Company A – Order Fulfillment Process

made by Wick Li 20251208

Lancez-Vous. C'est gratuit
ou s'inscrire avec votre adresse e-mail
Company A – Order Fulfillment Process par Mind Map: Company A – Order  Fulfillment Process

1. Step 1 Sales & Contract(銷售與合約)

1.1. Activity 1.1 Assign Sales Team 指派銷售團隊

1.1.1. - CFR (Contract Fulfillment Responsible)

1.1.2. - AM (Account Manager)

1.1.3. - CSR (Customer Solution Responsible)

1.1.4. - KAM (Key Account Manager)

1.2. Activity 1.2 Collect & clarify customer needs 蒐集與釐清客戶需求

1.2.1. - KAM(總體客戶關係與商機擁有者)

1.2.2. - AM(主責 sales opportunity)

1.2.3. - CSR(從解決方案角度理解需求)

1.3. Activity 1.3 Design overall customer solution 設計整體解決方案(BoM/BoQ 等)

1.3.1. - SA (Solution Architect,技術端支援)

1.3.2. - CSR(負責整體 solution、BoM、BoQ)

1.3.3. - 若需要:產品專家/工程師(依實際組織)

1.4. Activity 1.4 Provide supply-related input 提供供應相關資訊與限制

1.4.1. - CSR(協調方案與供應限制)

1.4.2. - TSR (Tactical Supply Responsible)

1.4.3. - AM(評估供應條件是否能被客戶接受)

1.5. Activity 1.5 Define commercial terms & negotiate 定義商務條款並談判

1.5.1. - KAM(關鍵大客戶關係與決策影響)

1.5.2. - AM(主談價格與條款)

1.5.3. - CFR(從履約與執行角度給建議)

1.5.4. - TSR(就交期、Incoterm、付款條件、3PP 可供性給 input)

1.5.5. - 客戶端:採購、技術、法務等

1.6. Activity 1.6 Sign customer contract 簽署客戶合約

1.6.1. - KAM / AM(代表 Company A / Local Company 簽約或協調簽約)

1.6.2. - 客戶(Customer)

1.6.3. - CFR(確認條款將來可被履行)

2. Step 2 Solution & Project Setup / Handover(方案設定與專案交接)

2.1. Activity 2.1 Create solution scenario in Order Creation Tool

2.1.1. 在 Order Creation Tool 建立對應合約的方案情境

2.1.2. - SA(Solution Architect,依合約 scope 建 scenario)

2.1.3. - CSR(確認 scenario 與合約/方案一致)

2.2. Activity 2.2 Project finance setup 建立專案財務結構

2.2.1. - Project Manager(若已指派)

2.2.2. - PFR (Project Finance Responsible)

2.2.3. - Sales Team(提供合約與報價資料)

2.3. Activity 2.3 Internal documentation preparation 準備交接所需文件

2.3.1. - PFR(project setup / financial view)

2.3.2. - SA(scenario 文件)

2.3.3. - CFR / CSR(其他必要合約與技術文件)

2.4. Activity 2.4 Handover meeting: Sales → Supply

2.4.1. - 視情況:CFR, SA, CSR, Project Manager

2.4.2. 銷售團隊向供應團隊的交接會議

2.4.3. - Local Company Supply Team:TSR, OSR

2.4.4. - Company A Supply Team:TSR, OSR

3. Step 3 Customer PO & Value Contract(客戶採購單與內部 Value Contract)

3.1. Activity 3.1 Submit CPO & documents 上傳客戶採購單與相關文件

3.1.1. - Local TSR(如需補充供應資訊)

3.1.2. - Local OSR(Local Operational Supply Responsible)

3.1.3. - 客戶(提供 CPO 與合約要求)

3.2. Activity 3.2 Check completeness & clarify issues 文件與條款確認、澄清

3.2.1. - AM / KAM(若需重新確認商務條款)

3.2.2. - Local OSR(確認文件齊全、條款清楚)

3.2.3. - 客戶(釐清 CPO 中不清楚項目)

3.3. Activity 3.3 Create Value Contract in ERP

3.3.1. - Finance / PFR(VC 對應正確貨幣、金額等)

3.3.2. 在 ERP 中建立 Value Contract(VC)

3.3.3. - Company A OSR(將 CPO 轉入 ERP,建立 VC)

3.3.4. - Local OSR(接收 VC number 作後續依據)

3.4. Activity 3.4 Transfer scenario & release orders

3.4.1. - Company A OSR(接收並檢查 Sales Orders)

3.4.2. 將 scenario 釋放到 VC,產生 Sales Orders

3.4.3. - SA(將 scenario 交給 Local OSR)

3.4.4. - Local OSR(檢查數值、設定 requested delivery date)

4. Step 4 Internal Sales Orders & Purchase Orders to Suppliers(內部訂單與對供應商 PO)

4.1. Activity 4.1 Validate Sales Orders vs contract

4.1.1. 檢查 SO 是否符合合約(價值、條件…)

4.1.2. - Company A OSR(主檢查人)

4.1.3. - PFR / Finance(如涉及金額調整)

4.2. Activity 4.2 Release SOs to Procurement 將 SO 釋放給採購

4.2.1. - PSR (Procurement Supply Responsible)

4.2.2. - Company A OSR(從 ERP 釋放 SO 給 PSR)

4.3. Activity 4.3 Create POs & send via EDI

4.3.1. - IT / ERP support(維運 EDI 與系統)

4.3.2. 由系統產生 PO,透過 EDI 發送給供應商

4.3.3. - PSR(解除 SO block,允許系統產 PO)

4.3.4. - Suppliers(透過 EDI 接收 PO)

4.4. Activity 4.4 Handle 3PP orders 沒有 EDI 的第三方產品訂單處理

4.4.1. - 3PP Logistician(以 email 方式聯繫 3PP supplier order desk)

4.4.2. - PSR(將 3PP PO 交給 3PP Logistician)

4.4.3. - 3PP Suppliers(接收 PO、確認訂單)

5. Step 5 Supplier Delivery & Warehouse Receiving(供應商交貨與倉庫入庫)

5.1. Activity 5.1 Monitor POs until material arrival 監控 PO 直到物料到貨

5.1.1. - Suppliers(回覆 OA、交期)

5.1.2. - PSR(主責跟催並監控 PO)

5.1.3. - 3PP Logistician(與 3PP supplier 溝通)

5.2. Activity 5.2 Obtain & assess Order Acknowledgements

5.2.1. - Suppliers / 3PP Suppliers(提供 OA,如交期不佳需改善)

5.2.2. 收到 OA 並評估交期是否可接受

5.2.3. - PSR(針對有 EDI 的 supplier)

5.2.4. - 3PP Logistician(針對 3PP supplier)

5.3. Activity 5.3 Goods Receipt & Goods Issue at warehouse

5.3.1. - Warehouse Supervisor(管理倉儲作業品質)

5.3.2. 倉庫收貨並完成 GI,建立 Delivery Number

5.3.3. - Warehouse Staff(實際收貨、掃描、GI 作業)

5.3.4. - PSR(確認 GI 完成、系統中產生 delivery number)

5.4. Activity 5.4 Store material / prepare for RfS

5.4.1. 物料入庫,準備達到 Ready for Shipment 狀態

5.4.2. - Warehouse Staff

5.4.3. - Company A OSR / Local OSR(依需求決定哪些物料優先準備出貨)

6. Step 6 Shipment Planning & Call-Off(出貨規劃與叫車/叫貨)

6.1. Activity 6.1 Mark material Ready for Shipment (RfS)

6.1.1. 將物料標記為可出貨狀態

6.1.2. - Warehouse Staff(更新狀態)

6.1.3. - Company A OSR / Local OSR(根據專案/合約優先順序決定 RfS)

6.2. Activity 6.2 Create shipment in system 建立 shipment

6.2.1. - Warehouse Staff(提供實際庫存位置與體積/重量資訊)

6.2.2. - Transport Planner (TP)(在系統中建立 shipment)

6.3. Activity 6.3 Call-off shipment to DSP

6.3.1. - Warehouse Shipping / Outbound Coordinator(協調實際提貨)

6.3.2. 對 Distribution Service Provider 發出提貨/運輸指示

6.3.3. - TP(主責 call-off)

6.3.4. - Distribution Service Provider (DSP)

6.4. Activity 6.4 Fulfil preconditions: inspection / L/C / insurance

6.4.1. - Customer(依 Incoterm CPT 要求,負責保險)

6.4.2. 滿足出貨前的特別條件(若合約有要求)

6.4.3. - Inspection Company(執行驗貨,出 Quality Certificate)

6.4.4. - Company A OSR(安排驗貨、確認條件已達成)

6.4.5. - Banks(L/C issuing / advising bank,確保 L/C 已 operative)

6.5. Activity 6.5 Final go for shipment 實際放行出貨

6.5.1. - Warehouse / DSP(依指示實際出貨)

6.5.2. - TP(確認所有前置條件 OK,最終放行)

6.5.3. - Company A OSR(確認與合約條款及 L/C 時點一致)

7. Step 7 Invoicing & Payment / Letter of Credit(請款與收款 / 信用狀)

7.1. Activity 7.1 Decide invoicing trigger 選擇請款觸發點

7.1.1. (call-off 時或貨到目的地時,依合約條款)

7.1.2. - Company A OSR(依合約條款決定開立發票時點)

7.1.3. - PFR / Finance(確認收入認列與條件符合)

7.2. Activity 7.2 Issue invoice & shipping documents

7.2.1. - Customer(收受發票與運輸文件)

7.2.2. 開立發票與出貨相關單據

7.2.3. - Company A OSR(建立並核對 invoice 與 shipment 資訊)

7.2.4. - Warehouse / DSP(提供提單、運輸憑證等)

7.3. Activity 7.3 Present documents under Letter of Credit

7.3.1. - Issuing Bank(buyer’s bank)

7.3.2. 依 L/C 條款向銀行提示單據、請款

7.3.3. - Company A OSR / Finance(準備符合 L/C 條件的文件)

7.3.4. - Advising Bank(seller’s bank)

7.3.5. - Customer(承擔 L/C 下的付款義務)

7.4. Activity 7.4 Record revenue & update project financials

7.4.1. - Project Manager / KAM(瞭解合約履行情況與毛利)

7.4.2. 入帳並更新專案財務

7.4.3. - PFR(確保專案財務報表正確)

7.4.4. - Finance / Accounting Team