Mind Mapping for Business Productivity 17 May 2016

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Mind Mapping for Business Productivity 17 May 2016 by Mind Map: Mind Mapping for  Business Productivity 17 May 2016

1. Welcome

1.1. About Biggerplate

1.1.1. The Home of Mind Mapping

1.1.2. Content

1.1.2.1. Mind Map Library

1.1.2.2. Templates & Examples

1.1.3. Learning

1.1.3.1. Workshops & Events

1.1.3.2. E-learning Courses

1.1.4. Community

1.1.4.1. Global community

1.1.4.2. +100,000 Members

1.1.4.3. Business, Education, Other...!

1.2. About You: Visual Explorer

1.2.1. What does productive feel like?

1.2.2. What does unproductive feel like?

1.3. About Today

1.3.1. Workshop Elements

1.3.1.1. Mind mapping

1.3.1.2. Business Productivity

1.3.1.3. Daily Uses

1.3.2. Learning Progression

2. Business Productivity

2.1. What do we mean?

2.1.1. Working effectively in line with overall business plans and priorities

2.2. Why does it matter?

2.2.1. Information Overload

2.2.1.1. Lots coming at us

2.2.1.2. Lots in our heads

2.2.2. We're all under pressure

2.2.2.1. Time

2.2.2.2. Tasks

2.2.2.3. Teams

2.3. Group Review

2.3.1. Drains & Blockers?

2.3.1.1. Meetings

2.3.1.1.1. Too many

2.3.1.1.2. Not effective

2.3.1.1.3. What's the objective

2.3.1.2. Information

2.3.1.2.1. Lacking key info

2.3.1.2.2. Info spread out

2.3.1.3. Lack of clarity

2.3.1.3.1. Objectives

2.3.1.3.2. Priorities

2.3.1.4. Interruptions

2.3.1.4.1. Phone calls

2.3.1.4.2. E-mail

2.3.1.4.3. People

2.3.1.5. Process

2.3.1.5.1. Gets in the way

2.3.1.5.2. Slows you down

2.3.1.5.3. Or lack of...

2.3.1.6. Negative people

2.3.1.6.1. Moaning

2.3.1.6.2. Energy sappers

2.3.2. Productivity Enablers?

2.3.2.1. Teamwork

2.3.2.1.1. Positive inputs

2.3.2.1.2. Problem solving

2.3.2.1.3. Pro-active

2.3.2.1.4. Can do

2.3.2.2. Clarity of thinking

2.3.2.2.1. Starting points

2.3.2.2.2. Sequence

2.3.2.2.3. Writing

2.3.2.2.4. Objectives

2.3.2.2.5. Priorities

2.3.2.3. Focus

2.3.2.3.1. Avoid multi-tasking

2.3.2.4. Leadership

2.3.2.4.1. Clear objectives

2.3.2.4.2. Info shared well

2.3.2.5. Environment

2.3.2.5.1. Out/in office

3. Mind Mapping

3.1. "Visual organisation of ideas and information"

3.2. Facts/Fiction

3.2.1. True

3.2.1.1. Personal

3.2.1.1.1. What works for you

3.2.1.2. Contextual

3.2.1.2.1. Consider audience

3.2.1.3. Adaptable

3.2.2. False

3.2.2.1. Right/wrong way

3.2.2.2. Unstructured/messy

3.2.2.3. Panacea for all

3.3. Exercise: Reproduce Map

3.4. Group Review

3.4.1. General thoughts?

3.4.1.1. Writing

3.4.1.1.1. More/less detail

3.4.1.2. I used to do this...

3.4.1.3. Consider audience

3.4.1.3.1. Simple view

3.4.1.3.2. More info

3.4.1.4. Different styles

3.4.1.5. Neatness

3.4.1.6. Artistic flourish?

3.4.2. Paper

3.4.2.1. Pros

3.4.2.1.1. Do it anywhere

3.4.2.1.2. Quick

3.4.2.1.3. Cheap

3.4.2.1.4. Preference

3.4.2.1.5. No restrictions...

3.4.2.1.6. Slows me down

3.4.2.2. Cons

3.4.2.2.1. Changing/moving

3.4.2.2.2. Making mistakes

3.4.2.2.3. Running out of space

3.4.2.2.4. Sharing

3.4.3. Software

3.4.3.1. Pros

3.4.3.1.1. Facilitate

3.4.3.1.2. One stream

3.4.3.1.3. Presentation

3.4.3.1.4. Zoom in/out

3.4.3.1.5. Loss/storage

3.4.3.1.6. Agile

3.4.3.1.7. Link to other apps

3.4.3.1.8. Speed

3.4.3.2. Cons

3.4.3.2.1. Limitations

3.4.3.2.2. Learning curve

3.4.3.2.3. Cost

3.4.3.2.4. User input

3.4.3.2.5. More screens

4. SWOT Mapping

4.1. What & Why?

4.1.1. Strengths, Weaknesses, Opportunities, Threats

4.1.2. Clarify context for decision making

4.1.3. Identify key areas for attention

4.1.4. Align with business priorities

4.2. Exercise: SWOT

4.2.1. Part 1

4.2.1.1. Post-it Capture

4.2.2. Part 2

4.2.2.1. Batch and Group

4.2.3. Part 3

4.2.3.1. Convert into mind map

4.2.4. Part 4

4.2.4.1. Discuss with neighbour

4.2.4.1.1. Explain your story

4.2.4.1.2. Listen to their story

4.2.4.1.3. Add any new ideas

4.2.5. Part 5

4.2.5.1. Identify Top 3 items in your map

4.3. Group Review

4.3.1. Post it section

4.3.1.1. Skip post its?

4.3.1.2. Helps go broad

4.3.2. Batching helps

4.3.3. Playing with ideas

4.3.3.1. Helps ideas

4.3.3.2. Create clarity

4.3.3.3. Leads to priorities

4.3.4. Briefing others

4.3.4.1. Testing ideas

4.3.4.2. Quick understanding

4.4. Exercise: Hybrid SWOT

5. Productive Mapping

5.1. Capture

5.1.1. Principles

5.1.1.1. Clear your mind!

5.1.1.1.1. Brain capacity

5.1.1.1.2. Confidence

5.1.1.1.3. Relax!

5.1.1.2. Capture everything

5.1.1.2.1. Quantity (not quality)

5.1.1.2.2. Worry later

5.1.1.3. Group similar ideas

5.1.1.3.1. Connections

5.1.1.3.2. Themes

5.1.2. Features

5.1.2.1. Add and move topics

5.1.2.1.1. Move things

5.1.2.1.2. Add info

5.1.2.2. 2nd layer information

5.1.2.2.1. Notes

5.1.2.2.2. Hyperlinks

5.2. Prioritise

5.2.1. Principles

5.2.1.1. You can't action 100 priority items

5.2.1.2. Prioritisation = Decision Making

5.2.1.2.1. Focusing resources

5.2.1.2.2. Understand trade offs

5.2.1.2.3. What not to do

5.2.1.3. Top 3 Thinking

5.2.1.3.1. Task 1

5.2.1.3.2. Task 2

5.2.1.3.3. Task 3

5.2.2. Features

5.2.2.1. Sort & Re-order

5.2.2.1.1. Prioritise Top to Bottom

5.2.2.1.2. Numbering

5.2.2.2. Icons/Markers

5.2.2.2.1. Priorities

5.2.2.2.2. Urgent

5.3. Plan

5.3.1. Principles

5.3.1.1. "Plans are useless, but planning is invaluable"

5.3.1.2. Adaptable planning

5.3.1.2.1. Flexible systems

5.3.1.2.2. Accommodate new info

5.3.1.2.3. Avoid starting over...!

5.3.1.3. Break things down

5.3.1.3.1. Smaller tasks

5.3.1.3.2. Manageable actions

5.3.1.4. What, Who, When

5.3.1.4.1. Action required

5.3.1.4.2. Owner of actions

5.3.1.4.3. Order of actions

5.3.2. Features

5.3.2.1. Task Information

5.3.2.2. What, who, when...

5.4. Progress

5.4.1. Principles

5.4.1.1. Finishing v Progressing

5.4.1.1.1. We stress about unfinished

5.4.1.1.2. We're pleased with progress

5.4.1.1.3. Moveable or "completable"

5.4.1.2. 'Nudge' 100 things forward

5.4.1.2.1. Multiple projects

5.4.1.2.2. Context Switching

5.4.1.3. Monitor & Review

5.4.1.3.1. 'Glance access'

5.4.1.3.2. Info at your fingertips

5.4.1.3.3. Provides signposts

5.4.2. Features

5.4.2.1. Progress Markers

5.4.2.1.1. Moved/Unmoved

5.4.2.1.2. % Complete

5.4.2.2. Mind Map Filters

6. Key Templates

6.1. Personal Organiser (Weekly Planner)

6.1.1. Draw 6 main branches (or alternatives)

6.1.2. Populate your map

6.1.2.1. Part 1

6.1.2.1.1. Names, tasks, ideas, problems...

6.1.2.1.2. (Refer back to SWOT)

6.1.2.2. Part 2

6.1.2.2.1. Discuss with neighbour

6.1.2.2.2. Apply Top 3 Thinking

6.1.3. Hybrid Map

6.1.4. Group Review

6.2. Meeting Planner

6.2.1. Choose a meeting/call/event

6.2.2. Draw these branches (POST)

6.2.3. Add next level info

6.2.3.1. P: Why are you having this meeting?

6.2.3.2. O: What do you want to get out of it?

6.2.3.3. S: How does meeting progress?

6.2.3.4. T: When, time of day, duration

6.2.4. Group Review

6.3. Lessons Learned

6.4. Client/Project Manager

6.4.1. Add clients/projects to new map

6.4.2. Add secondary topics

6.4.2.1. Objectives

6.4.2.2. Actions

6.4.2.2.1. Top 3

6.4.2.2.2. Other

6.4.2.3. People

6.4.2.4. Research

6.4.2.5. SWOT

6.5. Group Review

7. Conclusions

7.1. E-Learning Access

7.2. Further Information

7.3. Checking Out