Product Description - FREE project template

1. Product Quality

1.1. Quality item

1.1.1. Quality Criteria

1.1.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

1.1.2. Quality Tolerance

1.1.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

1.1.3. Quality Method

1.1.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

1.1.4. Quality Skills Required

1.1.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

1.2. Quality item

1.2.1. Quality Criteria

1.2.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

1.2.2. Quality Tolerance

1.2.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

1.2.3. Quality Method

1.2.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

1.2.4. Quality Skills Required

1.2.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

1.3. Quality item

1.3.1. Quality Criteria

1.3.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

1.3.2. Quality Tolerance

1.3.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

1.3.3. Quality Method

1.3.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

1.3.4. Quality Skills Required

1.3.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

1.4. Quality item

1.4.1. Quality Criteria

1.4.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

1.4.2. Quality Tolerance

1.4.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

1.4.3. Quality Method

1.4.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

1.4.4. Quality Skills Required

1.4.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

1.5. Quality item

1.5.1. Quality Criteria

1.5.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

1.5.2. Quality Tolerance

1.5.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

1.5.3. Quality Method

1.5.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

1.5.4. Quality Skills Required

1.5.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

1.6. Quality item

1.6.1. Quality Criteria

1.6.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

1.6.2. Quality Tolerance

1.6.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

1.6.3. Quality Method

1.6.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

1.6.4. Quality Skills Required

1.6.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

1.7. Quality item

1.7.1. Quality Criteria

1.7.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

1.7.2. Quality Tolerance

1.7.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

1.7.3. Quality Method

1.7.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

1.7.4. Quality Skills Required

1.7.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

1.8. Quality item

1.8.1. Quality Criteria

1.8.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

1.8.2. Quality Tolerance

1.8.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

1.8.3. Quality Method

1.8.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

1.8.4. Quality Skills Required

1.8.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

1.9. Quality item

1.9.1. Quality Criteria

1.9.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

1.9.2. Quality Tolerance

1.9.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

1.9.3. Quality Method

1.9.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

1.9.4. Quality Skills Required

1.9.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

2. Product Identifier

2.1. Identifier

2.1.1. [Enter the unique key, probably allocated by the configuration management method and likely to include the project name, item name and version number]

2.2. Title

2.2.1. [Enter the name by which the product is known]

3. Purpose

3.1. [Define the purpose that the product will fulfill and who will use it. Is it a means to an end or an end in itself? this is helpful in understanding the product’s functions, size, quality, complexity, robustness etc.]

4. Composition

4.1. [Provide a list of the parts of the product. For example, if the product is a report, give a list of the expected chapters or sections]

5. Derivation

5.1. [List the source products from which this product is derived. Examples are: a design is derived from a specification; a product is bought in from a supplier; a statement of the expected benefits is obtained from the user; or a product is obtained from another department or team]

6. Format and Presentation

6.1. [Document the characteristics of the product - for example, if the product is a report, specify whether the report should be a document, presentation slides or an email]

7. Development Skills Required

7.1. [Give an indication of the skills required to develop the product or a pointer to which area(s) should supply the development resources.]

8. Quality Responsibilities

8.1. Role

8.1.1. Product Producer

8.1.1.1. Responsible Individuals

8.1.1.1.1. [...]

8.1.1.1.2. [...]

8.1.1.1.3. [...]

8.1.1.1.4. [...]

8.1.2. Product Reviewer(s)

8.1.2.1. Responsible Individuals

8.1.2.1.1. [...]

8.1.2.1.2. [...]

8.1.2.1.3. [...]

8.1.2.1.4. [...]

8.1.3. Product Approver(s)

8.1.3.1. Responsible Individuals

8.1.3.1.1. [...]

8.1.3.1.2. [...]

8.1.3.1.3. [...]

8.1.3.1.4. [...]

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10. Document information

10.1. Project Name

10.1.1. [name]

10.2. Date

10.2.1. [date]

10.3. Release

10.3.1. Draft/Final

10.4. Author

10.4.1. [author]

10.5. Owner

10.5.1. [owner]

10.6. Client

10.6.1. [client]

10.7. Document Number

10.7.1. [number]

10.8. Revision, Approvals & Distribution

10.8.1. Revision History

10.8.1.1. Revision # [....]

10.8.1.1.1. Revision Date

10.8.1.1.2. Previous Revision Date

10.8.1.1.3. Summary of Changes

10.8.1.1.4. Changes Marked

10.8.1.2. Revision # [....]

10.8.1.2.1. Revision Date

10.8.1.2.2. Previous Revision Date

10.8.1.2.3. Summary of Changes

10.8.1.2.4. Changes Marked

10.8.1.3. Revision # [....]

10.8.1.3.1. Revision Date

10.8.1.3.2. Previous Revision Date

10.8.1.3.3. Summary of Changes

10.8.1.3.4. Changes Marked

10.8.1.4. Date of next revision:

10.8.1.4.1. [....]

10.8.2. Approvals

10.8.2.1. Approval # [....]

10.8.2.1.1. Name

10.8.2.1.2. Signature

10.8.2.1.3. Title

10.8.2.1.4. Date of Issue

10.8.2.1.5. Version

10.8.2.2. Approval # [....]

10.8.2.2.1. Name

10.8.2.2.2. Signature

10.8.2.2.3. Title

10.8.2.2.4. Date of Issue

10.8.2.2.5. Version

10.8.2.3. Approval # [....]

10.8.2.3.1. Name

10.8.2.3.2. Signature

10.8.2.3.3. Title

10.8.2.3.4. Date of Issue

10.8.2.3.5. Version

10.8.3. Distribution

10.8.3.1. Distribution # [....]

10.8.3.1.1. Name

10.8.3.1.2. Title

10.8.3.1.3. Date of issue

10.8.3.1.4. Version

10.8.3.2. Distribution # [....]

10.8.3.2.1. Name

10.8.3.2.2. Title

10.8.3.2.3. Date of issue

10.8.3.2.4. Version

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11.2.1. Complete the sections in square brackets

11.2.1.1. [....]

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11.2.2.1. Purpose

11.2.2.2. Advice

11.2.3. Navigate using the links in Contents

11.2.3.1. Contents

11.3. Attribution

11.3.1. Copyright © AXELOS Limited 2009. All rights reserved. Material is reproduced with the permission of AXELOS

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12. Overview

12.1. Purpose

12.1.1. A Product Description is used to:

12.1.2. Understand the detailed nature, purpose, function and appearance of the product

12.1.3. Define who will use the product

12.1.4. Identify the sources of information or supply for the product

12.1.5. Identify the level of quality required of the product

12.1.6. Enable identification of activities to produce, review and approve the product

12.1.7. Define the people or skills required to produce, review and approve the product.

12.2. Contents

12.2.1. A Product Description should cover the following topics.

12.2.2. Purpose

12.2.3. Composition

12.2.4. Derivation

12.2.5. Format and Presentation

12.2.6. Development Skills Required

12.2.7. Quality Criteria

12.2.8. Quality Tolerance

12.2.9. Quality Method

12.2.10. Quality Skills Required

12.2.11. Quality Responsibilities

12.3. Advice

12.3.1. A product Description is derived from the Product breakdown structure, The end-users of the product, Quality Management Strategy and the Configuration Management Strategy.

12.3.2. A Product Description can take a number of formats, including: Document, presentation slides or mind map; Entry in a project management tool.

12.3.3. The following quality criteria should be observed:

12.3.3.1. The purpose of the product is clear and is consistent with other products

12.3.3.2. The product is described to a level of detail sufficient to plan and manage its development

12.3.3.3. The Product Description is concise yet sufficient to enable the product to be produced, reviewed and approved

12.3.3.4. Responsibility for the development of the product is clearly identified

12.3.3.5. Responsibility for the development of the product is consistent with the roles and responsibilities described in the project management team organization and the Quality Management Strategy

12.3.3.6. The quality criteria are consistent with the project quality standards, standard checklists and acceptance criteria

12.3.3.7. The quality criteria can be used to determine when the product is fit for purpose

12.3.3.8. The types of quality inspection required are able to verify whether the product meets its stated quality criteria

12.3.3.9. The Senior User(s) confirms that their requirements of the product, as defined in the Product Description, are accurately defined

12.3.3.10. The Senior Supplier(s) confirms that the requirements of the product, as defined in the Product Description, can be achieved.