Time Management - Techniques

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Time Management - Techniques by Mind Map: Time Management - Techniques

1. 6. Email is your slave not Master

1.1. Don't check it. Process it

1.2. Schedule Times for it in your calendar

2. 4. Plan Ahead

2.1. WHY?

2.1.1. Without an Action Plan, the executive becomes a prisoner of Events. - Peter Drucker

2.1.2. Spending 10 minutes on planning can save you up to 2 hours every day. 10x Returns on time investment

2.1.2.1. By reducing unscheduled time and unplanned activity, you automatically reduce waste

2.2. What?

2.2.1. Plan the Day, Week, Month, Quarter, Year, Decade

2.3. How?

2.3.1. Daily Planning

2.3.1.1. 0. DO it the night before

2.3.1.2. 1. Write down the list of things you want to accomplish

2.3.1.3. 2. Prioritize them

2.3.1.4. 3. Schedule them in your calendar - as appointments with yourself

2.3.2. Plan the important, but not the URGENT activities first.

3. 3. Blocks of Time

3.1. Why?

3.1.1. To have small dribs and drabs of time @ his disposal will not be sufficient even if the total is an impressive number of hours. - Peter Drucker

3.1.2. To be effective, EVERY knowledge worker needs to be able to dispose of time in fairly large chunks. - Peter Drucker

3.1.3. Switch Tasking is EXPENSIVE

3.2. What?

3.2.1. Blocks of time, blocked in advance

3.3. How To?

3.3.1. Create Large Chunks of time for important work

3.3.1.1. Consolidate your small pieces of time into large chunks.

3.3.2. Non-Interruptible Appointment with yourself - just like a meeting with your manager

3.3.2.1. Using a countdown timer

4. 1. Know Thy Time

4.1. Why?

4.1.1. If you have no idea where it is going, you can not improve it

4.1.2. The 1st step towards executive effectiveness is to record actual time-use

4.1.3. You can not be productive without measurement

4.2. How?

4.2.1. Android/iphone App - Eternity

5. 5. Eat that Frog

5.1. Why?

5.1.1. Things which matter most must never be at the mercy of things that matter least - Goethe

5.1.2. Focus your BEST energy on MVAs in order to produce the greatest Value

5.1.3. Endorphins

5.1.3.1. The completion of an important task triggers release of endorphins in your brain

5.1.3.2. Natural High; you feel more positive, confident, personable

5.2. What?

5.2.1. What's a Frog?

5.2.1.1. The most important task

5.2.1.2. Possibly the one you are most likely to procrastinate on

5.2.1.3. It can have the greatest positive impact on your results

5.3. How?

5.3.1. Rules

5.3.1.1. Eat the ugliest frog first

5.3.1.1.1. Ugliest = Biggest, Most Important, Hardest Task

5.3.1.1.2. Select the most important task

5.3.1.2. Resist the temptation to start with the easier task - for example, checking email

5.3.1.3. Procrastinate lower-value activities

5.3.1.3.1. Deliberately procrastinate on tasks of low value so that you have more time for tasks that can make a big difference in your work and life

6. 2. Identify your Quadrant 2 Activities

6.1. Most Valuable Activities

6.1.1. 3 Most Important Activities that add greatest values

6.2. Key Result Areas