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APER Solutions, Inc. by Mind Map: APER Solutions, Inc.
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APER Solutions, Inc.

Revenue Cycle Management

Process/Tasks

Database Setup and Administration Posting Charges (if required) Auditing claims before transfer to Clearinghouse Claim Confirmation from Payers Posting payments Audit Insurance allowables Patient Statements Patient Phone Calls Claim appeals for all denials Refund process Reporting - weekly, monthly, quaterly, annually.

MGMA Standards

APER strives not just to meet but exceed the A/R standards set by the MGMA. All monthly reports sent to clients include a comparison of their numbers to MGMA"s standard.

Goals & Results

APER"s goal has been to provide our customers with the maximum reimbursement possible without needing the "% of collections" incentive.

Reimbursement Rates

A/R over 45 days

Sage Partnership

Niche/Customer Profile

Practice Size

Specialty

Paperless

Financial Considerations

Option 1 - Sage manages the Customer Relationship

Option 2 - APER Manages the Customer Relationship

Operational Considerations

Customer Relationship - who manages it?, Option 1 - Sage, Option 2 - APER

APER's Value Proposition

Experienced Executive Team

Trademarked APER Model

Unique Pricing Model

Global Delivery Model

Effective & Efficient Workflow & QA Processes

Technological Advantage

Ability to Scale Quickly

Tools to track, automate, manage, and measure Operations

Aggresive Pricing & Cost Effective Services

Scalability

Current Capability

Our current capability (resources and office space) is to support up to 30 providers. With an addition of just resources and office space, we can support up to 100 providers using our current infrastructure. To accomodate any additional increase, automation tools and knowledge-bases would need to be available.

Technology

India Operations

US Operations

Future Capabilty

With an addition of just resources and office space, we can support up to 100 providers using our current infrastructure. To accomodate any additional increase, technology infrastructure, automation tools and knowledge-bases would need to be available

Technology

India Operations

US Operations

Communication

Intra-Company

E-mail

Voice over IP

Knowledge Capture (Future)

Portal Applications

Training Tools

Customer

Current

Future

Insurance Companies

Insurance communication is delivered by email, phone and extensive use of the plan website for research for claims and billing policy and procedures.

Knowledge Transfer and Collaboration

Current Process

We have embraced and extended the Balanced Scorecard model for learning and growth in our company, whereby we calibrate the organization across 4 crucial perspectives, namely, finance, customer, process and learning.      The Balanced Scorecard implementation provides clear and measurable targets to the organization as a whole, the various departments within it, and to the roles within these departments. This provides the business context to everyone within the organisation. Competency assessment and knowledge mapping exercises help in defining the learning agendas for individuals in this business context.  At the end of this exercise, individuals know what they"re supposed to do and also know of gaps in their capabilities and knowledge levels that could possibly hinder their progress towards achieving what they"re supposed to.    Thereafter, individuals are motivated to perform through group workshops and individual counselling. Based on these inputs, people are categorized with respect to motivational levels (High, Medium and Low) and interventional workshops or individual counselling sessions are introduced depending on these categories. This exercise generates a highly focused and motivated work force that knows exactly what it has to do and how it is going to be measured in the business context.  The knowledge management process equips the organisation with the ability to aid this motivated, focused work force to learn, share, innovate and therefore bridge their knowledge gaps and the knowledge gaps of the organization as a whole. 

Future Tools

Our Document Management Application can also store business knowledge. Customizations will allow us to easily store, track, and search business process information, client specific data, and captured processes

Non-Technology Interventions

Tacit knowledge to explicit knowledge externalization   Creating repositories of knowledge   Inculcating Communities of Practice Gathering Competitive Intelligence  Ideation and brainstorming techniques

Redundancy

India Team

20% of the workforce is on the bench. For every 5 employees, one is redundant. This enables us to handle attrition, cross-training, learning and growth and to take on larger projects with quicker turn-around times

US Team

Currently, there is no redundancy in resources in US operations. However, due to effective cross training and "role-switchng" at regular intervals, this risk has been mitigated.

Future

India operations will continue to have at least 20% resource redundancy. For US operations, we will strive to create a 10% redundancy in the future. This will be coupled with cross-training and "Role-switching".

Workflow Management

Tool - Features

APER is in the process of implementing a document and workflow management tool that truly captures the processes associated with revenue cycle management and its global delivery

Approval Process for all tasks

Notifications on changes in status

Discussion Groups per task to resolve questions/issues

Check-in/Check-out Concept to alleviate over-writing documents

Document storage and management

Reporting on Productivity and Quality

Future

Continued development of the document and workflow management tool and the addition of a task and customer relationship management component to it

Reporting & Benchmarking

Measuring Productivity

Productivity is measured by reports generated in Excel Spreadsheets that are stored in centralized servers (that everyone has access to). Currently, the result of all tasks are stored in Excel spreadsheets. This process, to measure productivity, is time consuming and inefficient.

Measuring Quality

Approval and quality checks are also captured in daily spreadsheets per customer. These are also stored in centralized servers that all resources have access to.

Future

A Task Management component will be added to the workflow tool to better track productivity and quality

Tools

A workflow and document management tool in being implemented to capture and report on productivity and quality. See Workflow Management > Tool for more details on this tool.

Compliance

HIPAA

APER is constantly updating its security and compliance procedures in an effort to be fully compliant to the HIPAA mandate

Security

There are 3 levels of security associated with an employees access to any customer: Authentication - all access requires logins and passwords Encryption and VPN"s - All customers are setup with a VPN to restrict access to their network Adherence to Policy & Procedure - Every employees access to PHI must adhere to APER"s policy and procedure on handling that data. Employees are constantly audited to ensure compliance.

Technology

Document & Workflow Management

A centralized storage application stores and makes data available. It provides document workflow, reporting, and search capability. It can easily target and find data to speed our processes.

Task Management & CRM

Our task management application will allow us to track, manage and report on tasks for individuals and groups. Further, at a client level, the clients own software system is used to track and manage tasks

Client Software Application

APER supports any number of client applications, VPN Network infrastructures, and connection mechanisms. Our virtualized environments allow us to easily and quickly provision new clients.

Portal Application

Our portal gives a user a centralized area to acces various tools such as the Document Management System, Task Management System, CRM Tool, and custom tools to support our customers and processes. Further, it creates a way for our customers to communicate with us.

Shared Server

Currently we store most documents and applications on a shared server. These functions are being moved to separate applications.

Remote Client Access

Our virtualized client environments are tailored to each of our clients. We can provision new clients in a matter of minutes.

Security

See section on Compliance

Services

Core Services

Revenue Cycle Management

Information Technology Services

Data Entry & Other Services

Consulting Services

Practice Management Consulting

Compliance Consulting/HIPAA

Credentialing Consulting

Coding Consulting

Software Services

Application Development on .NET

Portal Development

Website Development

Pricing Model

Per Encounter Pricing

APER"s pricing is not based on a percentage of collections but on a per encounter or per claim basis. This is especially beneficial to certain specialties that have a large reimbursement per claim.

Volume/Specialty based Pricing

The per Encounter pricing is dependant on the Specialty of the practice and the Volume of transactions. Different specialties have different pricing due to their insurance denial rates. Larger volumes have lower pricing.

Company Profile

Mission Statement

APER will strive to provide cost-effective, reliable, and “all-encompassing” services to medical practices.  It is our goal to see that they run efficiently, smoothly and profitably.  Using our model, physicians will be able to focus on what they joined the field of medicine for – providing healthcare to their patients!

Vision & Objectives

APER’s goal is to establish ourselves as a partner of choice for any small-to- medium-sized practices, nationwide! Our business exemplifies quality, reliability, efficiency and cost-effectiveness, coupled with excellent customer service. We focus on customer satisfaction and building long-term mutually beneficial relationships.

Global Delivery Model

India operations were started in June 2006

India Operations

US Operations, Location, Executive Team, Mohit Khurana, President, Betty Kuehn, Director of Operations, David Antell, Director of Technology

APER Model

Every external service offering and internal process within the company follows the APER Model

Assessment

Planning

Execution

Results