Software To Get You Organised

A collection of applications and web-based services which are supposed to help organise your life and data.

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Software To Get You Organised by Mind Map: Software To Get You Organised

1. "Junk drawer"

1.1. What are junk drawer apps?

1.1.1. Handle large quantities of random information Notes Memos Ideas Tasks Research data Clippings

1.1.2. Allow it to be processed and organised

1.1.3. Often used for note-taking

1.1.4. Important qualities Ease of input Needs to be very quick to import or create new items Usually have quick entry boxes, scripting support, Launchbar/Quicksilver etc Metadata Need to be able to quickly classify items and add information that will let you find and use them again

1.1.5. Usually some sort of "inbox" system exists Allows quick dumping of information into the junk drawer, without distracting you from your current task When you have time later you can come back and categorise, file or export

1.1.6. People use these systems for all sorts of things GTD is popular They're not necessarily designed for GTD GTD can be used with pretty much any system though Research Storing receipts

1.2. Local

1.2.1. Yojimbo Have used this for years, since 1.0 I think Tags and folders Folders can't be nested Limited smart folders for tags File types Editable Read only Metadata Tags, as mentioned above Comments Integration Applescript support Drop-box tab Quick entry box Safari bookmarklets Security Individual items can be encrypted Password items are always encrypted One password for every item Storage method A big fat single SQL database and a few ancillary files Backups are a pain Syncing iDisk support Manual solutions Webjimbo Sharing Searching Smart folders as mentioned Built-in search Spotlight integration for items

1.2.2. EagleFiler Encryption Only on new library Don't seem to be able to change this after creating library No individual file-level encryption Keep library on an encrypted disk image? File handling Imports pretty much anything Files can be edited in place No filter on extension Tags Not freeform Automatic smart search for tags Can also use standard file colours Exports tags to Spotlight comments Performance Works fine with Leopard Bit slow on the G3 Searching Slower than Yojimbo IMO Spotlight searches on contents still work Integration integration is confusing Can create custom import Applescripts Usually pretty straightforward to cut and paste in Browser integration "Drop Pad" for files/URLs Notes on files Stored as rich text in "Notes" directory Doc contains link back to original file Completely open

1.2.3. Evernote Actually now also OS X "Everlasting tape" Like writing things on a big roll of paper Sequential, date-based Good for entering log notes Experience Used this on Windows at work for a bit Never really got along with it though I preferred to write notes in a text document On the other hand, work didn't really require much research.

1.2.4. Journler

1.2.5. Circus Ponies Notebook

1.2.6. Together

1.3. Remote

1.3.1. Google Notebook Really requires Firefox and plugin Allows web clippings to be taken Multiple notebooks and sections within notebooks Can enter text notes Probably best just for web clippings to be honest

1.3.2. Tumblr "Scrapbook blogging" Easy to add notes, images, videos and links while browsing via bookmarklet Publishes result as a mini-blog

2. To-do

2.1. Important features

2.1.1. Speed of entry

2.1.2. Reminders

2.1.3. Dates I'm told that due dates are against GTD, but GTD is not (supposed to be) a religion

2.1.4. Filing Contexts Projects

2.1.5. Access Should be able to at least READ from anywhere Writing from anywhere is useful too

2.2. Remote

2.2.1. Todoist

2.2.2. Remember The Milk

2.3. Local

2.3.1. Taskpaper Plain text Very cross-platform Can be processed with scripting languages Can easily be exported, printed etc Simple No date support Could fudge a solution for this No reminders etc Some people don't want due dates

2.3.2. iCal To-dos Can sync dot Mac support Also third-party dot Mac simulating services

3. Note-taking

3.1. Local

3.1.1. Notae Text notes Uses tags Apple-ish nested tag searching interface I've not actually used it

3.1.2. Tomboy Local wiki-based note-taking system Automatic links to other pages if you use WikiCase and turn that option on Can manually make links This has some similarities to mindmappers, though without the visual feedback and being able to easily see the content of parent/child nodes Uploads/downloads to a server, with plugins I've never gotten this to work Comes as standard with Ubuntu Personal experience Liked it to an extent Prefer mindmaps really Difficult to tell what notes you already have

3.2. Remote

3.3. Notes

3.3.1. A lot of "junk drawer" apps tend to be good for note-taking purposes

3.3.2. Important features Speed of entry Even faster than the junk drawers Keyboard-based is good Cataloguing Overall view

3.3.3. Mindmaps are also good for taking notes with, for me anyway

4. Visualisation

4.1. Why are visualisation apps on an organisation software map?

4.1.1. Properly visualising a process or system can help you organise yourself and do things in the right order. Not knowing what you're doing is the cause of much timewasting Diagramming a system almost always repays the time spent in my experience

4.1.2. Mind maps are also useful for taking quick notes which you edit later Or at least I think so I find it much easier to take mindmap notes than straight text Straight text always ends up with just a few random incomprehensible words and not much else

4.2. Diagramming

4.2.1. Omnigraffle Very slick and pleasant to use Quite expensive I have not upgraded to v5 from v4 because of the cost Standard and Pro versions Diagramming of all sorts

4.2.2. Visio Never used it, to be fair Expensive! Industry standard or so I'm told

4.2.3. Gliffy Online Flash-based Sharing and collaboration Exporting Image Other diagramming software? Not as powerful as the above paid software

4.3. Mindmapping

4.3.1. FreeMind Cross-platform Java app Mindmapping A few appearance and UI issues Performance Need to have Java installed Very fast due to simplicity File format XML-based Simple Widely compatible Export Image OpenDocument Plain text

4.3.2. MindMeister Mindmapping Quick input methods Geistesblitz Email support Offline mode "Go offline" toggle Requires Google Gears Sharing Allows public maps (like this one!) Maps can be password-protected Collaboration Tracks changes Multiple editors Skype support while collaborating Speed Fairly fast even on older machines Keyboard support Compatibility Requires a modern browser Imports FreeMind files (plus others but that's the only one that I care about myself) Cost Subscription-based Free mode