OKfest 2012

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OKfest 2012 by Mind Map: OKfest 2012

1. Vision, Goals & Theme

1.1. Theme

1.1.1. Using open knowledge

1.1.1.1. shift the discourse more from producing and "opening" toward using

1.2. Goals

1.2.1. Buiding community

1.2.1.1. Building community out

1.2.1.1.1. Connecting new scenes to gain momentum

1.2.1.2. Building community in

1.2.1.2.1. Increasing cohesion of the open knowledge communities around the world

1.2.1.2.2. Social aspect (ie. evening programme)

1.2.1.2.3. Sharing knowledge - learning new skills (about how to use open knowledge)

1.2.1.3. Local and international pespective

1.2.1.3.1. Finland

1.2.1.3.2. International

1.2.2. Lobbying & publicity

1.2.2.1. Let the international experts meet the local decision makers

1.2.2.1.1. like AaltoES did with Steve Blank

1.2.2.2. Reach wide audience trough general media

1.2.2.3. Reach targeted audience through professional journals etc.

1.2.3. Numeric goals

1.2.3.1. Number of speakers

1.2.3.1.1. International

1.2.3.1.2. Finnish

1.2.3.2. Number of participants

1.2.3.2.1. International

1.2.3.2.2. Finnish

1.2.3.3. Number of events (during the festival week)

1.2.3.4. Visibility

1.2.3.4.1. Media

1.2.3.4.2. Web page visitors

1.2.3.4.3. Social media

1.2.3.5. Reached Finnish decision makers

1.2.4. Empowering

1.2.4.1. Make people able to use open knowledge

1.2.4.2. Make people able to produce open knowledge

2. Finance

2.1. sales pitch

2.2. sponsoring packages

3. Venue & spaces

3.1. cleaning

3.2. technology

3.2.1. wlan

3.2.2. electricity plugs for all

3.3. catering

3.4. guidance at the venue

3.4.1. Information design

3.4.2. space design

3.5. venue: Aaalto Media Factory / Aalto University

3.5.1. Sampo hall (300) (from Tuesday 18.9)

3.5.2. Sampo hall lobby (300) (from Tuesday 18.9)

3.5.3. Film Studio (400) (from Wednesday 19.9)

3.5.4. 8th floor lecture room (150)

3.5.5. Aalto Media Factory auditorium (50)

3.5.6. Aalto FabLab (30)

3.5.7. platform between Media Factory and Sampo hall (outdoor) (?)

4. Program http://bit.ly/OKfest_agenda

4.1. Evening program

4.2. Academic program

4.2.1. Call for Papers

4.2.2. Peer review

4.3. Satellite events

4.3.1. Meetings

4.3.2. Bigger side event (ie. the Day of Data Journalism)

4.4. OGDcamp

4.4.1. Practical courses

4.4.2. Spending Data Camp

4.4.3. Green Hackathon / EIT

4.4.4. Workshops

4.4.5. Lightning talks

4.5. OKcon

4.5.1. Possible streams / tracks

4.5.1.1. Open Science (distinct from Social Science)

4.5.1.2. Research stream

4.5.1.3. Open Cultural Heritage

4.5.1.4. Open Hardware / Open Design

4.5.1.5. Open education

4.5.1.6. Open technology (standards, software, etc.)

4.5.1.7. Business / start-up stream

4.5.2. Keynotes

4.5.2.1. Big names

4.5.2.1.1. Hans Rosling

4.5.2.1.2. Linus Torvalds

4.6. Pre-events

4.7. Program committee

4.7.1. Call for proposals / participation

4.7.1.1. OKcon

4.7.1.1.1. Research stream CfP

4.7.1.1.2. call for sessions for tracks

4.7.1.1.3. key note speaker ideas

4.7.1.2. OGD camp

4.7.1.2.1. call for sessions

4.7.1.2.2. call for workshops

4.7.1.3. TV studio

4.7.1.4. Satellite Events

5. Communication, marketing, documentation

5.1. documenting the event

5.1.1. video filming

5.1.1.1. live streaming

5.1.1.2. after production

5.1.2. proceedings

5.1.3. TV studio team

5.1.3.1. Arcada?

5.1.4. photographer

5.1.5. Twitter dump (arrange beforehand)

5.2. Website

5.2.1. interactive agenda (people may pre-subscribe to events / individual sessions)

5.2.2. call for proposals

5.2.3. practical info

5.3. marketing

5.3.1. press releases

5.3.1.1. + press partners

5.3.2. announcements

5.3.3. social media

5.3.4. email lists

5.3.5. Testimonials (collect *at* event)

5.4. Post-event communication

5.4.1. Mail out

5.4.2. Post event materials page

5.5. Going public

5.5.1. Visual program

5.5.2. Fix the dates for big events OGDcamp & OKcon

5.5.3. okfestival.org up and running

5.5.4. first wave of blog posts, emails & social media

5.5.5. press release?

6. Logistics

6.1. People

6.1.1. Master contact list

6.1.2. Organizers

6.1.3. Speakers

6.1.4. Participants

6.1.5. Sponsors

6.1.6. Other stakeholders

6.1.7. Decision makers to be reached

6.1.8. Media contacts

6.2. Infokit

6.2.1. Practical info

6.2.1.1. Events

6.2.1.2. Evening program

6.2.1.3. Helsinki

6.2.2. Badge

6.2.3. Info / presents from the sponsors

6.3. Travel arrangements

6.3.1. Travel bursary

6.3.1.1. Think about who to approach

6.4. Accomodation

6.4.1. Hotel deals

6.5. Registering beforehand (=tickets?)

6.5.1. Need better system than previous years

6.5.1.1. Autogenerated Invoices

6.5.1.2. Find out country of origin

6.5.2. Decide on pricing

6.6. Reception & info desk

6.6.1. Speaker registration

6.6.2. Volunteer registration

6.7. Refreshments

6.7.1. Sponsorship

6.7.2. General - water / tea/ coffee

6.8. Shipping (organisers & other)

6.8.1. Banners

6.8.2. Stickers

6.8.3. T-shirts

7. Organization http://muistio.tieke.fi/OKfest

7.1. Core organizers (institutions)

7.1.1. Open Knowledge Foundation

7.1.2. Aalto University

7.1.2.1. Media Factory

7.1.2.2. OSIO

7.1.3. European Institute of Innovation and Technology (EIT)

7.1.4. Forum Virium Helsinki

7.1.5. The Finnish Institute in London

7.2. Organizing committee (people)

7.2.1. Contact persons to the organizing institutions

7.2.2. Commitment

7.2.3. Roles

7.2.3.1. Coordinator in Helsinki

7.2.4. Paid and voluntary

7.3. Work methods

7.3.1. Internal communication

7.3.1.1. Master documents

7.3.1.2. Back channel

7.3.2. Coordination

7.3.2.1. one week time for the organization to comment any initiative / communication (?)

7.3.2.2. document everything on the mailing list (?)

7.3.3. Planning

7.4. Program Committee