1. manage accounting codes
2. JOB ARCHIVE
2.1. auto create digital job folder
2.1.1. linkto archive file folder on server - upon job close place zip archive in archive folder
3. DATABASES - (EXTERNAL AUDIENCES)
3.1. database - continuing education
3.2. database - foundation
3.3. database - alumni
3.4. database - arts and entertainment
4. TYPES OF JOBS
4.1. signage
4.2. ads
4.3. print collateral
4.3.1. book / magazine
4.4. interactive
4.5. electronic
4.5.1. video
4.5.2. digital
4.6. photography
4.7. press release
4.8. copywriting
5. VENDOR
5.1. bid estimate / quote
5.1.1. generate Job Tracker PO's
5.1.2. post estimate / quote to Job Tracker
5.1.3. award quote to vendor
5.2. vendor database
6. PHOTOGRAPHY
6.1. Photo Tracker
6.2. Photo Archive
6.2.1. log, manage and archive all photos
6.3. photography services
6.4. thumbnails for client to browse / approve / select
7. ACCOUNT SERVICES
7.1. develop draft schedule
7.1.1. draft schedule approved
7.2. job intake / client follow up
7.3. schedule client meeting
7.4. generate calendar of milestones
7.5. meeting minutes / notes
7.6. change orders
7.7. client database
8. MARKETING DEPT
8.1. job received
8.1.1. http://www.valenciacc.edu/marketing/XXXXXXXXX
8.1.2. client receives auto email with link to webpage for all things related to this job: job number, account manager, schedule, proof, comments/notes log, accounting/GL code entry fields
8.2. job opened in Job Tracker
8.2.1. job assigned
8.2.1.1. account manager (based on department initiating job)
8.2.1.2. account team (based on type of job/project/program)
8.2.1.3. or assigned to category NEW. NEW category jobs managed by traffic/production manager.
8.2.2. job number generated
9. PRODUCTION / TRAFFIC MANAGER
9.1. generate work order to send to vendor
9.2. ALL JOBS IN SYSTEM - traffic manages department wide milestones and workflow
9.3. milestones populate calendar
9.4. traffic manager notes
9.5. job specifications for estimates/quotes
9.6. online / digital proofs / submissions / versions
10. PRODUCTION DEVELOPMENT
10.1. production notes field
10.2. online / digital proofs / submissions / versions
11. ACCOUNTING
11.1. process requisition request
11.2. manage vendor inquiries
11.3. manage VALENCIA PO assignments
11.4. manage and archive physical job folders
11.5. archive physical job folders
12. CLIENT
12.1. initiate job
12.1.1. submit electronic work order request
12.1.1.1. job
13. CREATIVE DEVELOPMENT
13.1. online / digital proofs / submissions / versions
14. PUBLIC RELATIONS
14.1. revise editions
14.2. database - media contacts
14.3. news release distribution - via email
14.4. post news releases to webpage
15. CALENDARS
15.1. publish calendars
15.1.1. important dates
15.1.2. holidays
15.1.3. events