Artchive (Helen/MN) BHS - Old Notes BHS Taking over Archiving BHS Video Archive Future State Solution (as of 2.20.13) starting with 1 drive bypassing the camera card Naming conventions same as elsewhere Pelican Kit for recording: camera, drives, batteries, mics Transferring files onto existing archive drive 4TB Drive from Donald for starters OFFSITE storage is not sent Going to try HandBrake transcoding software as alternative to iMovie BHS: Student Video Editing (MN) Where will students retrieve and edit their footage? Interview Theme in 5th Grade Imagining student documentary workflow

7.2.7. PR Database (PC) Student PR DataBase developed by Mark knock: too much of a security breach trying to develop it to pull summative data out of formative data conference notes could go in directly you can see other teachers' notes looking to share it with the DOE when a student leaves the school share the standards hosting Updated to FMP 12 (oct 2013) Using FMP for Conference Notes developing the formative assessment create videos of conference notes on an iPad working on pilot with Wolfe on the formative assessment piece trying to work it on the iPads for Conferring

7.2.8. Email Management (PC) Parent mailing lists are not manageable Too many lists, not able to see who's on what list looking for more robust software mail chimp // constant contact recruiting parent volunteer

7.2.9. Tech Support & Management (MN/Rhys/CUNY) acknowledge limitations lots of hardware in building limited tech support student tech leaders in each class teacher maintenance roles & team-approach sign out routine: NEEDS WORK commitment to learn best practices for maintenance (your knowledge, student help) BSI personnel devoted to this now Michael: first line of defense in building Rhys: troubleshooting, limited time to fix things use parent volunteers & organize tech support workshops parent volunteers process is reporting via form on the staff site looking to provide screencast tutorials on staff site for basic self-support (i.e. syncing Google Drive) Volunteer People Power (Donald) Systems Solutions Manager Some young labor or Organized Volunteers

7.2.10. Software Philosophy & Purchasing Open Source Alternatives to photoshop Aviary GIMP Adobe CS5 $20/kid $180-$300 Google Chromebooks self-updating, great for day-to-day notebooks bring them to media lit lab use older macs for media production (not as critical to update this software as with browsers) NYSTL money

7.2.11. Dismissal/Bussing (?) Real Time communication to staff collating parent info tracking students think about Remind???

7.2.12. Class Websites (Anna)

7.3. Digital Capital Plan

7.3.1. Purchasing Needs Hardware Cameras Tablets Classroom Desktops iPads (not available on Reso-A) Laptops Server Software Digital Design High End Video Editing 3D design Thinking Freeware or Open Source Maintenance 3rd party updates and repairs Software OS Updates

7.3.2. Reso-A Reaching out to different City Council Members where kids live Greenbaum $250K, 50K 2013 new desktops, new mimeo Limitations on what you can buy

7.3.3. PTO Funds Tablets and Illustration Tools Photoshop (Adobe CS5 - see about Subscription Model -- look at FAMIS) 12 Tablets - Leaning towards Bamboo Feb 21st Will they be hooked up to the laptops monoprice (discount gear) iPads using it for File Maker Pro Conference notes teachers would have desktop, laptop and iPad

7.3.4. Personnel Michael Maintenance

8. Staff Docs & Data Organization

8.1. Google Drive (see linked map)

8.1.1. minutes/agendas

8.1.2. unit maps & related docs

8.1.3. Archive and home of live curriculum and school documents

8.2. File Maker Pro

8.2.1. data

8.2.2. report cards

8.3. Wordpress & Google Site blogs for home/school communication

8.4. Video: Vimeo Pro Account

9. Goals for Media Literacy

9.1. Working backward from the skills kids will need to execute media production projects that build on BHS archival footage (media literacy, critical thinking as authors combining text, images and audio); And to express themselves through public/private facing portfolios

9.2. Google Drive Goals

9.2.1. Curriculum Goals Access and comment on student work as well as collaborative curriculum docs Upload photos of student work to annotate Develop curated Student Portfolio folders Students learn to digitize, organize and publish their best work using available tools and Drive

9.2.2. Logistical Goals Establish naming conventions (i.e. Grade, Class, Year, Title) class number teacher/student name OR grade level Organizing Docs in Folders with Naming Conventions Move Shared Docs & Folders from "Shared with Me" Understanding Uploading & Conversion of Files (Word esp.) Word Powerpoint PDF Excel .Notebook Convert Word Templates to Google Docs Versions other... Create self-grading quizzes (Flubaroo Plugin) Create Forms for surveys & quizzes Creating & Using Templates in the Template Gallery Templates: File "Make a Copy" REBUILD staff documents in Google Drive ("BSI Documents" Folder) Administrative Collections (CEP, Forms, etc.) Grade Level Collections (i.e. Grade 1) Link high level folders from Staff Website

9.3. Student Google Drive Goals (Gr 3-5)

9.3.1. Each student makes a folder and shares it with Media Lit & Classroom Teacher

9.3.2. Students could have content area folders, and a "portfolio" folder (optional)

9.3.3. Media literacy teacher teaches skills and maintenance of student Drive content

9.3.4. Building towards 7th grade multimedia mash up of BHS FOOTAGE, and portfolio

9.4. Class Website Goals

9.4.1. Blog news & announcements

9.4.2. Post pictures & slideshows

9.4.3. Develop Resource List

9.4.4. List of Units of Study with Essential Questions

9.4.5. MORE Amazon Wish List Donors Choose Adopt a Classroom

9.5. Create Screencast and Support Resources for all of the above linked from the Staff Website

9.6. Develop Vertically Integrated Curriculum Map aligning Digital & Media Literacy Standards with Core Curriculum Content

9.6.1. K Activity Websites/Collaborative Productions Suggested home extension Will collaborate on teacher guided multimedia projects

9.6.2. 1 - Basics, Keyboarding & Collab Projects typing doc formatting OS Basics Browsing addresses search Keyboard Shortcuts Vocabulary

9.6.3. 1/2/3 Typing Practice Typing practice games Reinforce with Google Drive "Home Row", ID the letters on the keyboard Introduced by Michael, reinforced at home

9.6.4. 1/2/3 Web Research Best Practices Learn keywords, search terms (browser, Internet, search engine, URL, etc.) Connect to units of study Scaffold by searching within specific "loaded" sites Introduced by Michael, reinforced in classroom

9.6.5. 2/3 reinforce & assess above through Small Scale Independent Digital Productions iMovies Presentations (google) Glogster Blogging or publishing writing on google site (i.e. Peace Blog) Google Maps (custom) Add more based on what fits with current units

9.6.6. Starting in 2013: Student Portfolios using Google Apps Accounts 3rd Grade Google Drive (TBD) Introduce Google Drive Start a "portfolio" folder shared with teacher (and all instructional staff?) typing practice manage all digital work from any computer home/school 4th grade pilot in 2012-2013? students manage limited accounts all written work is archived in docs Portfolio folder in Drive, and/or Sites could be where they showcase their best work -- teachers would make recommendations for what to include in the portfolio site. images of any written work can be photographed and uploaded to Google Drive Drive + Blogger or Sites Google Drive Overview Google docs word processing (in cloud, collaborative) Google Forms 5GB Storage in Cloud per account Google Presentations (like powerpoint) Spreadsheets 3D Drawing

9.6.7. 4 reinforce & assess above through Independent Digital Productions Google Drive Portfolios of text and multimedia work Typed work published in school and online iMovie video production Voicethread Screencasts Google Docs Presentations Collaborative archived we elements within Units (i.e. Seth Low in 1st grade with more student involvement, Peace blog + multimedia) Kids are starting to choose tools based on how they serve their communication goals

9.6.8. Video Production

9.6.9. Digital Citizenship

9.6.10. Challenges balancing inquiry driven with search efficiency teacher comfort

9.6.11. Yearly focus on a type of production per grade level

9.6.12. Projects integrating content, CCLS, & media literacy cluster skills & concepts K-1 ongoing logs of learning (rotating through different kids, assisted by teacher or TA) 2-4 Varying levels of independent student productions GOAL: Design projects that align with CCLS & develop media literacy (understanding concepts + hands on practice)

9.7. Improving baseline Staff Digital Literacy competencies in a more simple set of tools (Drive, Sites...)

9.8. Building awareness of Media Literacy broad concepts where they support Common Core Standards (i.e. critical reading & writing with new media, making choices in digital realm: citizenship, as producers and consumers)

9.9. Keep it simple and manageable - minimize core teacher time spent teaching digital mechanical skills by involving the cluster teacher in planning. Reign in the number of tools teachers are required to use, and have them overlap with student tools when possible.

9.10. Other Student Production Software

9.10.1. Google Apps Accounts Drive Blogger Maps Sites Calendar Gmail ( limited)

9.10.2. Minecraft EDU

9.10.3. MindMeister Graphic Organizer

9.10.4. iMovie

9.10.5. Voicethread

9.10.6. Screencapture & image annotation: Jing/Screencast-0-matic

9.10.7. shared Twitter accounts @bsi686 "micro" blog by kids lessons learned, take-aways, quotes, news... by kids for the parent "followers" and to archive learning over time. format teaches brevity; referring to links that support statements; building in others thoughts/ideas; collaboration

9.10.8. Edmodo (safe social network)

9.10.9. Google Custom Maps

10. Interdisciplinary Special Projects

10.1. Human Rights Unit (Documentary)

10.1.1. Research in ML Cluster

10.1.2. Analysis of media texts in ML & Humanities

10.1.3. Production of media in ML/Analysis of productions in Humanities & ML

10.2. Moveable Do: 2013 Red Hook Sandy Documentary

10.2.1. Music Curriculum: Solfege

10.2.2. Social Studies: Red Hook History 5 Forever Factors Economy Geography Science & Technology Politics Culture Red Hook Social Studies Lessons Transformation 1: 1860s Transformation 2(?): 1960s Robert Moses Transformation 3: Fairway Transformation X: Sandy Kids share out re: their trip Kids Visit Fairway kids filmed what they saw donna talked to kids jackie & andy from Fairway talked to kids parents were into it (history) BSI Kids meet kids from Red Hook

10.2.3. Event: Flash Mob at Fairway in Red Hook Grand reopening Mayor there Flash Mob performing Moveable Do moves from Do to "hear it for NY" DTE works with local Red Hook students

10.3. Minecraft Ship Building

10.4. Day in the Life Videos

10.5. BHS Documentary Filmmaking

10.6. STEM Lab Showcase