1. Potential Risks & Solutions
1.1. Budget Overrun
1.1.1. Monitor expenses, prioritize essential costs
1.2. Safety issues
1.2.1. Get travel insurance, verify safety measures
1.3. Delays
1.3.1. Plan for flexibility, have backup plans
2. Measuring Success
2.1. Trip remains within budget
2.2. Clients enjoy the trip and rate it highly
2.3. No major safety issues arise
2.4. Balance of adventure, culture, and relaxation achieved
3. Project Goals and Objectives
3.1. Plan a fun, safe, and affordable trip
3.2. Mix of hiking, cultural experiences, and beach time
3.3. Stay within an $8,000 - $10,000 budget
3.4. Ensure safety and emergency preparedness
3.5. Choose eco-friendly options
3.6. Deliver a complete travel itinerary
4. Project Constraints and Limitations
4.1. Budget: $8,000 - $10,000
4.2. Time: 7 to 14 days
4.3. Resources: Affordable, high-quality accommodations and activities
4.4. Group Size: 4 travelers
4.5. Sustainability: Eco-friendly stays and tours
4.6. Scope: Key destinations (Arenal, Monteverde, Manuel Antonio, Tamarindo)
5. Key Tasks and Timeline
5.1. Pre-Trip Planning (Week 1-2)
5.1.1. Finalize dates and itinerary
5.1.2. Research flights, accommodations, activities
5.1.3. Organize travel documents and insurance
5.2. Booking Process (Week 3-4)
5.2.1. Confirm and book flights, stays, and tours
5.2.2. Arrange local transportation
5.2.3. Compile all travel and emergency details
5.3. Final Review (Week 5)
5.3.1. Send finalized itinerary to the group
5.3.2. Double-check all reservations
5.3.3. Confirmation call with clients confirming all good to go
6. Stakeholders and Expectations
6.1. Jordan Vega & Friends
6.1.1. Want a well-organized, budget-friendly, and adventure-filled trip
6.2. Accommodation & Tour Providers
6.2.1. Need timely bookings and clear schedules
6.3. Venture Vista Travel Team
6.3.1. Ensure smooth execution and happy clients = more business in the future
7. Resources Needed
7.1. Personnel
7.1.1. Travel Planner
7.1.2. Local guides
7.1.3. Accommodation and Transport Providers
7.2. Materials & Technology
7.2.1. Booking Websites (e.g., Airbnb, Booking.com)
7.2.2. Travel Documents (passports, insurance, itinerary)
7.2.3. Communication Tools (email, messaging apps)
7.3. Estimated Costs
7.3.1. Flights: $1,600 - $2,400
7.3.2. Accommodation: $1,260 - $2,520
7.3.3. Transportation: $400 - $600
7.3.4. Activities: $1,200 - $2,400
7.3.5. Meals: $1,680 - $2,800