1. Corporate Policy
1.1. Employee Handbook
1.1.1. Section 1 - Introduction
1.1.1.1. Welcome to GreenBirdi
1.1.1.1.1. A Letter From Mimi
1.1.1.2. About GreenBirdi
1.1.1.2.1. CURESG
1.1.1.2.2. CARES
1.1.1.2.3. B-Corp Certification
1.1.1.3. About Our Team
1.1.1.4. GreenBirdi Vision, Mission, Philosophy & Values
1.1.2. Section 2 - Getting Started
1.1.2.1. DEI
1.1.2.2. Hours of Work, Employment Status, Probationary Period etc.
1.1.2.3. Living Our Values (Code of Conduct)
1.1.2.3.1. Signed Promise? (Appendix J)
1.1.2.4. Conflicts of Interest
1.1.2.4.1. Employment of Relatives
1.1.2.4.2. Employee Relationships (?)
1.1.2.5. Privacy, Confidentiality & Intellectual Property
1.1.2.5.1. NDA and IP Agreement
1.1.2.6. Information Storage and Security
1.1.2.6.1. Employee Files
1.1.2.7. Employee Acknowledgement Signature
1.1.3. Section 3 - Compensation & Benefits
1.1.3.1. Compensation Philosophy
1.1.3.2. Payroll
1.1.3.2.1. Timesheet/Records
1.1.3.3. Group Benefits
1.1.3.4. Vacations & Stat Holidays
1.1.3.4.1. Vacation Request Form Appendix L
1.1.3.4.2. GreenBirdi Vacation Exploration Fund
1.1.4. Section 4 - On the Job
1.1.4.1. Appearance & Professional Conduct
1.1.4.1.1. Virtual Meetings
1.1.4.2. Smoke/Vape/Drug-Free Workplace
1.1.4.3. Virtual Work Space & Technology Use
1.1.4.4. Work Hours/Breaks/Wellness
1.1.4.5. Data Privacy and Confidentiality
1.1.4.6. Signed Acknowledgement
1.1.5. Section 5 - Leaves
1.1.5.1. Sick Leave
1.1.5.2. Maternity/Parental Leave
1.1.5.3. Other Unpaid Leaves
1.1.5.3.1. Bereavement
1.1.5.3.2. Family Responsibility
1.1.5.3.3. COVID-19
1.1.5.4. Time off to Vote
1.1.6. Section 6 - Performance
1.1.6.1. Guided Improvement Process
1.1.6.1.1. Support/Coaching Discussion (Undocumented)
1.1.6.1.2. Documented Feedback Form
1.1.6.1.3. Personal Improvement Plan (Appendix D)
1.1.6.1.4. Final Review/Temporary Pause
1.1.7. Section 7 - Career Development
1.1.7.1. Recruitment & Selection
1.1.7.2. Internal Transfers
1.1.7.2.1. Define process for existing employees ?
1.1.7.3. Tuition Reimbursement Program/Educational Assistance
1.1.8. Section 8 - Health & Wellness
1.1.8.1. Health and Safety Program
1.1.8.1.1. ?
1.1.8.2. Mental Health & Wellness at Work
1.1.8.2.1. Creating a Supportive Environment
1.1.8.2.2. Resources & Support
1.1.8.2.3. Reaching out is Strength
1.1.8.3. Workplace Accomodation
1.1.8.3.1. Submitting Accomodation & Support Plan (Appendix C)
1.1.8.4. Respect in the Workplace/Bullying & Harassment
1.1.8.4.1. Kindness & Understanding
1.1.8.4.2. Inclusivity
1.1.8.4.3. Exclusions
1.1.8.4.4. Bullying, Harassment & Discriminatin Incident Reporting
1.1.8.4.5. Health & Well-Being Committee or Representative
1.1.8.4.6. Signed Acknowledgement
1.1.9. Section 9 - Security
1.1.9.1. Data Security
1.1.9.2. Handling Sensitive Information
1.1.9.3. Reporting Security Incidents
1.1.9.3.1. Outline Process/Form to send to IT Appendix???
1.1.9.4. Ongoing Training & Awareness
1.1.9.4.1. Identifying & Reporting Scam e- mails/Phishing etc.
1.1.10. Section 10 - Social Media, Technology, & Equipment
1.1.10.1. Social Media Use
1.1.10.2. Caring for Our Equipment and Tools
1.1.10.3. Using Personal Devices
1.1.10.4. Signed Acknowledgement
1.1.10.4.1. Within Handbook
1.1.11. Section 11 - Employee Relations
1.1.11.1. Employee Recognition
1.1.11.1.1. GreenBirdi Shining Star Program
1.1.11.2. Peer-to-Peer Recognition
1.1.11.2.1. Why it Matters
1.1.11.3. Employee Events & Having Fun
1.1.11.3.1. ?
1.1.11.4. Internal Committees
1.1.11.4.1. Why They Matter
1.1.11.4.2. Types
1.1.11.4.3. How to Get Involved
1.1.11.4.4. Benefits of Participation
1.1.12. Section 12 - Employee Departure
1.1.12.1. Supporting Transitions With Care
1.1.12.1.1. Resignations
1.1.12.1.2. Lay-Offs
1.1.12.2. Termination With Cause
1.1.12.3. Exit Interviews
1.1.12.3.1. Purpose
1.1.12.3.2. Key Topics Covered (kept confidential)
1.1.12.3.3. What to Expect
1.1.12.3.4. References for Former Employees
1.1.12.4. Return of All GreenBirdi Property
1.1.13. Section 13 - Acknowledgement
1.1.13.1. Signed Disclaimer
2. GreenBirdi Supplier & Product Policy
2.1. Section 1 - Purpose of The Policy
2.1.1. Introduction
2.1.1.1. Why is it important?
2.1.1.2. Who is it for?
2.1.1.3. GreenBirdi Mission, Vision, Values etc.
2.2. Section 2 - Policy Scope
2.2.1. ?
2.2.2. ?
2.3. Section 3 - Policy Statements
2.3.1. Ethical Standards
2.3.2. Envronmental Responsibility
2.3.2.1. B-Corp
2.3.2.2. ?
2.3.3. Accountability & Transparency
2.3.4. Diversity & Inclusion
2.4. Section 4 - Policy Implementation
2.4.1. Supplier Onboarding
2.4.1.1. Mandatory Documentation Submission (thoughts???)
2.4.1.1.1. Proof of Certifications (e.g., Fair Trade, Organic, FSC, etc.).
2.4.1.1.2. Supplier Self-Assessment Form ?
2.4.1.1.3. Signed Supplier Code of Conduct Agreement
2.4.1.2. Initial Screening through CARES
2.4.1.2.1. Approval
2.5. Section 5 - Ongoing Compliance Monitoring
2.5.1. Annual Supplier Reviews
2.5.2. Corrective Action Plans
2.5.2.1. Appendix D
2.5.3. Periodic, Randomized Audits
2.5.4. Termination of Supplier Agreements
2.5.4.1. Non-compliance, performance issues, legal/ethical violations, operational changes
2.5.5. Termination Process
2.5.5.1. Notice of Concern (documented)
2.5.5.1.1. Appendix E
2.5.5.2. Review Period
2.5.5.3. Final Decision
2.5.5.4. Contractual Obligation
2.5.6. Post-Termination Requirements
2.5.6.1. Return of GreenBirdi Property
2.5.6.2. Transition Assistance (if applicable)
2.5.6.3. Compliance of NDAs
2.5.6.4. Audit & Documentation
2.5.7. Reinstatement & Blacklist Policy
2.5.7.1. Application for Reinstatement (after determined amount of time, done on a case-by-case basis)
2.5.7.1.1. Define process
2.6. Section 6 - Supplier Accountability
2.6.1. Grievance Mechanism
2.6.1.1. ?
2.6.2. Transparency & Reporting
2.6.3. Corrective Action Plan
2.6.3.1. Appendix F
2.6.4. Monitoring & Auditing
2.6.4.1. Define Process
2.6.5. Training & Awareness
2.6.5.1. Define Process
2.7. Section 7 - Reporting and Review of Policy
2.7.1. Annual Review
2.7.2. Stakeholder Feedback
2.7.2.1. Appendix G --> live/running spreadshee? Any other ideas???
2.7.3. Performance Metrics
3. General HR/Administration Forms
3.1. Performance Management
3.1.1. Guided Improvement Process (GIP)
3.1.1.1. Documented Feedback Form
3.1.1.2. Personnalized Improvement Plan (PIP)
3.1.1.2.1. Growth & Observation Log
3.1.1.2.2. Growth & Feedback Summary
3.1.1.2.3. SMART Goals
3.1.2. Annual Review
3.1.2.1. ?
3.2. Leaves and Absence
3.2.1. Personal Leave of Absence Policy
3.2.2. Vacation Request Form
3.2.2.1. Vacation Exploration Fund Request
3.2.2.1.1. Appendix P???
3.3. Employee Onboarding
3.3.1. Onboarding Checklist (to be used by hiring manager)
3.3.2. Direct Deposit
3.3.3. Personal Information
3.3.4. Emergency Contacts
3.3.5. NDA/IP Agreement
3.4. Employee Termination
3.4.1. Termination Release Form
3.4.1.1. Final Pay Acknowledgement (For confirming receipt of the last paycheck and other dues)
3.4.2. Documented Cause for Termination
3.4.2.1. Termination with cause form Appendix Q
3.5. Accommodation and Accessibility
3.5.1. Accessibility Request Form
3.5.1.1. Appendix C
3.6. Workplace Policies
3.6.1. Remote Work Agreement
3.6.1.1. Professional Conduct for Remote Work and Meetings
3.6.1.1.1. Appendix T
3.6.2. Technology Use Checklist
3.6.2.1. Appendix R