
1. TYPES OF JOBS
1.1. signage
1.2. ads
1.3. print collateral
1.3.1. book / magazine
1.4. interactive
1.5. electronic
1.5.1. video
1.5.2. digital
1.6. photography
1.7. press release
1.8. copywriting
2. ACCOUNT SERVICES
2.1. develop draft schedule
2.1.1. draft schedule approved
2.2. job intake / client follow up
2.3. schedule client meeting
2.4. generate calendar of milestones
2.5. meeting minutes / notes
2.6. change orders
2.7. client database
3. MARKETING DEPT
3.1. job received
3.1.1. http://www.valenciacc.edu/marketing/XXXXXXXXX
3.1.2. client receives auto email with link to webpage for all things related to this job: job number, account manager, schedule, proof, comments/notes log, accounting/GL code entry fields
3.2. job opened in Job Tracker
3.2.1. job assigned
3.2.1.1. account manager (based on department initiating job)
3.2.1.2. account team (based on type of job/project/program)
3.2.1.3. or assigned to category NEW. NEW category jobs managed by traffic/production manager.
3.2.2. job number generated
4. PRODUCTION / TRAFFIC MANAGER
4.1. generate work order to send to vendor
4.2. ALL JOBS IN SYSTEM - traffic manages department wide milestones and workflow
4.3. milestones populate calendar
4.4. traffic manager notes
4.5. job specifications for estimates/quotes
4.6. online / digital proofs / submissions / versions
5. PRODUCTION DEVELOPMENT
5.1. production notes field
5.2. online / digital proofs / submissions / versions
6. CLIENT
6.1. initiate job
6.1.1. submit electronic work order request
6.1.1.1. job
7. CREATIVE DEVELOPMENT
7.1. online / digital proofs / submissions / versions
8. manage accounting codes
9. JOB ARCHIVE
9.1. auto create digital job folder
9.1.1. linkto archive file folder on server - upon job close place zip archive in archive folder
10. DATABASES - (EXTERNAL AUDIENCES)
10.1. database - continuing education
10.2. database - foundation
10.3. database - alumni
10.4. database - arts and entertainment
11. VENDOR
11.1. bid estimate / quote
11.1.1. generate Job Tracker PO's
11.1.2. post estimate / quote to Job Tracker
11.1.3. award quote to vendor
11.2. vendor database
12. PHOTOGRAPHY
12.1. Photo Tracker
12.2. Photo Archive
12.2.1. log, manage and archive all photos
12.3. photography services
12.4. thumbnails for client to browse / approve / select
13. ACCOUNTING
13.1. process requisition request
13.2. manage vendor inquiries
13.3. manage VALENCIA PO assignments
13.4. manage and archive physical job folders
13.5. archive physical job folders
14. PUBLIC RELATIONS
14.1. revise editions
14.2. database - media contacts
14.3. news release distribution - via email
14.4. post news releases to webpage
15. CALENDARS
15.1. publish calendars
15.1.1. important dates
15.1.2. holidays
15.1.3. events