PRINCE2 (TM) Benefits Review Plan

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PRINCE2 (TM) Benefits Review Plan by Mind Map: PRINCE2 (TM) Benefits Review Plan

1. Overview

1.1. Purpose

1.1.1. A Benefits Review Plan is used to define how and when a measurement of the achievement of the project’s benefits, expected by the Senior User, can be made. The Plan is presented to the Executive during the Initiating a Project process, updated at each stage boundary, and used during the Closing a Project process to define any post-project benefits reviews that are required.

1.1.2. The plan has to cover the activities to find out whether the expected benefits of the products have been realized and how the products have performed when in operational use. Each expected benefit has to be assessed for the level of its achievement and whether any additional time is needed to assess the residual benefits. Use of the project’s products may have brought unexpected side-effects, either beneficial or adverse. Time and effort have to be allowed to identify and analyse why these side effects were not foreseen.

1.1.3. The plan has to cover the activities to find out whether the expected benefits of the products have been realized and how the products have performed when in operational use. Each expected benefit has to be assessed for the level of its achievement and whether any additional time is needed to assess the residual benefits. Use of the project’s products may have brought unexpected side-effects, either beneficial or adverse. Time and effort have to be allowed to identify and analyse why these side effects were not foreseen.

1.2. Contents

1.2.1. The Benefits Review Plan should cover the following topics.

1.2.2. Benefit Matrix

1.2.3. The Project's Product

1.2.4. Resourcing

1.3. Advice

1.3.1. The Benefits Review Plan is derived from the: Business Case, Project Product Description (in particular the acceptance Criteria) and if available the programme’s benefits realization plan and the organisation’s corporate performance monitoring function (e.g. centre of excellence).

1.3.2. The Benefits Review Plan can take a number of formats, including: Document, spreadsheet or presentation slides; Entry in a project management tool.

1.3.3. The following quality criteria should be observed:

1.3.3.1. Covers all the benefits in the Business Case

1.3.3.2. The benefits are measurable and baseline measures have been recorded

1.3.3.3. Describes suitable timing for measurement of the benefits, together with reasons for the timing

1.3.3.4. Identifies the skills or individuals who will be needed to carry out the measurements

1.3.3.5. The effort and cost to undertake the benefits reviews is realistic when compared with the value of the anticipated benefits

1.3.3.6. Consideration is given to whether dis-benefits should be measured and reviewed.

2. Benefit Matrix

2.1. Ref no. [....]

2.1.1. Benefit Description

2.1.1.1. [...]

2.1.2. Owner

2.1.2.1. [...]

2.1.3. Measurement

2.1.3.1. How

2.1.3.1.1. [...]

2.1.3.2. When

2.1.3.2.1. [...]

2.1.4. Resources

2.1.4.1. [...]

2.1.5. Baseline

2.1.5.1. [...]

2.2. Ref no. [....]

2.2.1. Benefit Description

2.2.1.1. [...]

2.2.2. Owner

2.2.2.1. [...]

2.2.3. Measurement

2.2.3.1. How

2.2.3.1.1. [...]

2.2.3.2. When

2.2.3.2.1. [...]

2.2.4. Resources

2.2.4.1. [...]

2.2.5. Baseline

2.2.5.1. [...]

2.3. Ref no. [....]

2.3.1. Benefit Description

2.3.1.1. [...]

2.3.2. Owner

2.3.2.1. [...]

2.3.3. Measurement

2.3.3.1. How

2.3.3.1.1. [...]

2.3.3.2. When

2.3.3.2.1. [...]

2.3.4. Resources

2.3.4.1. [...]

2.3.5. Baseline

2.3.5.1. [...]

2.4. Ref no. [....]

2.4.1. Benefit Description

2.4.1.1. [...]

2.4.2. Owner

2.4.2.1. [...]

2.4.3. Measurement

2.4.3.1. How

2.4.3.1.1. [...]

2.4.3.2. When

2.4.3.2.1. [...]

2.4.4. Resources

2.4.4.1. [...]

2.4.5. Baseline

2.4.5.1. [...]

2.5. Ref no. [....]

2.5.1. Benefit Description

2.5.1.1. [...]

2.5.2. Owner

2.5.2.1. [...]

2.5.3. Measurement

2.5.3.1. How

2.5.3.1.1. [...]

2.5.3.2. When

2.5.3.2.1. [...]

2.5.4. Resources

2.5.4.1. [...]

2.5.5. Baseline

2.5.5.1. [...]

2.6. Ref no. [....]

2.6.1. Benefit Description

2.6.1.1. [...]

2.6.2. Owner

2.6.2.1. [...]

2.6.3. Measurement

2.6.3.1. How

2.6.3.1.1. [...]

2.6.3.2. When

2.6.3.2.1. [...]

2.6.4. Resources

2.6.4.1. [...]

2.6.5. Baseline

2.6.5.1. [...]

2.7. Ref no. [....]

2.7.1. Benefit Description

2.7.1.1. [...]

2.7.2. Owner

2.7.2.1. [...]

2.7.3. Measurement

2.7.3.1. How

2.7.3.1.1. [...]

2.7.3.2. When

2.7.3.2.1. [...]

2.7.4. Resources

2.7.4.1. [...]

2.7.5. Baseline

2.7.5.1. [...]

3. Resourcing

3.1. [It may be helpful to provide some overall comments or requirements here]

4. The Project's Product

4.1. [Provide some notes on how the performance of the overall Project’s Product will be reviewed]

5. How to use this template

5.1. How to share this template with your team

5.1.1. Send an email

5.1.1.1. 1. Click Share this map

5.1.1.2. 2. Select Invite People

5.1.1.3. 3. Write a message

5.1.1.4. 4. Click Invite

5.1.2. Send a link

5.1.2.1. 1. Click Share this map

5.1.2.2. 2. Tick Link to share

5.1.2.3. 3. Copy the link to share it

5.1.3. Export

5.1.3.1. 1. Click down arrow, bottom right

5.1.3.2. 2. Select the export option you want

5.2. How to complete this template

5.2.1. Complete the sections in square brackets

5.2.1.1. [....]

5.2.2. Read these sections for help on this template

5.2.2.1. Purpose

5.2.2.2. Advice

5.2.3. Navigate using the links in Contents

5.2.3.1. Contents

5.3. Attribution

5.3.1. Copyright © AXELOS Limited 2009. All rights reserved. Material is reproduced with the permission of AXELOS

5.4. Get this template here

6. Document information

6.1. Project Name

6.1.1. [name]

6.2. Date

6.2.1. [date]

6.3. Release

6.3.1. Draft/Final

6.4. Author

6.4.1. [author]

6.5. Owner

6.5.1. [owner]

6.6. Client

6.6.1. [client]

6.7. Document Number

6.7.1. [number]

6.8. Revision, Approvals & Distribution

6.8.1. Revision History

6.8.1.1. Revision # [....]

6.8.1.1.1. Revision Date

6.8.1.1.2. Previous Revision Date

6.8.1.1.3. Summary of Changes

6.8.1.1.4. Changes Marked

6.8.1.2. Revision # [....]

6.8.1.2.1. Revision Date

6.8.1.2.2. Previous Revision Date

6.8.1.2.3. Summary of Changes

6.8.1.2.4. Changes Marked

6.8.1.3. Revision # [....]

6.8.1.3.1. Revision Date

6.8.1.3.2. Previous Revision Date

6.8.1.3.3. Summary of Changes

6.8.1.3.4. Changes Marked

6.8.1.4. Date of next revision:

6.8.1.4.1. [....]

6.8.2. Approvals

6.8.2.1. Approval # [....]

6.8.2.1.1. Name

6.8.2.1.2. Signature

6.8.2.1.3. Title

6.8.2.1.4. Date of Issue

6.8.2.1.5. Version

6.8.2.2. Approval # [....]

6.8.2.2.1. Name

6.8.2.2.2. Signature

6.8.2.2.3. Title

6.8.2.2.4. Date of Issue

6.8.2.2.5. Version

6.8.2.3. Approval # [....]

6.8.2.3.1. Name

6.8.2.3.2. Signature

6.8.2.3.3. Title

6.8.2.3.4. Date of Issue

6.8.2.3.5. Version

6.8.3. Distribution

6.8.3.1. Distribution # [....]

6.8.3.1.1. Name

6.8.3.1.2. Title

6.8.3.1.3. Date of issue

6.8.3.1.4. Version

6.8.3.2. Distribution # [....]

6.8.3.2.1. Name

6.8.3.2.2. Title

6.8.3.2.3. Date of issue

6.8.3.2.4. Version