Distilling 32-Year-Old Rum in 6 Days (with MeisterTask & Zapier)

The California-based distillery, Lost Spirits, first made waves in 2014 when they successfully created a Demerara rum with the exact chemical signature of a 32-year-old rum, but in just 6 days.  

Lost Spirits MeisterTask

Former art teacher Bryan Davis and partner Joanne Haruta had achieved something that alcohol producers had been trying to crack since the industry first emerged. They’d managed to create a rum that tasted like it had been maturing in a barrel for decades, but in under a week.

Now, having expanded to establish the Silicon Valley-based R&D firm Lost Spirits Technology, the team have come a long way. Aware of their colossal achievements and in partnership with Zapier, we heard a little more from Lost Spirits about their success story.

The team shared with us how MeisterTask and Zapier have helped them to fine-tune their workflows in their technologically astounding distillery and business.

Achieving the Impossible

For Lost Spirits, their Demerara rum success was just the beginning. The data from the rum was vetted by the UC Davis chemistry faculty and the story was shared widely by WIRED Magazine.

Breaking down the near-magical process of their aging reactor, THEA, and its revolutionary effect on the traditional alcohol industry, WIRED shared:

“Davis doesn’t accelerate the aging process like so many of the methods that have been tried in the past… Davis’s device forces the creation of the same key chemical compounds that give a well-aged spirit its unique character.

The transformative effect Davis’s technique could have on the spirits industry cannot be overstated; not only from a production standpoint, but also in the challenge it presents to long-held attitudes about the craft of distilling.”

And it turns out that Lost Spirits’ produce doesn’t taste half bad either. Since launching their THEA reactor, Lost Spirits have accumulated a long list of critically-acclaimed awards and recently celebrated acquiring two key patents, governing their revolutionary maturation process. Not bad for a pair with no background in biochemistry, who built their first distillery from the ground up.

In 2015, Bryan announced that Lost Spirits would begin licensing their infamous aging reactor to other craft distilleries. This decision led to partnerships with other spirit enthusiasts, including Théron Regnier and Wynn Sanders. It also led to the establishment of their Los Angeles distillery, which, from Cocktail Wonk’s description, sounds like something out of Willy Wonka, only for booze.

Keeping the Distillery Moving with MeisterTask and Google Calendar

Lost Spirits’ complex rum production takes up approximately 800 square feet of their L.A. distillery. We had the pleasure of hearing from co-founder, Théron Regnier, about how they keep everything in their intricate distillery moving, and the team updated, using MeisterTask with Zapier:

“We’ve streamlined our workflow by using MeisterTask to declutter all but the most important steps.

We automate our distillery workflow by tracking developments in Google Calendar, via the Zapier integration. Using Zapier’s Formatter tool with MeisterTask we can intuitively communicate any workflow adjustments to the team.

This way we can keep our team updated as we regularly fine-tune our automated workflows.”

Saving Time with Zapier’s Formatter Tool

To keep the Lost Spirits team updated, the team use the MeisterTask to Google Calendar Zap. With the Zapier automation, as team leaders create to-dos in MeisterTask, the tasks are automatically added as Google Calendar events in the shared team calendar. Details from the MeisterTask event are copied across to populate the calendar event, including:

  • An event date and time based on the task due date
  • An event title based on the task title
  • Event attendee, taken from whoever the task was assigned to

Update your Google Calendar with Zapier Formatter and MeisterTask

Using the Zap, all team members can take a quick glance at the team Google Calendar to see what’s coming up for them and their team.

However, with the distillery relying on evolving technology, workflows often change. As a result, the team uses Zapier’s Formatter tool to efficiently communicate these updates to their team.

Update your Google Calendar with Zapier Formatter and MeisterTask

With the Formatter tool, the team are able to take a completed task, extract part of its name and create a new task with similar but updated content, in one step. The updated workflow is reflected in the new task and automatically added to the team calendar, keeping the team in the loop with all workflow updates. There’s no need to go back into MeisterTask to create a new task, or to enter Google Calendar to update the team manually.

Automating a Distillery

Lost Spirits’ automation doesn’t just help to keep their team in-the-loop and organized. Regnier shares that the distillery itself relies upon the efficiency of automated processes too:

“If you have any doubts about the importance of automation at Lost Spirits, keep an eye out for our article in WIRED about our new distillery in Los Angeles, which was automated almost entirely using parts from Amazon and Home Depot!” 

We’ll certainly be keeping an eye out for the many exciting things to come from the Lost Spirits team. In our minds, and according to the aforementioned article in WIRED, this is only the beginning for Lost Spirits and their revolutionary business.

For more information on Lost Spirits and to find out how to organize a tour of their Los Angeles distillery, visit lostspirits.net

For all the ways your team could be using Zaps to automate your workflows, check out the MeisterTask Zapbook.