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Time Management 101: The Basics JD Williams Personal Development www.jdwpd.com by Mind Map: Time Management 101: The Basics
JD Williams Personal Development
www.jdwpd.com
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Time Management 101: The Basics JD Williams Personal Development www.jdwpd.com

3. CREATE A MASTER LIST USING A 'BRAIN DUMP'

Dump every task out of your brain onto your planning tool

2. CHOOSE A TIME MANAGEMENT TOOL

Electronic Planning Tools

Desktop

Laptop

Tablet

Smartphone

Paper Planning Tools

Franklin Covey Planner

Spiral Notebook

Legal Pad

4. CREATE YOUR DAILY TO DO LIST FROM YOUR MASTER LIST

A's

'A'bsolutely must do today

B's

'B'eneficial to do today

C's

'C'ould do today

D's

'D'on't do today or Delegate

1. DIAGNOSE YOUR TIME MANAGEMENT HABITS

Do you have a main planning tool?

Do you have all tasks listed in one place?

Do you use a daily to-do list?

Do you determine task lengths?

Do you schedule your tasks?

Do you avoid time wasting distractions?

Reacting instead of Responding, Time Wasters, goofing off, personal calls, tv, gossip, long lunch breaks, smoke breaks, excessive socializing, long winded, long winded coworkers, long winded callers, tracking down, misplaced information, playing phone tag, tracking down people in office, overdoing things, perfectionism, doing redundant tasks, long emails, fixing mistakes from poor planning, handling excessive paperwork, technology, handling excessive email, instant messaging, broken equipment, slow computer, surfing the web, forgotten passwords, fixing miscommunications, re-training people, inefficient meetings, too many meetings, waiting for late people, interruptions, blurting out every thought, taking wrong calls

Bouncing from task to task

Procrastinating

5. DETERMINE THE DURATIONS OF YOUR TASKS

Determine how long each task should take

8. PRACTICE RESPONDING VS REACTING

REJECT lower priority requests

RESCHEDULE lower priority requests

REPRIORITIZE lower priority requests

REDIRECT lower priority requests

7. OVERCOME PROCRASTINATION

Consistently schedule tasks

Break big tasks into smaller work chunks

Break big tasks into smaller time chunks

Launch your plan

Have someone hold you accountable

6. SCHEDULE YOUR TASKS

Determine in which block of time you will complete it

9. GET TIME MANAGEMENT TRAINING & COACHING