1. Implementation Ideas
1.1. Department Based
1.1.1. Departments
1.1.1.1. -
1.1.1.2. Nurse's Desk
1.1.1.3. Referrals
1.1.1.4. Records
1.1.1.5. FWB PT
1.1.1.6. Accounting?
1.1.1.7. Business Office?
1.1.1.8. SSASC
1.1.1.9. -
1.1.1.10. DST PT
1.1.1.11. SHMP
1.1.1.12. -
1.1.1.13. NCV PT
1.1.1.14. CVW Schedulers
1.1.1.15. CVW PT
1.1.1.16. -
1.1.1.17. Pre-cert
1.1.1.17.1. 1 New #
1.1.1.18. Other Schedulers
1.1.1.18.1. 3 New #s (1 for each location)
1.1.1.19. Work Comp
1.1.1.19.1. 1 New #
1.1.1.20. Administration? may not need #
1.1.1.21. Clinical Staff? likely does not need #
1.1.2. This is more flexible with change and growth plus more organized and direct
1.1.3. Different than what people are used to, will take user training/effort. Will likely have to adjust fax numbers on email signatures and business cards
1.2. Location Based
1.2.1. Groups are formed based on proximity to fax machine (who would usually sort faxes out on a physical machine?)
1.2.1.1. This means it is a collective effort to check the faxes and staff will have to handle sorting or forwarding faxes that aren't for them
1.2.1.2. Easiest transition, similar to how it is organized now
2. Current Fax Setup
2.1. FWB Main Fax
2.2. Nurses Fax
2.3. Phone Room Fax
2.4. 2nd Floor Phone Room Fax
2.5. PT Fax
2.6. Clyde
2.7. Bonnie
2.8. SSASC Main Fax
2.9. Destin Front Desk Fax
2.10. Destin PT Fax
2.11. SHMP Front Desk Fax
2.12. Niceville Front Desk Fax
2.13. Niceville PT Fax
2.14. Crestview Front Desk Fax
2.15. Crestview PT Fax
2.16. Crestvew Checkout Fax
3. Concerns / Complications:
3.1. Licensing
3.1.1. External Users (ptsolutions) can't see groups or shared mailboxes
3.1.1.1. Solved with a ptsolutions@orthoassociates.net email
3.1.2. Basic Licenses have to open a new tab to check group, and can't use shared mailboxes.
3.2. To ensure everyone is satisfied could mean using a mixed implementation of department/location groups
4. Background Info
4.1. 16 Fax Machines / 16 Numbers
4.2. Numbers can be added if necessary (?)
4.3. Faxes can be configured to still come out of the machine
5. How it works
5.1. Sending
5.1.1. Doesn't change the process much - new fax button on machine
5.1.1.1. Faxes can still be sent out through fax machine - the old confirmation is gone and machine displays job status under the 'Scans' tab
5.1.2. Option to email "(phone#)@egoldfax.com with doc/pdf attached
5.1.2.1. Gives a confirmation
5.2. Receiving
5.2.1. Faxes can now be delivered via email (groups and shared mailboxes work)
5.2.2. Fax lines won't ever be "busy"