1. Logistics
1.1. Arrivals
1.1.1. Albert - 10:10 - taxi
1.1.2. Andrew + Jean - 12:15
1.1.3. Frederic (A/R same day)
1.1.4. Jiri - 14:40 - taxi
1.2. Departures
1.2.1. Andrew - 15:03 (14:15) - Pascal
1.2.2. Jiri - 16:50 (14:15) - Pascal
1.2.3. Albert - 17:55 (16:00) - taxi
1.2.4. Jean - 19:03 - Hervé
1.3. Reserve taxis
1.4. Hotel
1.4.1. Andrew + Jiri - Hotel Astrid
1.5. Restaurant
1.5.1. Rest La Table Vasselot
2. Traiteur
2.1. Coffee breaks - Aurelie
2.2. Lunch - Aurelie
3. Helpers
3.1. Check who is available
3.2. T-shirt sizes
3.3. Have debriefing meeting 2 days before event
3.4. Assign tasks to volunteer staff
3.5. Tasks
3.5.1. Reception desk: 2-3 pers
3.5.2. Guide to conference room in the morning (crowd control :)): 2 pers
3.5.3. Guide to conference room after coffee break/lunch (making sure time schedule is kept : 2-3 pers)
3.5.4. IT guy in conference room: projector, screen, usb stick, microphone, etc.: 1 pers
3.5.5. Prepare badges and reception desk: 2 pers
3.5.6. Place indicator posters in the hall way: 1-2 pers
3.5.7. back-up driver: 1 pers
3.5.8. Video-recording the presentations
3.5.9. Event photographer -Vedran
4. Communication
4.1. Badges
4.1.1. design - Andrei
4.1.2. print - Giorgos
4.1.3. cut and place in badge holders - Giorgos + Ahmet
4.1.4. badge holders (90) - Herve
4.1.5. write badge names - Giorgos
4.2. Posters at reception
4.3. Website
4.4. PromoPosters
4.5. Roll-up banners?
4.6. Promo on cafeteria screen
4.6.1. Coraline Lafon
4.7. Participants
4.7.1. send confirmation message - Andrei
4.7.2. send instructions for arrival at workshop venue - Andrei
4.7.3. ask if they need internet access?
4.8. Mailing lists
4.8.1. Inria teams - Herve
4.8.2. Intranet - Andrei
4.8.3. Irisa - Andrei
4.8.4. Images-Reseaux - Andrei
4.8.5. Telecom-Bretagne - Herve
4.8.6. Technicolor - Herve
4.8.7. Orange - Herve
4.8.8. Gdr Isis - Andrei
5. Reception
5.1. Direction posters - Andrei
5.2. List of participants
5.2.1. send to Accueil - Aurelie
5.2.2. print list (multiple copies)
5.3. Helpers for reception
5.3.1. welcome desk
5.3.2. guides to the conference room
5.4. Prepare badges 1-2 days before the event
6. Others
6.1. Demo booth?
6.2. Check availability of video camera (Alain Crenn) - Andrei
6.3. Ask for video recording persmission - Andrei
6.3.1. Patrick
6.3.2. Albert
6.3.3. Yannis
6.3.4. Philippe