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PRINCE2 by Mind Map: PRINCE2
4.7 stars - 23 reviews range from 0 to 5



Continued Business Justification

At the start

continuous through the project

end justifies the means

specific objective, one product

Alignment to corporate strategy

Learn from experience

Defined Roles & responsibilities

Manage by Stages

Reasons, decision makers involved at appropriate intervals, 1 stage at a time, too short = unnecessary management effort, too long = not enough management involvement

project viability checked at end of each stage

Manage by exception

Defined tolerances, Time, Cost, Quality, Scope, Risk, Benefit

establish limits of delegated authority

Focus on Products

Product oriented

not activity oriented

What is a product, input or output, tangible or intangible, can be described in advance, can be created, can be tested

Tailor to suit the project environment

PRINCE2 a flexible process

Board and PM decide how method will be applied


Business Case

vital test of viability

dynamic - can change over time

proj must have continued biz justification

Approach, Develop, by Pr Executive, Verify, Pr board responsible, component of the PID, Maintain, Done at Managing Stage Boundary process, Confirm, via realisations of benefits, objective measures

9 Sections, Management Overview, Reasons, Business Options, Do nothing?, Do the minimum?, Do something?, Do the utmost?, Expected benefits, Expected dis-benefits, Timescales, Costs, Investment Appraisal, Major Risks


4 Layers, Corporate or Prog Management - commissioning, Project Board - Directing, Membership, Executive, Key decision maker, ensures objectives in line with biz strategy, ensures product achieves benefits outlined in Biz case, Senior User(s), Senior Supplier(s), Responsibilities, Success/Failure, directing pr (esp Pr Man), Resources/Funding, Supporting PM, Comms between proj team and ext stakeholders, Pr Manager - Managing, primary focus of PRINCE2, from customer organisation, delivers on behalf of board, NOT a joint role, Team Manager - Delivering

3 interests, Business, does pr meet a business need?, will it provide value for money?, Looked after by Executive, User, those affected by the change, have to live with consequences, Supplier


What is quality?, Meeting acceptance criteria, "Fit for purpose" or "compliance with criteria", FOCUS ON PRODUCTS!

Approach, Project Product Description, Quality management strategy, Product descriptions, NOT optional, Governs development of prod and review/approval, Quality Register, record details of planned and actual quality checks, Quality Review, tests prod conformance, works well for products with a large amount of subjectivity in their criteria, Good for reports, training manuals etc






Starting up a project

Appoint Exec and PM

Capture previous lessons

Desibn & appoint PM team

Prepare outline Biz Case

Select pr approach and assemble pr brief

Plan initiation stage

Directing a project

Done by the board Managed by exception

Authorise initiation

Authorize the project

Authorise a stage or exception plan

Give ad hoc direction

Authorise project closure

Initiating a project

Main output is the PID

Activities, Prepare risk management strategy, Prepare configuration management strategy, Prepare quality mangement strategy, Prepare communications management strategy, Set up project controls, Create project plan, Refine business case, Assemble PID, contract between board and PM

Controlling a project

Day to day activities of the PM

Day to day activities of the PM

activities, Auth a WP, Review WP status, Review completed WP, Review stage status, Report highlights, Capture and examine issues and risks, Take corrective action, Escalate issues and risks (to the board)

Managing project delivery

Undertaken by team managers

activities, Accept a WP, Execute a WP, Deliver a WP

Managing a stage boundary

enables board to authorize next stage

activities, Plan next stage, update project plan, update business case, report stage end, produce and exception plan

Closing a project

natural or premature

activities, prepare planned closure, prepare premature closure, hand over products, evaluate the project, recommend project closure


What is a project


bring about change

predefined product




vs Business as Usual


maintains existing operations


takes top priority

tried & tested

doing things the same way

Where do projects come from?

PEST, Political, Economic, Social, Technological, (Environmental), (Legal)

Projects in Controlled Environments