1. UNIVERSAL CATEGORIES
1.1. AGILE MGMT [KANBAN]
1.1.1. 00. Backlog
1.1.2. 01. To Do
1.1.3. 02. Doing
1.1.4. 03. Done
1.2. IDEATION [KANBAN TRADITIONAL]
1.2.1. 00. Backlog
1.2.2. 01. To Do
1.2.3. 02. Doing
1.2.4. 03. Done
1.3. STATUS [INDIVIDUALS]
1.3.1. 00. Inbox
1.3.2. 01. Queue
1.3.3. 02. Prep
1.3.4. 03. Action [Doing]
1.3.5. 04. Action [Delegated]
1.3.6. 05. Ongoing
1.3.7. 06. Waiting/Hold
1.3.8. 07. Delivery
1.3.9. 08. Done
1.4. STATUS [FOR TEAMS]
1.4.1. 00. Inbox
1.4.2. 01. Discussion / Assignment
1.4.3. 02. Planning / Prep
1.4.4. 03. Live [In-progress]
1.4.5. 04. Live [Ongoing]
1.4.6. 05. Hold
1.4.7. 06. Done
1.5. INTERESTING
1.5.1. ▪ Projects started, not completed ▪ Projects that need to be started ▪ Commitments/promises to others ▪ Significant Other ▪ Family ▪ Friends ▪ Classmates ▪ Borrowed items ▪ Projects: other organizations ▪ Service ▪ Civic ▪ Volunteer ▪ Communications to make/get ▪ Family ▪ Friends ▪ Professional ▪ Initiate or respond to: ▪ Phone calls ▪ Text messages ▪ Voicemail ▪ E-mail ▪ Snail mail ▪ Social Media ▪ Upcoming events ▪ Special occasions ▪ Birthdays ▪ Anniversaries ▪ Weddings ▪ Graduations ▪ Holidays ▪ Travel ▪ Weekend trips ▪ Vacations ▪ Social events ▪ Cultural events ▪ Sporting events ▪ Things to do ▪ Places to go ▪ People to meet/invite ▪ Local attractions ▪ Administration ▪ Financial ▪ Bills ▪ Banks ▪ Investments ▪ Loans ▪ Taxes ▪ Insurance ▪ Legal affairs ▪ Filing ▪ Waiting for... ▪ Mail order ▪ Repair ▪ Reimbursements ▪ Loaned items ▪ Medical data ▪ RSVPs ▪ Home/household ▪ Landscape ▪ Kitchen things ▪ Washer/dryer/vacuum ▪ Areas to organize/clean ▪ TV ▪ VCR/DVD ▪ Music/CDs/tapes ▪ Phones ▪ Closets/clothes ▪ Vehicle repair/maintenance ▪ Tools ▪ Luggage ▪ Computers ▪ Software ▪ Hardware ▪ Connections ▪ CD/DVD Drive ▪ E-mail ▪ Internet ▪ Social Media ▪ Health care ▪ Doctors ▪ Dentists ▪ Specialists ▪ Hobbies ▪ Books ▪ CDs ▪ MP3s ▪ Podcasts ▪ Videos ▪ Apps ▪ Errands ▪ Hardware store ▪ Pharmacy ▪ Supermarket ▪ Bank ▪ Cleaner ▪ Bookstore ▪ Library ▪ Clothing store ▪ Community ▪ Neighborhood ▪ Schools ▪ Local government ▪ Civic issues
2. Todoist [Day-to-day tasks]
2.1. ASSIGNED
2.1.1. DJ
2.1.2. Financial
2.1.3. Errands
2.1.4. Home
2.1.5. Firewood
2.1.6. Downtime
2.2. UNASSIGNED
2.2.1. Delegated/Deferred
2.2.2. Waiting
2.2.3. Someday
3. Google Drive [Storage]
4. Pinterest [Inspiration & mood]
4.1. Art
4.2. Design
4.3. Resources
5. Dropmark [Bookmarks]
6. Smartsheet [Organization & Planning]
6.1. Workspaces
6.1.1. 00. DASHBOARDS
6.1.2. 01. VISION
6.1.3. 02. IDEAS
6.1.4. 03. LEARNING
6.1.5. 04. PLANNING
6.1.6. 05. PROJECTS
6.1.7. 06. RESOURCES
6.1.8. 07. SANDBOX
6.2. Tags & Dropdowns
6.2.1. Task/Line Items
6.2.1.1. Title
6.2.1.2. Description
6.2.1.3. Comments
6.2.2. Assignments
6.2.2.1. Owner
6.2.2.2. Assigned
6.2.2.3. Notes
6.2.3. Qualifiers
6.2.3.1. Tier
6.2.3.2. Priority
6.2.3.3. Energy
6.2.3.4. Context
6.2.4. Time/Planning
6.2.4.1. Start
6.2.4.2. Due
6.2.4.3. Predecessor
6.2.5. Cards
6.2.5.1. Status
6.2.5.2. Team
6.2.5.3. Manager
6.2.5.4. Location
7. ARCHIVE
7.1. Folder Structure
7.1.1. __Resources
7.1.1.1. __NEW
7.1.1.2. __cache
7.1.1.3. _inspiration
7.1.1.4. __operatingSystem
7.1.1.5. _standards&organization
7.1.1.6. _3D
7.1.1.7. _artwork
7.1.1.8. _code
7.1.1.9. _fonts
7.1.1.10. _icons
7.1.1.11. _keyboardShortcuts
7.1.1.12. _pictures
7.1.1.13. _sound
7.1.1.14. _video
7.1.1.15. _www
7.1.1.16. adobe_afterEffects
7.1.1.17. Untitled
7.1.2. _Libraries
7.1.3. Branding&Identity
7.1.4. Company
7.1.5. Portfolio
7.1.6. Projects_Professional
7.1.7. Projects_Personal
7.2. PODIO
7.2.1. Company
7.2.1.1. Education
7.2.1.2. Training
7.2.1.3. Milestones
7.2.1.4. Habits
7.2.2. Content & Ideation
7.2.2.1. Inbox
7.2.2.2. Apps
7.2.2.3. Art / Design
7.2.2.4. Blog posts
7.2.2.5. Business
7.2.2.6. Games
7.2.2.7. Photography
7.2.2.8. Products
7.2.2.9. Stories
7.2.2.10. Videos
7.2.3. Development
7.2.3.1. Sprints
7.2.3.2. Stories
7.2.3.3. Tasks
7.2.3.4. Scoring
7.2.4. Intranet
7.2.4.1. Departments
7.2.4.2. Roles
7.2.4.3. Resources
7.2.4.4. Domains
7.2.4.5. Templates
7.2.4.6. Processes
7.2.4.7. Glossary
7.2.4.8. Needs
7.2.4.9. Obstacles
7.2.4.10. Bulletins
7.2.5. PR & Marketing
7.2.5.1. Campaigns
7.2.5.2. Deliverables
7.2.5.3. Events
7.2.5.4. PR Meetings
7.2.5.5. Press Kit
7.2.5.6. Clippings
7.2.5.7. Media Contacts
7.2.5.8. Stats
7.2.5.9. Client Work
7.2.5.10. Artwork
7.2.5.11. Events
7.2.6. Projects
7.2.6.1. Company
7.2.6.2. People
7.2.6.3. Clients
7.2.6.4. Contracts
7.2.6.5. Projects
7.2.6.6. Deliverables
7.2.6.7. Milestones
7.2.6.8. Wikis
7.2.6.9. Meetings
7.2.6.10. Timesheets
7.2.6.11. Freshbooks
7.2.6.12. pCalc
8. Asana [Projects & processes]
8.1. TEAMS / WORKSPACES
8.1.1. 00. DASHBOARDS
8.1.2. 01. VISION
8.1.3. 02. PLANNING
8.1.4. 03. LEARNING
8.1.5. 04. IDEAS
8.1.6. 05. CONTENT
8.1.7. 06. PROJECTS
8.1.8. 07. RESOURCES
8.1.9. 08. SANDBOX
8.2. TAGS
8.2.1. Resource Site
8.3. CUSTOM FIELDS
8.3.1. Scope
8.3.1.1. S1 [Large]
8.3.1.2. S2 [Medium]
8.3.1.3. S3 [Small]
8.3.1.4. S4 [Downtime/Ongoing]
8.3.2. Priority
8.3.2.1. P1
8.3.2.2. P2
8.3.2.3. P3
8.3.2.4. P4
8.3.3. Energy
8.3.3.1. E1 [High Energy]
8.3.3.2. E2 [Normal Energy]
8.3.3.3. E3 [Low Energy]
8.3.3.4. E4 [Passive Energy]
8.3.4. Location
8.3.5. Context
9. Trello [Boards & such]
10. Resources & Structure
10.1. Paul Minors [Influence]
10.1.1. Paul's Asana Business Project Structure/Categories
10.1.1.1. Admin
10.1.1.2. Planning
10.1.1.3. Analysis
10.1.1.4. Systems
10.1.1.5. Website
10.1.1.6. Content Marketing
10.1.1.7. eCommerce
10.1.1.8. Advertising
10.1.1.9. Email Marketing
10.1.2. Productivity Folders
10.1.2.1. Content
10.1.2.2. Marketing
10.1.2.3. Operations
10.1.2.4. Products
10.1.2.5. Projects
10.1.2.6. Education & training
10.1.2.7. Ideas
10.1.2.8. Reference
10.2. Udemy Course [Influence]
10.2.1. Provided Folder Structure
10.2.1.1. Professional
10.2.1.1.1. Innovation &Growth
10.2.1.1.2. Marketing
10.2.1.2. Personal
10.2.1.3. Relationships
10.2.1.4. Health
10.3. DISCOVERED STRUCTURES
10.3.1. Resource Topics to build around
10.3.1.1. Product Development
10.3.1.2. CX/UX
10.3.2. Creative Ideation Categories
10.3.2.1. Apps
10.3.2.2. Art / Design
10.3.2.3. Blog posts
10.3.2.4. Business
10.3.2.5. Games
10.3.2.6. Photography
10.3.2.7. Products
10.3.2.8. Stories
10.3.2.9. Videos
10.3.2.10. Writing
10.3.2.10.1. Long-form
10.3.2.10.2. Song structure
10.3.2.10.3. Short stories
10.3.2.10.4. Poetry
10.3.3. Wheel of Life categories
10.3.3.1. 01. Finance
10.3.3.2. 02. Relationships
10.3.3.3. 03. Physical Health
10.3.3.4. 04. Emotional Health
10.3.3.5. 05. Spiritual Health
10.3.3.6. 06. Career & Mission
10.3.3.7. 07. Contribution
10.3.3.8. 08. Fun & Excitement
10.3.3.9. 09. Family & Friends
10.3.3.10. 10. Consistent Growth
10.3.4. Scale of View Structure
10.3.4.1. 01. Purpose [50k ft.]
10.3.4.2. 02. Vision [40k ft.]
10.3.4.3. 03. Goals [30k ft.]
10.3.4.4. 04. Responsibilities [20k ft.]
10.3.4.5. 05. Projects [10k ft.]
10.3.4.6. 06. Tasks [Runway]