Product Description - FREE project template

Product Description Template, free to edit, copy and download. A Product Description is used to: Understand the detailed nature, purpose, function and appearance of the product. Define who will use the product. Identify the sources of information or supply for the product. Identify the level of quality required of the product. Enable identification of activities to produce, review and approve the product. Define the people or skills required to produce, review and approve the product.

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Product Description - FREE project template Door Mind Map: Product Description - FREE project template

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2. Document information

2.1. Project Name

2.1.1. [name]

2.2. Date

2.2.1. [date]

2.3. Release

2.3.1. Draft/Final

2.4. Author

2.4.1. [author]

2.5. Owner

2.5.1. [owner]

2.6. Client

2.6.1. [client]

2.7. Document Number

2.7.1. [number]

2.8. Revision, Approvals & Distribution

2.8.1. Revision History

2.8.1.1. Revision # [....]

2.8.1.1.1. Revision Date

2.8.1.1.2. Previous Revision Date

2.8.1.1.3. Summary of Changes

2.8.1.1.4. Changes Marked

2.8.1.2. Revision # [....]

2.8.1.2.1. Revision Date

2.8.1.2.2. Previous Revision Date

2.8.1.2.3. Summary of Changes

2.8.1.2.4. Changes Marked

2.8.1.3. Revision # [....]

2.8.1.3.1. Revision Date

2.8.1.3.2. Previous Revision Date

2.8.1.3.3. Summary of Changes

2.8.1.3.4. Changes Marked

2.8.1.4. Date of next revision:

2.8.1.4.1. [....]

2.8.2. Approvals

2.8.2.1. Approval # [....]

2.8.2.1.1. Name

2.8.2.1.2. Signature

2.8.2.1.3. Title

2.8.2.1.4. Date of Issue

2.8.2.1.5. Version

2.8.2.2. Approval # [....]

2.8.2.2.1. Name

2.8.2.2.2. Signature

2.8.2.2.3. Title

2.8.2.2.4. Date of Issue

2.8.2.2.5. Version

2.8.2.3. Approval # [....]

2.8.2.3.1. Name

2.8.2.3.2. Signature

2.8.2.3.3. Title

2.8.2.3.4. Date of Issue

2.8.2.3.5. Version

2.8.3. Distribution

2.8.3.1. Distribution # [....]

2.8.3.1.1. Name

2.8.3.1.2. Title

2.8.3.1.3. Date of issue

2.8.3.1.4. Version

2.8.3.2. Distribution # [....]

2.8.3.2.1. Name

2.8.3.2.2. Title

2.8.3.2.3. Date of issue

2.8.3.2.4. Version

3. Overview

3.1. Purpose

3.1.1. A Product Description is used to:

3.1.2. Understand the detailed nature, purpose, function and appearance of the product

3.1.3. Define who will use the product

3.1.4. Identify the sources of information or supply for the product

3.1.5. Identify the level of quality required of the product

3.1.6. Enable identification of activities to produce, review and approve the product

3.1.7. Define the people or skills required to produce, review and approve the product.

3.2. Contents

3.2.1. A Product Description should cover the following topics.

3.2.2. Purpose

3.2.3. Composition

3.2.4. Derivation

3.2.5. Format and Presentation

3.2.6. Development Skills Required

3.2.7. Quality Criteria

3.2.8. Quality Tolerance

3.2.9. Quality Method

3.2.10. Quality Skills Required

3.2.11. Quality Responsibilities

3.3. Advice

3.3.1. A product Description is derived from the Product breakdown structure, The end-users of the product, Quality Management Strategy and the Configuration Management Strategy.

3.3.2. A Product Description can take a number of formats, including: Document, presentation slides or mind map; Entry in a project management tool.

3.3.3. The following quality criteria should be observed:

3.3.3.1. The purpose of the product is clear and is consistent with other products

3.3.3.2. The product is described to a level of detail sufficient to plan and manage its development

3.3.3.3. The Product Description is concise yet sufficient to enable the product to be produced, reviewed and approved

3.3.3.4. Responsibility for the development of the product is clearly identified

3.3.3.5. Responsibility for the development of the product is consistent with the roles and responsibilities described in the project management team organization and the Quality Management Strategy

3.3.3.6. The quality criteria are consistent with the project quality standards, standard checklists and acceptance criteria

3.3.3.7. The quality criteria can be used to determine when the product is fit for purpose

3.3.3.8. The types of quality inspection required are able to verify whether the product meets its stated quality criteria

3.3.3.9. The Senior User(s) confirms that their requirements of the product, as defined in the Product Description, are accurately defined

3.3.3.10. The Senior Supplier(s) confirms that the requirements of the product, as defined in the Product Description, can be achieved.

4. How to use this template

4.1. How to share this template with your team

4.1.1. Send an email

4.1.1.1. 1. Click Share this map

4.1.1.2. 2. Select Invite People

4.1.1.3. 3. Write a message

4.1.1.4. 4. Click Invite

4.1.2. Send a link

4.1.2.1. 1. Click Share this map

4.1.2.2. 2. Tick Link to share

4.1.2.3. 3. Copy the link to share it

4.1.3. Export

4.1.3.1. 1. Click down arrow, bottom right

4.1.3.2. 2. Select the export option you want

4.2. How to complete this template

4.2.1. Complete the sections in square brackets

4.2.1.1. [....]

4.2.2. Read these sections for help on the template

4.2.2.1. Purpose

4.2.2.2. Advice

4.2.3. Navigate using the links in Contents

4.2.3.1. Contents

4.3. Attribution

4.3.1. Copyright © AXELOS Limited 2009. All rights reserved. Material is reproduced with the permission of AXELOS

4.4. Get this template here

5. Product Quality

5.1. Quality item

5.1.1. Quality Criteria

5.1.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

5.1.2. Quality Tolerance

5.1.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

5.1.3. Quality Method

5.1.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

5.1.4. Quality Skills Required

5.1.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

5.2. Quality item

5.2.1. Quality Criteria

5.2.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

5.2.2. Quality Tolerance

5.2.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

5.2.3. Quality Method

5.2.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

5.2.4. Quality Skills Required

5.2.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

5.3. Quality item

5.3.1. Quality Criteria

5.3.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

5.3.2. Quality Tolerance

5.3.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

5.3.3. Quality Method

5.3.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

5.3.4. Quality Skills Required

5.3.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

5.4. Quality item

5.4.1. Quality Criteria

5.4.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

5.4.2. Quality Tolerance

5.4.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

5.4.3. Quality Method

5.4.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

5.4.4. Quality Skills Required

5.4.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

5.5. Quality item

5.5.1. Quality Criteria

5.5.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

5.5.2. Quality Tolerance

5.5.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

5.5.3. Quality Method

5.5.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

5.5.4. Quality Skills Required

5.5.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

5.6. Quality item

5.6.1. Quality Criteria

5.6.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

5.6.2. Quality Tolerance

5.6.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

5.6.3. Quality Method

5.6.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

5.6.4. Quality Skills Required

5.6.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

5.7. Quality item

5.7.1. Quality Criteria

5.7.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

5.7.2. Quality Tolerance

5.7.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

5.7.3. Quality Method

5.7.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

5.7.4. Quality Skills Required

5.7.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

5.8. Quality item

5.8.1. Quality Criteria

5.8.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

5.8.2. Quality Tolerance

5.8.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

5.8.3. Quality Method

5.8.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

5.8.4. Quality Skills Required

5.8.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

5.9. Quality item

5.9.1. Quality Criteria

5.9.1.1. [Document the products quality specification, and what quality measurements will be applied by those inspecting the finished product. This might be a simple reference to one or more common standards that are documented elsewhere, or it might be a full explanation of some yardstick to be applied. If the product is to be developed and approved in different states, then the quality criteria should be grouped into those that apply for each state]

5.9.2. Quality Tolerance

5.9.2.1. [Detail the range in the quality criteria within which the product would be acceptable]

5.9.3. Quality Method

5.9.3.1. [Note the quality methods -for example, design verification, pilot, test, inspection or review - that are to be used to check the quality or functionality of the product]

5.9.4. Quality Skills Required

5.9.4.1. [Give an indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources.]

6. Product Identifier

6.1. Identifier

6.1.1. [Enter the unique key, probably allocated by the configuration management method and likely to include the project name, item name and version number]

6.2. Title

6.2.1. [Enter the name by which the product is known]

7. Purpose

7.1. [Define the purpose that the product will fulfill and who will use it. Is it a means to an end or an end in itself? this is helpful in understanding the product’s functions, size, quality, complexity, robustness etc.]

8. Composition

8.1. [Provide a list of the parts of the product. For example, if the product is a report, give a list of the expected chapters or sections]

9. Derivation

9.1. [List the source products from which this product is derived. Examples are: a design is derived from a specification; a product is bought in from a supplier; a statement of the expected benefits is obtained from the user; or a product is obtained from another department or team]

10. Format and Presentation

10.1. [Document the characteristics of the product - for example, if the product is a report, specify whether the report should be a document, presentation slides or an email]

11. Development Skills Required

11.1. [Give an indication of the skills required to develop the product or a pointer to which area(s) should supply the development resources.]

12. Quality Responsibilities

12.1. Role

12.1.1. Product Producer

12.1.1.1. Responsible Individuals

12.1.1.1.1. [...]

12.1.1.1.2. [...]

12.1.1.1.3. [...]

12.1.1.1.4. [...]

12.1.2. Product Reviewer(s)

12.1.2.1. Responsible Individuals

12.1.2.1.1. [...]

12.1.2.1.2. [...]

12.1.2.1.3. [...]

12.1.2.1.4. [...]

12.1.3. Product Approver(s)

12.1.3.1. Responsible Individuals

12.1.3.1.1. [...]

12.1.3.1.2. [...]

12.1.3.1.3. [...]

12.1.3.1.4. [...]