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JOBTRACKER by Mind Map: JOBTRACKER
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JOBTRACKER

FileMaker - Job Tracker Tool - initial workflow map

manage accounting codes

JOB ARCHIVE

auto create digital job folder

DATABASES - (EXTERNAL AUDIENCES)

database - continuing education

database - foundation

database - alumni

database - arts and entertainment

TYPES OF JOBS

signage

ads

print collateral

interactive

electronic

photography

press release

copywriting

VENDOR

bid estimate / quote

vendor database

PHOTOGRAPHY

Photo Tracker

Photo Archive

photography services

thumbnails for client to browse / approve / select

ACCOUNT SERVICES

develop draft schedule

job intake / client follow up

schedule client meeting

generate calendar of milestones

meeting minutes / notes

change orders

client database

MARKETING DEPT

job received

job opened in Job Tracker

PRODUCTION / TRAFFIC MANAGER

generate work order to send to vendor

ALL JOBS IN SYSTEM - traffic manages department wide milestones and workflow

milestones populate calendar

traffic manager notes

job specifications for estimates/quotes

online / digital proofs / submissions / versions

PRODUCTION DEVELOPMENT

production notes field

online / digital proofs / submissions / versions

ACCOUNTING

process requisition request

manage vendor inquiries

manage VALENCIA PO assignments

manage and archive physical job folders

archive physical job folders

CLIENT

initiate job

CREATIVE DEVELOPMENT

online / digital proofs / submissions / versions

PUBLIC RELATIONS

revise editions

database - media contacts

news release distribution - via email

post news releases to webpage

CALENDARS

publish calendars