Process

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Process by Mind Map: Process

1. Campus Membership

1.1. US Embassy

1.1.1. Filled in Form + Passport Sized Pic, Employers Letter, Copy of AEEA Card, Passport Copy or Gov. ID Card

1.1.1.1. Send the picture to IT for Issuing an ID Card

1.1.1.1.1. Send an E mail after the card comes back

1.1.1.2. Including the name in the Excel Database

1.1.1.3. Money Receipt USD 15 or USD 265

1.2. Alumni

1.2.1. Filled in Form + Passport Sized Picture, Police Clearance, Educational Certificate(s), National ID or Passport Copy

1.2.1.1. Send the picture to IT for Issuing an ID Card

1.2.1.1.1. Send an E mail after the card comes back

1.2.1.2. Including the name in the Excel Database

1.2.1.3. Money Receipt USD USD 165

1.3. Overseas Hire Spouse and Manager Sopuse

1.3.1. Filled in Form + Passport Sized Pic, ID Card, Police Clearance, Copy of VOTER ID or Passport

1.3.1.1. Send the picture to IT for Issuing an ID Card

1.3.1.1.1. Send an E mail after the card comes back

1.3.1.2. Including the name in the Excel Database

1.3.1.3. Money Receipt USD 15

1.4. Priority Group 2

1.4.1. Filled in Form + Passport Sized Pic, Employers Letter, Passport Copy or Gov. ID Card, Liability Letter

1.4.1.1. Send the picture to IT for Issuing an ID Card

1.4.1.1.1. Send an E mail after the card comes back

1.4.1.2. Including the name in the Excel Database

1.4.1.3. Money Receipt USD 565 and 815

2. International Trip

2.1. Where, When, Accommodation, How many, Reg Fee

2.1.1. Send Air Ticket Request

2.1.1.1. Prepare Initial Budget based on last year

2.1.1.1.1. Prepare Initial and Financial Letter with estimated cost

2.2. Air Ticket, Hotel Booking and Payment Letter

2.2.1. Collect the Passport Copies

2.2.1.1. Request Travel Agents for Updated Flight Details

2.2.1.1.1. Make two Sets and Send the Passport Copies to Travel Agent

2.2.2. Book Hotel if Needed

2.2.2.1. Finalize Budget (After Hotel and Air Ticket Booking Confirmation)

2.2.2.1.1. Prepare and send Payment Letter

2.3. Database, VISA and Google Form

2.3.1. Prepare Internation Tour Database

2.3.1.1. Determine the students who will be needing VISA and Determine the list of required documents

2.3.1.1.1. Prepare VISA Folder

2.3.2. Health Information Google Form

2.4. Final Letter Passport Collection

2.4.1. Prepare Draft Final Leter and E mail

2.4.1.1. Send the Letter

2.4.2. Prepare List and Basket

2.4.2.1. Send Passport collection Email

2.4.2.1.1. Collect Passport and Track

2.5. Logistic Support

2.5.1. Transportation request

2.5.2. Accommodation Arrangement

2.5.3. Emergency Money

2.5.4. Phone

2.5.5. Send the list of names and flight Itinerary to respective divisional office

2.6. Chaperones Package