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Team Writing Handbook by Mind Map: Team Writing
Handbook
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Team Writing Handbook

chapter 1 Georgia

Why Teamwork?

Prepare Students for workplace

Employers want to hire experienced people who know how to collaborate

Saves time and money

Learn from peers

Motivation by others

Learn by teaching others

Understanding Collaboration Methods

Face-to-Face, team writes together

Divided, Group breaks docs into sections

Layered, Each is assigned roles, each add to the product, accumulates in layers

Alternating Collaboration Methods

Related Internet Sites

http://www.io.com/~hcexres/textbook/team.html#teamwriting

http://www.allbusiness.com/human-resources/employee-development-team-building/339377-1.html

HTW Related topics

Teams are formed when:, size requires more people because of time restraints, requires multiple areas of expertise, melding of divergent views

Chapter 2 John

Project Manager

Purpose, Produces Documents, Task Shedule, Creates Deadlines

Starts Process with a Straw Document

Deadlines

Meeting agendas

Meeting minutes and accountability

Organizations and committees hat keep official record of their meetings refer to such as minutes.  They are often used to settle disputes so they must be accurate.   HTW 332

Dangers of operation without minutes, Waste time, proceed without consensus, Forget Details, Encourage Slackers

Chapter 3--------Getting Started with the Team

Team Charter

An ounce of prevention is worth a pound of cure.   A brief informational document that describes the big picture.

Team Goals

What constitutes success-   Collaborative writing - When one or more writers share a work and produce a single document. HTW - 72

Measurable Goals

Personal Goals

Individual Commitment: What kind of effort will each invest?

Some team members may not invest enough into the work. There are a couple options: Assign these team members with fewer or less critical tasks and if they fail the others can pick up the slack. There can be a negotiation about less work = lower grade as an option for those who are not willing to work hard enough for a higher grade and therefore cutting costs on the other students. The teacher should be informed or consenting. These kinds of preliminary options can protect and save time and stress. Georgia

Negative factors

Irreconcilable differences

Late Work

Unacceptable Work

Putting it all together

Content Management -Writing in a content management environment challenges writers to think of an audience, purpose and context broadly   HTW - 97

Online To-Do List

www.listmoz.com

No account sign in necessary

Easy to edit & arrange

Assigns a web address to the list: return, share, save

After checking off completed goal the list remains below as completed.

The list could effectively show how many completed goals as a way to measure goals.

Chapter 4: Getting Started with the task schedule

Identifying Major Tasks

The first step for getting a task schedule going is to brainstorm all the major tasks for the team to perform. (p. 40) Georgia

Assigning Major Roles: Motivation vs Experience

Gender division in labor

Primary task

Secondary task

HTW Related content

Research and Outlining

Planning

Scheduling the Task

It is wise to write up a rough draft of a task schedule, so members can reflect and improve it. (p. 44) Georgia

Balancing the work task

Technology & Tools for Task Schedules

Online Calendar

We feel that this calendar would be a useful tool to any group collaborating on a project.  It has many important features and allows multiple users to access it.  It is very similar to Google calendars which is a very user friendly application.

Chapter 5 - Constructive Conflict

Constructive Conflict is the healthy, respectful debate of ideas and competing solutions to a problem.

Engaging in Constructive conflict

Tasks of the Collaborative Writing Team   Reviewing - Keeping the audiences needs and the documents purpose in mind, each team member critcally yet diplomatically reviews the other team members drafts, from the overall organization to the clarity of each paragraph, and offers advice to help improve the writers work.   HTW - 73

Present evidence and reasons in support of their ideas

Listen closely to other view points

Carefully consider the merits and drawbacks of all opinions presented

Work towards a solution by building and imporving on all ideas presented

Five Key Strategies

  Goodwill and responsible behavior is not always going to lead to constructive conflict so here are some strategies to help: "Clarify Roles and Responsibilities up front in a task schedule" "Include revision in the task schedule and allow plenty of time to implement revisions." "Lay ground rules for conversation: Set aside time for brainstorming, Get input from everyone in the group, and restate ideas, set time limits." "Decide in advance how impasses will be handled." Such as group consensus, majority rules, supervisor decides, client decides." "Establish team priorities in a team charter or project plan."   (P. 56) Georgia  

another helpful website

HTW Related Topics

Conflict

Consensus

Chapter 6 Revising with Others

Developing Culture: Encouraged Constructive Feedback

Build revision and feedback into task schedule.

Decide on a revision process & follow it

Use writing software that keeps a history of revision

Include a statement about the importance of revision and feedback in the team charter

Two types if Revision

Feedback

Direct Revision

Ground Rules

clarify the state of the draft

Clarify the goals of the revision or feedback

Providing Effective Feedback & Making Good Revisions

Review he assignment instruction sheet (make a checklist of the criteria)

Check against the grading rubric

Review team charter

Listening and Negotiating

Responding to feedback is by far one of the most difficult parts of being on a team. Having the ability to respond well shows great professionalism. Do not ignore team feedback--it can make people start to that their input was not valuable or that you are closed minded and lazy!

Technology

e-mail

Google docs

Wikis

Gliffy

HTW Related

incorporating tracked changes: "When collegues review your document, they can track changes and insert comments within the document itself. Tracking and commenting vary with types and versions of word processoring programs, but in most programs you can view the tracked changes on a single draft or review the multiple drafts of your reviewers' versions." (p. 489)

Chapter 7 - Communication Styles and Team Diversity

The Benefits of a Diverse team

Differences in norms cause interpersonal conflict

Understanding norms, Individual Norn, Communication Norm

Competitive versus considerate conversational norms, Competitive, Learn how over come the competitive speaker with strategy, Hierarchical, Considerate, Back Channeling

Gender and Communication Norms

Self-promoting versus self deprecating-speech

Action Oriented Vs Holistic Probem Solving, Social Rules

Chapter 8 - Trouble Shooting Team Problems

Not showing up and turning in work

Missing Meetings

Missing a deadline

Incomplete work

Poor Quality Work

Completely disappears

Problems with personal interactions

Trust among the team

Team doesn't listen

Other team members are not commited

Team mates saying demeaning things

Problems with revison

Not open to revison

My team is destroying my work

Not giving adequate feedback

Not sure how to give feedback

Related HTW

Collaborative Writing Checklist, Designate a team coordinator, Identify the audience, purpose, context and scope of the project, Create a project plan, including a schedule and standards, create a working outline of the document, Assign segments or tasks to each member of the team, Research and write drafts of document segments, Follow the schedule: due dates for drafts, revisions and final versions, Use the agreed-upon standards for style and format, Exchange segments for team member reviews