Medallion Concert

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Medallion Concert by Mind Map: Medallion Concert

1. STAFF

1.1. HIre Shot Girls

1.1.1. Duration: 3 hrs

1.1.2. Resources Needed

1.1.2.1. T-Shirts for uniform

1.1.2.2. Shot carrying trays

1.1.3. Resources Provided

1.1.3.1. None

1.2. Hire Dancers

1.2.1. Duration: 3 hrs

1.2.2. Resources Needed

1.2.2.1. T-Shirts for uniform

1.2.3. Resources Provided

1.2.3.1. None

1.3. Hire Security

1.3.1. Duration: 8 hrs

1.3.2. Resources Needed

1.3.2.1. None

1.3.3. Resources Provided

1.3.3.1. None

1.4. Hire Volunteers

1.4.1. Door Person

1.4.1.1. Duration: 8 hrs

1.4.1.2. Resources Needed

1.4.1.2.1. T-Shirts for uniform

1.4.1.3. Resources Provided

1.4.1.3.1. None

1.4.2. Stage Set-Up/Clean-Up Crew

1.4.2.1. Duration: 11 hrs

1.4.2.2. Resources Needed

1.4.2.2.1. T-Shirts for uniform

1.4.2.3. Resources Provided

1.4.2.3.1. None

1.5. Hire Event Crew

1.5.1. Audio/Sound Person

1.5.1.1. Duration: 11 hrs

1.5.1.2. Resources Needed

1.5.1.2.1. Sound Equipment

1.5.1.3. Resources Provided

1.5.1.3.1. Sound Equipment

1.5.2. Event Coordinator

1.5.2.1. Duration: 8 hrs

1.5.2.2. Resources Needed

1.5.2.2.1. T-Shirts for uniform

1.5.2.2.2. Walkie Talkies for Communication

1.5.2.3. Resources Provided

1.5.2.3.1. None

1.6. Hire Photographers

1.6.1. One stationary Set-Up to take pictures in front of a backdrop

1.6.1.1. Duration: 3 hrs

1.6.1.2. Resources Needed

1.6.1.2.1. None

1.6.1.3. Resources Provided

1.6.1.3.1. None

1.6.2. One mobile getting shots of the event

1.6.2.1. Duration: 7 hrs

1.6.2.2. Resources Needed

1.6.2.2.1. Shot carrying trays

1.6.2.3. Resources Provided

1.6.2.3.1. None

1.7. Hire Videographer

1.7.1. Duration: 7 hrs

1.7.2. Resources Needed

1.7.2.1. None

1.7.3. Resources Provided

1.7.3.1. None

2. MARKETING

2.1. Internet Marketing

2.1.1. Create Events Page on Medallion's Website

2.1.1.1. Include Date, Ticket Purchasing, Promo Photos and VIP RSVP

2.1.1.2. Duration: 5 hrs

2.1.1.3. Resources Needed

2.1.1.3.1. Approval for content on events page, RSVP and VIP Pricing

2.1.1.4. Resources Provided

2.1.1.4.1. RSVP and VIP Pricing approval, Approval for content on events page

2.1.2. Create a FaceBook Events Page

2.1.2.1. Duration: 2 hrs

2.1.2.2. Resources Needed

2.1.2.2.1. Nightclub Logo, Approval of Content

2.1.2.3. Resources Provided

2.1.2.3.1. Final Approval of FaceBook Events Page

2.1.3. Create a commercial for YouTube

2.1.3.1. Duration: 4 hrs

2.1.3.2. Resources Needed

2.1.3.2.1. Approval to get footage of the Club, Approval of Final Content

2.1.3.3. Resources Provided

2.1.3.3.1. Approval for footage and final commercial

2.2. Advertisments

2.2.1. Create Flyers

2.2.1.1. Duration: 3 hrs

2.2.1.2. Resources Needed

2.2.1.2.1. Graphic Designer, Logo, Approval for final Design

2.2.1.3. Resources Provided

2.2.1.3.1. Logo and approval for final design

2.2.1.4. Street Team

2.2.1.4.1. Hand out flyers in different locations/ places

2.2.1.4.2. Consists of volunteers

2.2.2. Create a Radio Commercial

2.2.2.1. Duration: 3 hrs

2.2.2.2. Resources Needed

2.2.2.2.1. Script Approval for commercial

2.2.2.3. Resources Provided

2.2.2.3.1. Script approval

2.3. Promo Pictures

2.3.1. Set-Up Photoshoot

2.3.1.1. Winning Opening Band

2.3.1.2. Photoshoot for Headlining Band

2.3.1.3. Duration: 4 hrs each

2.3.1.4. Resources Needed

2.3.1.4.1. Location, approval of location, photographer, hair/make-up artist

2.3.1.5. Resources Provided

2.3.1.5.1. Location approval

2.4. Sponsors

2.4.1. Find Liquor Sponsor

2.4.1.1. Donate banners and free bottles of liquor for promotional purposes

2.4.2. Find Sponsor to donate T-shirts or "Freebies" for giveaways

2.4.2.1. Free T-shirts to giveaway at event for promotional purposes for the participating company

2.5. Promo T-shirts

2.5.1. Duration: 3 days

2.5.2. Resources Needed

2.5.2.1. Designer, Printing Company

2.5.3. Resources Provided

2.5.3.1. Approval for design

2.5.4. Make T-shirts for staff

2.5.4.1. Dancers, shot gigs, street team and volunteers

3. ENTERTAINMENT

3.1. Book Headlining Band

3.1.1. Duration: 5 hrs

3.1.2. Resources Needed

3.1.2.1. Band approval, Band cost approval

3.1.3. Resources Provided

3.1.3.1. Band and cost approval

3.1.4. Make traveling arrangements

3.1.4.1. Flight

3.1.4.2. Hotel

3.1.5. Set-Up

3.1.5.1. Dressing Room

3.1.5.2. Stage with their equipment

3.1.6. Schedule times

3.1.6.1. Sound check

3.1.6.2. Performance

3.2. Choose Opening Band

3.2.1. Pre-Screening required

3.2.1.1. Submit Video on Website

3.2.1.1.1. Allow "audience" to choose who will perform by whoever has the most downloads on the site.

3.2.1.1.2. In order to vote you must "Like" the events FaceBook page

3.2.2. Duration: 2 weeks

3.2.3. Resources Needed

3.2.3.1. Access to website and approval for contest

3.2.4. Resources Provided

3.2.4.1. Approval for contest and approval for terms and conditions

3.2.5. Set-up Photo shoot

3.2.6. Schedule times

3.2.6.1. Sound check

3.2.6.2. Performance time

3.3. Hire a DJ

3.3.1. Duration: 8 hrs

3.3.2. Resources Needed

3.3.2.1. Sound System, DJ approval

3.3.3. Resources Provided

3.3.3.1. DJ approval

3.3.4. Schedule

3.3.4.1. Times of spinning

4. GUESTS

4.1. Set-Up Ticket Purchase

4.1.1. Set-Up Online Ticket Purchasing

4.1.2. Create a Raffle for all the ticket holders

4.1.2.1. 1st Place Winner will receive an autograph photo from headlining band

4.1.2.2. 2nd Place will receive a free bottle of liquor

4.1.2.3. Held at the beginning of the show

4.1.3. Duration: 2 hrs

4.1.4. Resources Needed

4.1.4.1. Ticket Price

4.1.5. Resources Provided

4.1.5.1. Approval for Ticket Price

4.2. Send out VIP Invitations via email

4.2.1. Duration: 3 hrs

4.2.2. Resources Needed

4.2.2.1. Invitation Approval, Preferred Guest List

4.2.3. Resources Provided

4.2.3.1. Approval and final decision on Invitations and guest list

5. VENUE

5.1. Medallion Nightclub

5.1.1. Duration: 9 hrs

5.1.2. Resources Needed

5.1.2.1. Money

5.1.3. Resources Provided

5.1.3.1. 40,000 SQ FT of Space

6. EQUIPMENT

6.1. Decor

6.1.1. Duration: 9 hrs

6.1.2. Resources Needed

6.1.2.1. Banners

6.1.2.2. Balloons

6.1.2.2.1. White/Red

6.1.2.2.2. Set up in clusters around the club

6.1.2.3. Streamers

6.1.2.4. "Red Carpet" entrance

6.1.2.4.1. Set-up at the entrance

6.1.3. Resources Provided

6.1.3.1. None

6.1.4. Purchase/Rent Decorations

6.1.4.1. Set-up Decorations

6.1.4.1.1. 2 hours prior

6.2. Duration: 9 hrs

6.3. Resources Needed

6.3.1. Stage Addition for Backstage

6.3.1.1. Set-up stage

6.3.1.1.1. 2 hours prior

6.4. Resources Provided

6.4.1. Stage

6.4.2. Bar

6.4.3. Some Staff

6.4.3.1. Bartenders

6.4.3.2. Security

6.5. Set-Up Stage/Sound Equipment

6.5.1. 2 hours prior/immediately after