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PRINCE2 (TM) Benefits Review Plan by Mind Map: PRINCE2 (TM) Benefits Review
Plan
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PRINCE2 (TM) Benefits Review Plan

Document information

Project Name

[name]

Date

[date]

Release

Draft/Final

Author

[author]

Owner

[owner]

Client

[client]

Document Number

[number]

Revision, Approvals & Distribution

Revision History, Revision # [....], Revision Date, [date], Previous Revision Date, [date], Summary of Changes, [change], Changes Marked, [change mark], Revision # [....], Revision Date, [date], Previous Revision Date, [date], Summary of Changes, [change], Changes Marked, [change mark], Revision # [....], Revision Date, [date], Previous Revision Date, [date], Summary of Changes, [change], Changes Marked, [change mark], Date of next revision:, [....]

Approvals, Approval # [....], Name, [name], Signature, [signature], Title, [title], Date of Issue, [date], Version, [version], Approval # [....], Name, [name], Signature, [signature], Title, [title], Date of Issue, [date], Version, [version], Approval # [....], Name, [name], Signature, [signature], Title, [title], Date of Issue, [date], Version, [version]

Distribution, Distribution # [....], Name, [name], Title, [title], Date of issue, [date], Version, [version], Distribution # [....], Name, [name], Title, [title], Date of issue, [date], Version, [version]

Overview

Purpose

A Benefits Review Plan is used to define how and when a measurement of the achievement of the project’s benefits, expected by the Senior User, can be made. The Plan is presented to the Executive during the Initiating a Project process, updated at each stage boundary, and used during the Closing a Project process to define any post-project benefits reviews that are required.

The plan has to cover the activities to find out whether the expected benefits of the products have been realized and how the products have performed when in operational use. Each expected benefit has to be assessed for the level of its achievement and whether any additional time is needed to assess the residual benefits. Use of the project’s products may have brought unexpected side-effects, either beneficial or adverse. Time and effort have to be allowed to identify and analyse why these side effects were not foreseen.

The plan has to cover the activities to find out whether the expected benefits of the products have been realized and how the products have performed when in operational use. Each expected benefit has to be assessed for the level of its achievement and whether any additional time is needed to assess the residual benefits. Use of the project’s products may have brought unexpected side-effects, either beneficial or adverse. Time and effort have to be allowed to identify and analyse why these side effects were not foreseen.

Contents

The Benefits Review Plan should cover the following topics.

Benefit Matrix

The Project's Product

Resourcing

Advice

The Benefits Review Plan is derived from the: Business Case, Project Product Description (in particular the acceptance Criteria) and if available the programme’s benefits realization plan and the organisation’s corporate performance monitoring function (e.g. centre of excellence).

The Benefits Review Plan can take a number of formats, including: Document, spreadsheet or presentation slides; Entry in a project management tool.

The following quality criteria should be observed:, Covers all the benefits in the Business Case, The benefits are measurable and baseline measures have been recorded, Describes suitable timing for measurement of the benefits, together with reasons for the timing, Identifies the skills or individuals who will be needed to carry out the measurements, The effort and cost to undertake the benefits reviews is realistic when compared with the value of the anticipated benefits, Consideration is given to whether dis-benefits should be measured and reviewed.

Benefit Matrix

To define the parties interested in the project and the means and frequency of communication between them and the project

Ref no. [....]

Benefit Description, [...]

Owner, [...]

Measurement, How, [...], When, [...]

Resources, [...]

Baseline, [...]

Ref no. [....]

Benefit Description, [...]

Owner, [...]

Measurement, How, [...], When, [...]

Resources, [...]

Baseline, [...]

Ref no. [....]

Benefit Description, [...]

Owner, [...]

Measurement, How, [...], When, [...]

Resources, [...]

Baseline, [...]

Ref no. [....]

Benefit Description, [...]

Owner, [...]

Measurement, How, [...], When, [...]

Resources, [...]

Baseline, [...]

Ref no. [....]

Benefit Description, [...]

Owner, [...]

Measurement, How, [...], When, [...]

Resources, [...]

Baseline, [...]

Ref no. [....]

Benefit Description, [...]

Owner, [...]

Measurement, How, [...], When, [...]

Resources, [...]

Baseline, [...]

Ref no. [....]

Benefit Description, [...]

Owner, [...]

Measurement, How, [...], When, [...]

Resources, [...]

Baseline, [...]

Resourcing

Included against each benefit in the matrix but it may be helpful to provide some overall comments or requirements here

[It may be helpful to provide some overall comments or requirements here]

The Project's Product

In addition to the individual benefits of the project, provide some notes on how the performance of the overall Project’s Product will be reviewed

[Provide some notes on how the performance of the overall Project’s Product will be reviewed]

How to use this template

How to share this template with your team

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Export, 1. Click down arrow, bottom right, 2. Select the export option you want

How to complete this template

Complete the sections in square brackets, [....]

Read these sections for help on this template, Purpose, Advice

Navigate using the links in Contents, Contents

Attribution

Copyright © AXELOS Limited 2009. All rights reserved. Material is reproduced with the permission of AXELOS

Get this template here