Universal Music Group

Project Control, Project Closing, Timeline template

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Universal Music Group by Mind Map: Universal Music Group

1. Digital Marketing Assistant

1.1. Maintain label Social Media

1.1.1. Recruit Project Sponsor

1.1.2. Recruit Project Manager

1.1.3. Review Related Projects and Lessons Learned

1.1.4. Prepare Project Initiation Plan

1.1.5. Brief the Initial Project Team

1.1.6. Review Project Kick-off Plans and Presentation Map

1.1.7. Hold Project Kick-off Meeting

1.2. Compile Digital Marketing Initiatives

1.2.1. Establish Project Objective

1.2.2. Establish Project Scope

1.2.3. Map Requirements

1.2.4. Map Solution

1.2.5. Map Training Requirement

1.2.6. Review Project Scope

1.3. upload artist assets

1.3.1. Determine Project Approach, Stages and Steps

1.3.2. Estimate Project Duration

1.3.3. Establish Resource Requirements

1.3.4. Prepare Project Schedule and Budget

1.3.5. Prepare Work breakdown structure

1.3.6. Document Success Criteria

1.3.7. Review Project Schedule

1.4. create & update smart links

1.4.1. Identify Project Resources

1.4.2. Recruit Project Steering Committee

1.4.3. Recruit Project Coordinators

1.4.4. Identify / Recruit Key Stakeholders

1.4.5. Determine Training Requirements

1.4.6. Map the Project Organization Chart

1.4.7. Review Project Organization

1.5. Enter digital department invoices

1.5.1. Establish Project Administration Procedures

1.5.2. Establish Quality Control Procedures

1.5.3. Establish Progress Control Procedures

1.5.4. Establish Change Control Procedures

1.5.5. Establish Issue Resolution Procedure

1.5.6. Review Project Control Procedures

2. Marketing Administrative Assistant

2.1. Organize dept. & Artist meetings

2.1.1. Establish checkpoints

2.1.2. Acquire team resources for stage

2.1.3. Conduct stage kick-off meeting

2.2. Overall support of marketing department

2.2.1. Determine Frequency of Meetings

2.2.2. Schedule Meetings

2.2.3. Brief Project Board

2.2.4. Prepare Meetings

2.2.5. Conduct Meetings

2.2.6. Follow-up Meeting

2.3. Coordinate Special Projects

2.3.1. Schedule Quality Review Meeting

2.3.2. Prepare for Quality Review Meeting

2.3.3. Conduct Quality Review Meeting

2.3.4. Follow-up Quality Review Meeting

2.4. Coordinate & Assist with all marketing initiatives

2.4.1. Update Project Schedule

2.4.2. Update Budget / Costs

2.4.3. Conduct Team Status Review

2.4.4. Create Status Report

2.5. Execute mailings for radio & New release.

2.5.1. Request Changes

2.5.2. Identify Alternative Solutions

2.5.3. Conduct Steering Committee Meeting

2.5.4. Document Change Responses

2.5.5. Implement Change(s)

3. PR Administrative Asst.

3.1. Coordinate the logistics of meetings & conference calls

3.1.1. Prepare for Project Closure Meeting

3.1.2. Conduct Project Closure Meeting

3.1.3. Follow Up Project Closure Meeting

3.2. Download press materials from rep centers

3.2.1. Maintain up-to-date clip files/books

3.2.2. Maintain press database-update contact information.

3.2.3. Implement Process Improvement

4. A&R Adimistrative Assistant

4.1. Coordinate the logistic meetings

4.2. Serve as a point of contact for department

4.2.1. Log

4.3. Log in all artist submissions maintain log & send press letters

4.4. Distribute music via studio CDN with in Universal & externally

5. Creative Marketing/Production

5.1. Assist the creative director & Production department.

5.2. Help arrange photo/video shoot production

5.3. Assist with printing, routing & proofing of packaging.

5.4. Create & Maintain video production/clearance planner.

5.5. Manage & execute various travel arrangements.