How to organize a barcamp

This mindmap collects best practices, ressources and experiences on organizing a barcamp.

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How to organize a barcamp par Mind Map: How to organize a barcamp

1. Organizer Team

1.1. smaller is more effective

1.2. don't overstress consensus

2. Product vision

3. Venue

3.1. Venue only for the camp

3.2. see it before, book it in advance

3.3. Best barcamps are in a closed venue

4. Date

5. Open Space Facilitator

5.1. Learn more on Open Space Technology

5.1.1. The Open Space Technology Website

5.1.2. The Tao of Holding Space

6. Infrastructure

6.1. Internet connection at the venue (WiFi)

6.2. Map location at/of the venue

6.3. Material for facilitation

6.3.1. Pens

6.3.2. Flipcharts

6.3.3. Masking Tape

6.3.4. Post-Its

7. Marketing/Enchantement

7.1. Website

7.2. Twitter account + participant list

7.2.1. define & communicate a standard hashtag

7.3. Advertising

7.4. T-Shirts

8. Organization

8.1. Registration

8.1.1. Exceptions are work intense

8.1.2. Available Services Amiando Eventbride

8.2. Organizing team (don't has to be big)

8.2.1. Setup a regular organizer Google Hangout /Skype Conference

8.2.2. We used Google+ has our discussion plattform

8.2.3. We used Trello for the Task Management

8.3. (Sponsors)

8.4. Billing: How do the bills flow?

8.4.1. Do you want to handle the money flow? Tax issues

8.4.2. Could be organized, that participants and sponsors are sending money to the venue

9. Spirit & Quality

9.1. Don’t over organize, just let it happen

9.2. Position Papers in advance are a good to get reservations from serious people

9.3. A higher price enforces commitment

9.3.1. barcamps (normally) are free of charge

9.4. Food & Beverages should be available on all days during the whole day

10. Participants

10.1. How many people?

10.2. People from abroad?

10.3. Language?

11. sustainability

11.1. Publication?

11.1.1. such as "Best Minds Meet"

11.2. Video documentation?

11.3. Branding?

11.4. Visual Recording