1. Resources
1.1. Basecamp Project Link
1.1.1. You must email [email protected] to be invited
1.2. Initial Notes Link
2. (Assumed) Responsibilities
2.1. Goals
2.1.1. Ensure all Fireflies have access to the information they need, when they need it, in as easy and effective a manner as possible
2.1.2. Automate Processes wherever possible
2.1.3. Improve collaborative discourse
2.1.3.1. Improved communication channels
2.1.3.2. IDEA management
2.1.3.2.1. Some ideas include
2.1.4. Need to meet with Events Committee to clarify and confirm
3. Core Notes
3.1. Propaganda
3.1.1. Currently focused on sign management
3.1.1.1. Need to organize an inventory
3.1.1.1.1. Trailer in Amhurst
3.1.1.1.2. Need a Doodle Poll sent out for possible inventory days
3.1.1.1.3. May explore automating some of this
3.1.2. Andrea will be doing the map
3.1.2.1. Need a timeline
3.1.2.2. Need to connect her with Placement core
3.1.2.3. Need to determine Kiosk sizes, numbers, locations, and Real Estate to determine Map Size
3.1.2.4. Concerns we know about from last year
3.1.2.4.1. Icons were hard to decipher
3.1.3. Andrea is not interested in Social Media
3.1.3.1. Is Dabu?
3.1.4. Possibly call this Sign Core?
3.1.5. Event Guide
3.1.5.1. Built/Tested - Relaunch as FEMA
3.1.5.1.1. Launch for May 1st?
3.2. Ticketing
3.2.1. Lottery is being processed on Saturday 4/25/15
3.2.2. Software is being used by another org
3.2.3. Ticketing stops going on sale day before event
3.2.3.1. There is no successful use of technology in the woods to date, and has been tried
3.3. Budget
3.3.1. Cores asked about budget
3.3.2. Previous years expenses
3.3.3. How do we process/manage reimbursements, requests for finances, etc.
4. Initial Strategy
4.1. Develop a Single Communications Path
4.1.1. Scheduled and Coordinated emails to announce@
4.1.1.1. Echo'd through Social Media Channels
4.1.1.2. Posted on Blog
4.1.2. Require Cores to send their communications in through a form letter to manage expectations
4.2. Begin Collecting History and Documentation of Process
4.2.1. Putting this somewhere accessible
4.2.1.1. Blog?
4.2.2. History of
4.2.2.1. To help new Fireflies learn how we got here (org an cores/processes)
4.3. Bring on Communications Cluster into Basecamp
4.3.1. I'd like to explore bringing all core leads in here
4.4. FEMA (Firefly Event Management App)
4.4.1. Volunteer schedule is under exploration
4.4.2. Placement App is working
4.4.3. Event Guide is working