Project Documents

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Project Documents by Mind Map: Project Documents

1. Meetings

2. Submittals

2.1. Shop Drawings status report

2.2. Shop drawings

3. Subcontractor

3.1. Quotations & Buyouts

3.2. Payment Packages

3.3. Master Subcontract documents

3.4. Bonding and insurance

3.5. Contracts

3.5.1. Subcontracts

3.5.2. Trade Contracts

3.6. Drawing Distribution - Transmittals

3.7. Correspondence

4. Photographs

4.1. Construction Photographs

4.2. Monthly Progress Photographs

5. Site Instructions

5.1. log

6. Request for information

6.1. Log

6.2. requests

7. Owner and Consultants

7.1. Prime contract

7.2. Allowances

7.3. Meetings

7.4. Contract bond and insurance

7.5. Owner LOC/Proof of financing

7.6. Correspondence

8. ESTIMATE

8.1. Project estimate

8.2. Bid packages

8.3. Preconstruction Services

9. Start Up + Plans

9.1. Site Utilization Plan

9.2. Risk Assessment

9.3. Local authority documentation

9.4. Material Handling Plan

9.5. Project Turnover & Kickoff checklists

9.6. New Job Set up form

9.7. Project Award Summary

9.8. Meetings

9.9. Project Directory

9.10. Budget Upload

9.11. Permits & Licenses

10. THIRD PARTY ENGINEERING

10.1. Surveying

10.2. Other contractual documents

10.3. Critical Foreign Products

10.4. Design services

10.5. Correspondence

10.6. Mold/Water Ingress

10.7. Test Reports

10.8. Utility plans

10.9. Agreement documents

10.10. Insurance

10.11. Inspections

11. Safety

11.1. Env. Hazard Assessment (Form 13A)

11.2. Correspondence

11.3. Meetings

11.4. Security Assessement (Form 19A)

11.5. Safework Procedures

11.6. Toolbox Minutes

11.7. PSSP

11.8. Safework Procedures & Training Records

12. DRAWINGS & SPECS

12.1. Contract Specifications

12.2. Bid Drawing Set

12.3. Contrac Drawings Log

12.4. IFC - Issued for Construction Set

13. QUALITY

13.1. PQP

13.2. Quality Reports (QRs)

13.3. Non Conformance documentation

13.4. Template Checklists

13.5. Project Quality Reports

13.6. Deficiency list documentations

13.7. Completed checklists (QCS)

13.8. Lessons Learned

13.9. SQP

14. SCHEDULE + JOB PROGRESS

14.1. Bid Schedule

14.2. 3-Week Look Ahead Schedules

14.3. Finishing Schedules

14.4. Permits & Licences

14.5. Project Schedule

14.6. As-Built Schedules

14.7. City By-Laws

14.8. Schedule Updates

14.9. Daily Reports

14.10. Lane Street Closures

15. CHANGES

15.1. Owner

15.2. Cash Allowance Changes

15.3. Non-Contract

15.4. Backcharges

15.5. Change Directives

15.6. Internal

16. JOB COST

16.1. Progress Claims

16.2. Cost Transfers

16.3. Forecast input back up documents

16.4. Cost Reports

16.5. Budget Adjustments

17. PURCHASING, EQUIPMENT MATERIALS

17.1. PO Log

17.2. Small Tools Files

17.3. Rental Status Report

17.4. Vendor Files: Pos, Invoice, Receiving info

17.5. Concrete Log

17.6. Equipment Files: COI, Rental Agreements

17.7. Contract Purchases

17.8. Material Report

17.9. Correspondence

18. PROJECT CLOSE OUT

18.1. Project Closeout Checklists

18.2. Certificate of Substantial Performance

18.3. As-Builts

18.4. Occupancy Requirements Status Report

18.5. Certificate of Total Performance

18.6. O&M manuals

18.7. Occupancy Permits

18.8. Warrant Inspection Reports

18.9. Warranties & Guarantees

19. LEED

19.1. Letter Templates

19.2. Erosion & Sedimentation Plan

19.3. IAQ Plan

19.4. Correspondence

19.5. Construction Waste Management Plan

19.6. Material Documentation

20. LEGAL

20.1. Insurance claims

20.2. Liens

20.3. CDI claims

20.4. Correspondence

21. Project Management