1. Planning
1.1. Olaf
1.2. John
1.3. Sergey
1.4. Cat
1.5. Cesario
1.6. Aleksey
1.7. Natalia
2. Programme
2.1. Marcin
2.2. Oana
2.3. Olaf
2.4. Franck
2.5. Inbar
2.6. Ivana
2.7. 1 selection per person
2.8. Sessions
2.8.1. 30 min talks only
2.8.1.1. no questions
2.8.1.2. in the morning
2.8.1.3. open space continuation if proposed by someone else
2.8.2. Only new sessions
2.8.3. Transparent Selection
2.8.4. Community Feedback on Proposals
2.8.4.1. similar to XPDays Benelux or DE
2.8.5. Session Marketplace
2.8.5.1. Give credits for sessions you plan to attend
2.9. Open Space
2.9.1. every afternoon
2.9.1.1. Have the option of running late into the night?
2.9.1.1.1. From 2pm till whenever it ends
2.9.2. ACE format
2.9.3. Produce Open Space 'Proceedings Book' in Real Time - available to take home
2.9.3.1. Session Hosts take responsibility to articulately summarize their session
2.9.3.2. Paper or online version
2.10. Lightning Talks
2.10.1. Lightning Talk Lottery
2.10.2. 5 min
2.11. Retrospective on Friday
2.11.1. Propose / consider what retrospective techniques to use
2.12. Schedule
2.12.1. 9am - 6pm
2.12.1.1. Talks
2.12.1.1.1. 3 tracks
2.12.1.2. Lunch
2.12.1.2.1. break up with lightning talks
2.12.1.3. OpenSpace
2.12.1.3.1. break up with lightning talks
2.12.2. Wednesday
2.12.2.1. 9.30am start
2.12.2.2. opening keynote
2.12.2.3. talks
2.12.2.3.1. 3 tracks
2.12.2.3.2. 6 talks / track
2.12.2.4. lunch
2.12.2.5. open space
2.12.3. Thursday
2.12.3.1. keynote
2.12.3.2. talks
2.12.3.2.1. 3 tracks
2.12.3.2.2. 6 talks / track
2.12.3.3. lunch
2.12.3.4. open space
2.12.4. Friday
2.12.4.1. morning
2.12.4.1.1. open space
2.12.4.1.2. code dojo
2.12.4.1.3. coaching dojo
2.12.4.1.4. code retreat ?
2.12.4.2. lunch
2.12.4.3. retrospective
2.12.4.4. 3pm closing keynote
2.13. Q:
2.13.1. Theme / topic
2.13.2. selection process
2.13.3. Only new talks?
2.14. Speakers
2.14.1. have to record a 3min lightning talk about their topic
2.14.1.1. might be used for selection
2.14.1.2. might be used to offer support
2.14.2. one speaker from each country
2.14.3. Identify your intended audience
2.14.4. Invited speakers can't propose OS sessions
2.14.5. Communication registered participants to speakers
2.14.6. Co-presenting of speakers from different countries adds value for admission
2.14.7. Keynote
2.14.7.1. Rachel Davies
2.14.8. mentoring
3. Participants
3.1. Eelco
3.2. Marc C
3.3. Franck
3.4. Sven
3.5. 300
3.5.1. Participant Types
3.5.1.1. speaker
3.5.1.2. Staged registration
3.5.1.2.1. 1. max 10 per country
3.5.1.2.2. 2. ask unrepresented countries
3.5.1.2.3. 3. open to everybody
3.5.1.3. Student Volunteers
3.5.1.4. organiser
3.5.1.5. Invites?
3.6. Spouse/Partner/Family-friendly conference
3.6.1. invite participants to bring spouses/kids
3.6.2. organise program for them?
3.7. Registration data
3.7.1. Contact Data
3.7.1.1. Name
3.7.1.2. EMail
3.7.1.3. Twitter
3.7.1.4. Adress
3.7.1.5. Country
3.7.2. Positioning Papers
3.7.2.1. Why should you be a participant?
3.7.2.2. What are your goals/expectation for the conference?
3.7.2.3. What can you distribute for the conference?
3.7.2.4. Topic for a Lightning talk
3.7.3. Spouses/kids
3.8. Place to store and manage participant data
3.9. Idea Farmers
3.10. Practicioners
3.11. Student Volunteers
4. Website
4.1. Alex
4.2. Franck
4.3. Wordpress
4.3.1. Organisers page
4.4. Submissions system?
4.5. Registrations
5. Status
5.1. decide if free or not
5.2. Managing cost & sponsorship
6. Spouse/Kids program
6.1. Monika
6.2. Olga
7. Money
7.1. Olaf
7.2. Marcin
7.3. Franck
7.4. Sponsors
7.4.1. get booths
7.4.2. improve country completeness
7.4.3. no influence on contents or participants
7.4.4. CouchSurfing offers are type of Sponsoring
8. openspace
8.1. Mike Sutton
8.2. have
8.2.1. sticky wall
8.2.2. sharpies
8.2.3. big pens
8.2.4. card
8.2.5. talking corn
8.2.6. english posters
8.2.7. tape, blutack
8.3. need!!
8.3.1. theme/encompassing question?
8.3.1.1. We Share Because We Care
8.3.2. OS posters in as many european languages as poss!
8.3.2.1. do the day before
8.3.2.1.1. will need big paper, big pens
8.3.2.1.2. make call out to find as many diverse language speakers as poss. on the Tuesday
8.3.3. focused chat with organisers
8.3.3.1. with Olaf
8.3.3.1.1. quick sync up on the emerging schedule/plan/vision for the event
8.3.3.1.2. i'll need at 2 volunteers for operational support during the event
8.3.3.1.3. number of registrations
8.3.3.1.4. venue floor plan
8.3.4. how to best capture session outcomes?
8.3.4.1. blog style post per session?
8.3.4.1.1. template
8.3.4.1.2. ease of use (computers anywhere around?)
8.3.4.1.3. time between sessions?
8.3.5. would like to stream the marketplace and opening
8.3.5.1. cost vs benefits
8.3.5.2. can we open a public vote for those not attending to see who might be interested in seeing this?
8.3.5.2.1. are we streaming any part of the event? if so, can we add this?
8.3.6. Get the floor plan at the venue
8.3.7. Open Space Facilitation Booth
8.3.7.1. after every session you're supposed to deliver a summary of your session
8.3.7.2. We organise a few laptops to type in the session results
8.3.7.3. Google Form to capture summary
8.3.8. prep google form with OS outcome template
9. Vision
9.1. Stop looking only at our own crowd
9.2. No competition to local events
9.3. Two levels
9.4. Diversity
9.5. Jurgen
9.6. Oana
9.7. Eelco
10. Staff
10.1. Student Volunteers from all Countries
10.1.1. Greg
10.1.2. Greg
11. Venue
11.1. delegate organisational stuff to a professional organising company
11.2. Olaf
11.3. sofa on stage
11.4. teleconference with Warsaw
11.5. video
11.6. wireless
11.7. tweet wall
11.8. badges
11.8.1. flags
11.8.2. first name and/or nickname
11.8.3. colours
11.8.3.1. organiser
11.8.3.2. speaker
11.8.3.3. spouse
12. Community
12.1. Community network marketplace
12.1.1. Cross countries exchanges (including sharing business collaboration)
12.1.2. Create the space/place for this
12.1.3. Host it
12.2. Integrate local communities
12.3. Jaume
12.4. Ivana
12.5. Christian
12.6. Nick
12.7. Jurgen
13. Industry Partners
13.1. Andrea Heck
13.2. Ken Power
13.3. William Gill
13.4. Talks
13.4.1. Call for Talks
13.4.2. Diversity of Speakers
13.4.2.1. Ensure good representation from all coutnries
13.5. Tracks
13.5.1. 3 or 4 Parallel Tracks?
14. Exciter Sofa
14.1. Erik Lundh
14.2. Olaf
14.3. Jens Hoffmann
14.4. Oana Juncu
14.5. Eelco
14.6. Catia
14.7. Ivana
14.8. Fabio
14.9. Marc L
14.10. 2x Michael
14.11. Waldorf and Statler on stage
14.11.1. only two people for a talk
14.11.2. exciters/cheerleaders
14.11.3. tweeting the talk live
14.11.4. keep good energy for the talk
14.11.5. test that in another event - proof of concept
14.11.6. keep the speaker comfortable
14.12. Spread the "word" before and during
14.13. PR
14.13.1. Contact with the media
15. Public relation sofa
15.1. Jule
15.2. Pablo
15.3. Christian
15.4. 2x Michael
15.5. Agile Alliance
15.5.1. Added info to their events calendar
16. Alien sofa
16.1. taking care of finding speakers working outside the software industry
16.2. Fabio
16.3. Thorsten
16.4. Pablo
16.5. Angel
16.6. Cesario
17. Final Things
17.1. feedback walls with sticky notes for each session
17.1.1. magic paper
17.2. big maps of Europe
17.2.1. visualizing local communities
17.2.2. visualizing participant statistics
17.3. appreciation cards that people can give to others during the conference
17.4. promote specific hashtags for sharing and learning.
17.5. Best Blog Post of the Conference Award
17.6. Open Space Preperation
17.7. ALENetwork Visions/Ideas
17.7.1. Idea Posters (from XP2011)
17.8. publish conference results
17.8.1. all links to persentation materials
17.8.2. all links to blog posts
17.8.3. tweet feed
17.8.3.1. single twitter tag #ALE2011
17.8.4. photo gallery
17.8.5. videos from the sessions
17.8.6. Mike Leber
17.9. Participant dictionary (like people page)
17.9.1. Wall?
17.9.2. Better integration on web site
17.9.3. connect to talks
17.10. Special sessions/events
17.10.1. Tuesday
17.10.1.1. organizer start event
17.10.1.2. speaker welcome session
17.10.1.3. Volunteer instructions
17.10.2. Wednesday
17.10.2.1. welcome the participants
17.10.3. Thursday
17.10.3.1. conference dinner
17.10.4. Friday
17.10.4.1. closing session
17.10.5. Saturday
17.10.5.1. organizers breakfast
17.10.5.2. conference retrospective
17.11. ALE2012 Preparation
17.12. Information for participants
17.12.1. as flyer
17.12.2. online
17.12.3. as mail
17.12.3.1. and on website
17.12.4. session schedule
17.12.5. travel tips
17.12.6. spoose/kids program
17.12.7. organizational information
17.13. Material
17.13.1. Stickers
17.13.1.1. ALE stickers