End Stage Report - FREE project template

End Stage Project Report, free to copy, edit and download. An End Stage Report is used to give a summary of progress to date, the overall project situation, and sufficient information to ask for a Project Board decision on what to do next with the project.

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End Stage Report - FREE project template by Mind Map: End Stage Report - FREE project template

1. Forecast

1.1. [Provide the Project Manager’s forecast for the project and next stage against planned targets and tolerances for time, cost, quality, scope, benefits and risk]

2. Issues and Risks

2.1. [Summarise the current set of issues and risks affecting the project]

3. Review Stage Objectives

3.1. [Review how the specific stage performed against its planned targets and tolerances for time, cost, quality, scope, benefits and risk]

4. Review of Products

4.1. Summary of Follow-on Action Recommendations (if applicable)

4.2. Phased Handover (if applicable)

4.2.1. [Provide confirmation by the customer that operations and maintenance functions are ready to receive the release]

4.3. Products

4.3.1. [Product Name]

4.3.1.1. Quality Records

4.3.1.1.1. [Planned]

4.3.1.1.2. [Completed]

4.3.1.2. Approval Records

4.3.1.2.1. [....]

4.3.1.3. Off-specifications

4.3.1.3.1. [....]

4.3.2. [Product Name]

4.3.2.1. Quality Records

4.3.2.1.1. [Planned]

4.3.2.1.2. [Completed]

4.3.2.2. Approval Records

4.3.2.2.1. [....]

4.3.2.3. Off-specifications

4.3.2.3.1. [....]

4.3.3. [Product Name]

4.3.3.1. Quality Records

4.3.3.1.1. [Planned]

4.3.3.1.2. [Completed]

4.3.3.2. Approval Records

4.3.3.2.1. [....]

4.3.3.3. Off-specifications

4.3.3.3.1. [....]

4.3.4. [Product Name]

4.3.4.1. Quality Records

4.3.4.1.1. [Planned]

4.3.4.1.2. [Completed]

4.3.4.2. Approval Records

4.3.4.2.1. [....]

4.3.4.3. Off-specifications

4.3.4.3.1. [....]

4.3.5. [Product Name]

4.3.5.1. Quality Records

4.3.5.1.1. [Planned]

4.3.5.1.2. [Completed]

4.3.5.2. Approval Records

4.3.5.2.1. [....]

4.3.5.3. Off-specifications

4.3.5.3.1. [....]

4.3.6. [Product Name]

4.3.6.1. Quality Records

4.3.6.1.1. [Planned]

4.3.6.1.2. [Completed]

4.3.6.2. Approval Records

4.3.6.2.1. [....]

4.3.6.3. Off-specifications

4.3.6.3.1. [....]

5. Lessons Report

5.1. [A review of what went well, what went badly, and any recommendations for corporate or programme management consideration]

6. Review of Team Performance

6.1. [Provide recognition for good performance]

7. Review of Project Objectives

7.1. [Review how the project has performed to date against its planned targets and tolerances for time, cost, quality, scope, benefits and risk. Review the effectiveness of the project’s strategies and controls]

8. Review the Business Case

8.1. [Summarise the validity of the project's Business Case]

8.2. Benefits achieved to date

8.3. Expected net benefits

8.4. Deviations from the approved Business Case

8.5. Residual benefits expected

8.5.1. [Remaining stages and post-project benefits expected]

8.6. Aggregated risk exposure

9. Document information

9.1. Project Name

9.1.1. [name]

9.2. Date

9.2.1. [date]

9.3. Release

9.3.1. Draft/Final

9.4. Author

9.4.1. [author]

9.5. Owner

9.5.1. [owner]

9.6. Client

9.6.1. [client]

9.7. Document Number

9.7.1. [number]

9.8. Revision, Approvals & Distribution

9.8.1. Revision History

9.8.1.1. Revision # [....]

9.8.1.1.1. Revision Date

9.8.1.1.2. Previous Revision Date

9.8.1.1.3. Summary of Changes

9.8.1.1.4. Changes Marked

9.8.1.2. Revision # [....]

9.8.1.2.1. Revision Date

9.8.1.2.2. Previous Revision Date

9.8.1.2.3. Summary of Changes

9.8.1.2.4. Changes Marked

9.8.1.3. Revision # [....]

9.8.1.3.1. Revision Date

9.8.1.3.2. Previous Revision Date

9.8.1.3.3. Summary of Changes

9.8.1.3.4. Changes Marked

9.8.1.4. Date of next revision:

9.8.1.4.1. [....]

9.8.2. Approvals

9.8.2.1. Approval # [....]

9.8.2.1.1. Name

9.8.2.1.2. Signature

9.8.2.1.3. Title

9.8.2.1.4. Date of Issue

9.8.2.1.5. Version

9.8.2.2. Approval # [....]

9.8.2.2.1. Name

9.8.2.2.2. Signature

9.8.2.2.3. Title

9.8.2.2.4. Date of Issue

9.8.2.2.5. Version

9.8.2.3. Approval # [....]

9.8.2.3.1. Name

9.8.2.3.2. Signature

9.8.2.3.3. Title

9.8.2.3.4. Date of Issue

9.8.2.3.5. Version

9.8.3. Distribution

9.8.3.1. Distribution # [....]

9.8.3.1.1. Name

9.8.3.1.2. Title

9.8.3.1.3. Date of issue

9.8.3.1.4. Version

9.8.3.2. Distribution # [....]

9.8.3.2.1. Name

9.8.3.2.2. Title

9.8.3.2.3. Date of issue

9.8.3.2.4. Version

10. How to use this template

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10.1.3.2. 2. Select the export option you want

10.2. How to complete this template

10.2.1. Complete the sections in square brackets

10.2.1.1. [....]

10.2.2. Read these sections for help on this template

10.2.2.1. Purpose

10.2.2.2. Advice

10.2.3. Navigate using the links in Contents

10.2.3.1. Contents

10.3. Attribution

10.3.1. Copyright © AXELOS Limited 2009. All rights reserved. Material is reproduced with the permission of AXELOS

10.4. Get this template here

11. Overview

11.1. Purpose

11.1.1. An End Stage Report is used to give a summary of progress to date, the overall project situation, and sufficient information to ask for a Project Board decision on what to do next with the project.

11.1.2. The Project Board uses the information in the End Stage Report in tandem with the next Stage Plan to decide what action to take with the project: for example, authorize the next stage, amend the project scope, or stop the project.

11.2. Contents

11.2.1. The End Stage Report should cover the following topics.

11.2.2. Project Manager's report

11.2.3. Review of the Business Case

11.2.4. Review of Project Objectives

11.2.5. Review of Team Performance

11.2.6. Lessons Report

11.2.7. Issues and Risks

11.2.8. Forecast

11.2.9. Review of Products

11.2.10. Note: Where the End Stage Report is being produced at the end of the initiation stage, not all of the above content may be appropriate or necessary

11.3. Advice

11.3.1. The End Stage Report is derived from the: Current Stage Plan and actuals; Project Plan; Benefits Review Plan; Issue Register, Quality Register and Risk Register; Exception Report (if applicable); Lessons Report; Completed/slipped Work Packages and updated Business Case.

11.3.2. An End Stage Report can take a number of formats, including presentation to the Project Board (physical meeting or conference call), as a document or email issued to the Project Board; or as an entry in a project management tool.

11.3.3. The following quality criteria should be observed:

11.3.3.1. The report clearly shows stage performance against the plan

11.3.3.2. Any abnormal situations are described, together with their impact

11.3.3.3. Any appointed Project Assurance roles agree with the report.

12. Project Manager's report

12.1. [Summarise the stage performance]

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