Office Manager

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Office Manager by Mind Map: Office Manager

1. Manage Office Operations

1.1. Keep the office running

1.1.1. Printer ink

1.1.2. Phone system

1.1.3. Technology

1.1.4. Office supplies

1.1.5. Manage suppliers

1.1.6. Maintain coffee machine

1.1.7. Swap out water in water cooler

1.1.8. Managing parking

1.2. Create a stunning space

1.2.1. Ensure that the office "shines"

1.2.2. Manage music playlist/volume

1.2.3. Refresh conference rooms

1.3. Light Accounting

1.3.1. Entering vendor invoices

1.3.2. Managing profitabilty reports

1.3.3. Mailing out vendor checks

2. Take care of The Team

2.1. Onboarding of new employees

2.1.1. Technology Setup

2.1.2. Orientation

2.1.3. Setting up payroll

2.2. Travel

2.2.1. Making reservations

2.2.2. Managing expense reports

2.2.3. Ensuring that people are well informed on trips

2.3. Remote offices

2.3.1. Making sure they feel connected

2.4. Organizing team lunches, parties, events

3. Take care of EVERYONE who enters our office

3.1. Being both caterer and host for meetings

3.2. Creating special welcome gifts

3.3. Asking the UPS guy if he wants water

3.4. Writing handwritten notes

3.5. Doing anything to make sure everyone is changed by being in our space - EVERYONE

4. Executive Assistant to CEO & President

4.1. Calendaring

4.2. Personal Assistant

4.3. Travel Plans

4.4. Order or pick up lunch some times

4.5. Make sure we are hydrating

4.6. Keep us organized

4.7. Help us to stay on time for meetings

4.8. PowerPoint Support

5. Heros

5.1. Joan Harris from MadMen

5.2. Florence Nightingale

5.3. Martha Stewart

5.4. Emily Post

5.5. Alton Brown

5.6. B. Smith